Grant Billing Specialist at The Coalition for the Homeless of Central Florida

Orlando, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

21 Jul, 26

Salary

0.0

Posted On

22 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Grant billing, Reconciliation, Financial reporting, Uniform Guidance, Budget-to-actual analysis, Audit support, Microsoft Excel, General ledger, Compliance monitoring, Invoicing, Data analysis, Process improvement, Communication, Attention to detail, Account reconciliation, Financial controls

Industry

Individual and Family Services

Description

POSITION: Grant Billing Specialist REPORTS TO: Accounting Manager STATUS: Full-Time – Hourly – Non-Exempt Overview: As a key member of the Finance team, the Grant Billing Specialist oversees end-to-end grant billing and reimbursement for government and other funded programs. This role applies independent judgment to interpret grant and contract requirements, establish compliant billing practices, and ensure accurate, timely cash recovery. The Specialist partners with Program Leadership, Accounting, and the Accounting Manager to strengthen internal controls, maintain audit-ready documentation, and improve processes and systems that support compliant revenue recognition and reporting (including Uniform Guidance, where applicable). This is a salary-exempt position with responsibility for critical financial operations, policy implementation, and cross-functional coordination that directly impact organizational performance and compliance. Key Responsibilities * Own the grant billing lifecycle, including establishing billing calendars, preparing invoices and draw requests, and ensuring submissions are complete, accurate, and submitted on time. * Interpret grant, contract, and award terms (allowability, match, reporting, payment provisions) and translate requirements into clear billing procedures and controls. * Maintain the audit-ready support package for each billing (source documentation, approvals, allocation support, and required schedules) consistent with organizational policy and funder requirements. * Reconcile billed amounts, receivables, deferred items, and cash receipts with the general ledger monthly; investigate variances and drive timely corrective action. * Monitor grant and contract budget-to-actual performance to prevent over- or under-billing, identify funding risks early, and advise the Accounting Manager and program leaders on corrective plans. * Coordinate with program staff to validate service delivery and supporting documentation; provide guidance and training to improve first-pass accuracy. * Support audits and funder monitoring/reviews by preparing schedules, responding to PBC requests, and demonstrating control design and operating effectiveness for the billing cycle. * Maintain and report key performance indicators for the billing function (timeliness, accuracy, aging, dispute cycle time); escalate exceptions and compliance risks promptly. * Assist with the development, rollout, and adherence monitoring of policies and procedures for grants, billing, document retention, and cash management. * Maintain training compliance in accordance with organizational policies, governmental regulations, and audit readiness standards. Qualifications * Associate’s degree in Accounting, Finance, or a related field required; Bachelor’s degree strongly preferred. * Three (3) or more years of progressively responsible experience in grant, contract, or reimbursement-based revenue environments; government-funded program experience preferred. * Demonstrated working knowledge of grant compliance requirements and documentation standards (e.g., Uniform Guidance / 2 CFR 200, where applicable). * Strong accounting fundamentals, including the ability to reconcile accounts and analyze variances; experience with general ledgers and receivables. * Advanced Excel proficiency (pivot tables, lookups, reconciliation models) and proficiency with Microsoft Office. * Experience with accounting systems and grantor portals preferred. * Working knowledge of federal and state grant compliance requirements and documentation retention practices (including Uniform Guidance concepts, where applicable). Required Skills * Proven ability to exercise independent judgment and manage competing deadlines. * Strong analytical skills and attention to detail; ability to detect and resolve discrepancies in complex billing support. * Ability to work independently with minimal supervision and prioritize multiple responsibilities effectively. * Sound judgment in identifying and escalating exceptions or compliance risks. * High integrity and discretion in handling confidential and sensitive financial and client information. * Strong written and verbal communication skills; ability to translate complex requirements into practical guidance for non-finance staff. * Process-improvement mindset with the ability to standardize workflows, implement controls, and optimize systems. * Effective communication and collaboration skills when working with program teams, finance leadership, and external stakeholders. Disclaimer: This job description does not imply that these are the only duties to be performed by the employee in this position. The employee will be required to follow any other job-related instructions and perform other job-related duties requested by any person authorized to give instructions or assignments. This description excludes the marginal functions of the position that are incidental to essential job duties. All duties, responsibilities, and requirements are vital to the job. This document does not create an employment contract, implied or otherwise, other than an "at-will" employment relationship.

Responsibilities

The Grant Billing Specialist manages the end-to-end grant billing lifecycle, including invoice preparation, draw requests, and ensuring compliance with funder requirements. They also reconcile financial accounts, monitor budget performance, and provide audit support to ensure accurate revenue recognition.