Grant Management Specialist for Nathan Shock Center at University of Rochester

Hutchison, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

21 Feb, 26

Salary

78336.0

Posted On

23 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounting, Data Management, Microsoft Suite, FileMaker Pro, Web-Based Systems, Workday, IORA, Grant Administration, Budget Preparation, Financial Oversight, Analytical Skills, Interpersonal Skills, Written Communication, Verbal Communication, Professionalism, Confidentiality

Industry

Higher Education

Description

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. Job Location (Full Address): 120 Trustee Rd, Rochester, New York, United States of America, 14627 Opening: Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 210510 Biology Work Shift: UR - Day (United States of America) Range: UR URG 109 Compensation Range: $55,955.00 - $78,336.00 The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations. Responsibilities: GENERAL SUMMARY The Nathan Shock Center is an NIA-funded P30 Center grant that has its specific objectives in basic aging research & must report to NIA on its specific aims. In essence, the P30 Administrator is a central figure in supporting & advancing the research goals of an NIH P30 Core Center, ensuring that it operates efficiently, effectively, & in compliance with all relevant guidelines & regulations. The position will provide financial oversight & administrative support to the Center director & will organize all finances & events. ESSENTIAL FUNCTIONS (25%) Coordinates Upstate NY Comparative Biology of Aging Nathan Shock Center finances: Reviews & monitors financial activities to ensure compliance with NIH/NIA guidelines & regulations. Prepares progress reports for the NIH & NIA. Administers Pilot grants through the P30. Assists with budget preparation & grant administration. Formulates & prepares budgets, manages grant funds, & ensures compliance with financial regulations. Analyzes & recommends changes as needed. Compiles, analyzes, & reconciles sponsored research grant ledgers monthly. Initiates investigation & takes corrective action when discrepancies, significant problems, or patterns occur. Submits cost reallocations as needed. Reviews Notice of Awards sets up & maintains new accounts. Projects expenditures required for annual reports to funding agencies. Works with the Office of Research Accounting & Costing Standards (ORACS) on annual & end-of-project financial reports used to close out grants Guides faculty through the grant application process. Research individual application requirements & parameter specifications. Communicates with ORPA & PIs regarding guideline compliance & interpretation. Reviews, appraises & edits applications for errors. Coordinates submission with PIs & ORPA. Solicits additional documentation where collaborations are involved. (25%) Handles the logistics for organizing Pilot grants, advertising, application submissions, & study section reviews. Manages Pilot grant competitions, which includes soliciting peer reviewers, organizing review meetings, notifying applicants, & later when award is made, ensuring compliance with NIA rules. (25%) Acts as a liaison between the center & other departments, institutions, community groups, & agencies, coordinating programs & services. Ensures interaction & collaboration among scientists, fostering a cooperative research environment, & promoting joint planning & evaluation activity. (15%) Organizes annual conferences for the P30, coordinating between 30 principal investigators. Organizes annual retreats & advisory board meetings. (10%) Other duties as assigned MINIMUM EDUCATION & EXPERIENCE Bachelor’s degree in business administration or accounting and 2 years’ relevant experience. 3-5 years’ experience in academic department/university accounting desired. Position calls for advanced knowledge of data management. Must possess strong knowledge of Microsoft Suite (Word, Excel, Outlook), FileMaker Pro and be comfortable working within web-based systems. Must also be familiar with accounting software such as Workday and IORA. Certification in CLASP administration is preferred. Ideal candidate will have excellent accounting skills. Strong interpersonal, written and verbal communication skills, and analytical skills are essential. Position calls for professionalism, confidentiality, tact, diplomacy, and organization. The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law. Notice: If you are a Current Employee, please log into myURHR to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward. Learn. Discover. Heal. Create. Located in western New York, Rochester is our namesake and our home. One of the world’s leading research universities, Rochester has a long tradition of breaking boundaries—always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better. If you’re looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better—Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.

Responsibilities

The Grant Management Specialist will provide financial oversight and administrative support to the Nathan Shock Center, ensuring compliance with NIH/NIA guidelines. Responsibilities include managing grant funds, preparing budgets, and coordinating events and communications among various stakeholders.