Company Description
Located in Largo in the heart of Prince George’s County, our new state-of-the-art regional medical center (UM Capital Region Medical Center) will provide improved access to primary and ambulatory care services, and serve as a tertiary care center for critically ill patients. In addition, our new space will allow us to expand our offerings as a community partner to help improve the health status of Prince George’s County residents.
Job Description

POSITION SUMMARY:

Under the direction of the Chief Finance Officer, the Manager ensures that the Office of Grants Administration and Compliance properly collects, retains data and tracks all Capital Region Health grant funded programs to ensure senior leadership has on-demand access and insight to Capital Region Health grant programs, timelines, and grant program status. The Manager will work across multiple teams and perform multiple managerial functions for the Capital Region Health Grant Program. This position serves as the responsible authority for overseeing all discretionary and formula grant processes and systems to ensure fiscal goals and objectives are satisfied annually in alignment with Capital Region Health multiyear strategic plan and all future initiatives.

• Manages policies, procedures, and guidelines and implements schedules, priorities, and standards for achieving established goals of the Office of Grants Administration and Compliance.
• Manages and evaluates all grant activities through each stage of all Capital Region Health grant programs and fund cycles.
• Ensures all grant programs and funds are administered in a timely manner, in compliance with state and federal laws, rules and regulations, and in accordance with published Capital Region Health processes and procedures.
• Oversees all Capital Region Health grant programs, fund support, guidance procedures and practices for internal and external stakeholders throughout each stage of the grant administration, monitoring, and compliance cycle.
• Manages collaborative working relationships with internal and external stakeholders to ensure efficient and effective grant program and fund management
• Serves as a direct contact for grant submission/negotiation activities of grant programs and fund applications.
• Manage and implement internal and external monitoring procedures and practices for grant programs and funds to assess compliance, document findings, and when necessary, facilitate corrective action plans with internal and external stakeholders.
• Serves as the main point of contact for SEFA audit.
• Is responsible for external monitoring visits, reviews, audits and cross-site evaluations.
• Updates registration in System of Award Management (SAM) to manage federal grant funded awards.
• Monitors and approve reports to ensure the outcomes are consistent and in alignment with the grant purpose.
• Leads organizational efforts in developing and implementing monthly training and professional development opportunities for Capital Region Health staff to ensure that all grant funded programs are aligned on grant program expectations and best-practices in grant development, administration, monitoring, and grantee support.
• Develops and maintains a database of prospective grantors.
• Researches information for institutional grant proposals.
• Develops a master organizational strategic grant-writing plan with clear goals, plans of action and timelines.
• Create and provide timely grant notifications to guide management decisions on possible grant opportunities
• Participates in grant pre-bid conferences.
• Assists with internal and external requests for information.
• Serves as corporate or organizational liaison with representatives of funding sources during the grant proposal period.
• Coordinates the development of the evaluation and monitoring plan for grant-funded programs working collaboratively with the COO, CFO, Decision Support and the Grant Oversight Committee.
• Participates in the program design/implementation phase and provides advice to program staff on the administrative and financial structure of the grant as well as city/state clearance and institutional risk requirements.
• Ensures that all administrative and financial aspects of the grants properly address any identified institutional risks and are in alignment with grant program policies and procedures to allow for appropriate stewardship of program resources.
• Advises Capital Region Health leadership on new or updated policies and procedures.
• Guides responsible leaders and program managers on budget preparation and monitoring.
• Monitors and manages the overall Capital Region Health Grant budget.
• Collaborates with grant program managers on project closures and review completed activities to confirm the receipt of all deliverables and accurately records all financial transactions.
• Maintains accurate payment milestone information on all grants to allow for adequate financial forecasting of expenditures.
• Works with department managers, external partners, and subject matter experts to establish and manage timelines to compile financials and data to submit to the appropriate grantors.

EDUCATION/KNOWLEDGE

Attained Level: Professional
Preferred: Advanced Professional
Completed Course Work/Program: Bachelor’s Degree in Business, Management, Healthcare Administration or related field.
Masters preferred.

APPLICABLE EXPERIENCE

• Required: Three years of experience in grant-writing and administration.
• Preferred: Five years.

TECHNICAL/CLINICAL SKILLS

Microsoft Office Suite Skill Level

• Word: Basic Excel: Basic
• PowerPoint: Basic
• Working knowledge of ICD-10 (Medical Coding)
• Basic knowledge and working experience with Medical Terminology

Standard Office Equipment:
Computer, printer/copier/fax/scanner, phones, laminator

Other:

• Proficiency in working on multiple projects with minimal supervision
• Excellent organizational skills
• Proficiency in working collaboratively with internal and external constituents

COMMUNICATION SKILLS & ABILITIES

Select highest applicable level: Work requires communication skills in order to persuade and negotiate with others on important matters, such as negotiate contracts, appeal reimbursement decisions and writing grants.
Bilingual: Required
Preferred Language: English
Problem Solving/Analytical Skills & Abilities:
Problems resolved mostly through defined processes and procedures, application of in-depth knowledge usually acquired through professional level training.

Please refer the Job description for details