ABOUT US

Augusta University is Georgia’s innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia’s cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia’s only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University’s distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcometotheboardofregentsuniversitysystemoffice is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18personnelconduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

JOB SUMMARY

This position is responsible for the management of the staff and resources of the Augusta R.O.A.R. Score Grant Program. Management includes budget monitoring and planning, staff supervision, delegation, evaluation, resource management, liaison with internal and external agencies for program function. Grant writing of competing and non-competing renewals, all required annual reports, and federal/state-level communication. Supervision of all administrative and outreach staff to ensure compliance with grant regulations. Incumbent will also identify new grant opportunities, collect required data, and track applications for new grants as well as current existing grants. Key areas of responsibility include budgeting; allocation of expenditures; monthly reconciliation of accounting reports; award management; compliance oversight; submission of grant applications and progress reports; development of policies and procedures, and other related duties, such as placing supply orders. Will also serve as a liaison to compliance office, when necessary.

REQUIRED QUALIFICATIONS

Master’s degree from an accredited college or university combined with three years of relevant experience OR Bachelor’s degree from an accredited college or university combined with five years of relevant experience.

PREFERRED QUALIFICATIONS

Experience in grant writing and securing grant funding.

KNOWLEDGE

Proficient in Microsoft Office and other computer software/databases.

SKILLS

Excellent interpersonal, written, and verbal communication skills.
Detail-oriented with strong prioritization and organizational skills.

ABILITIES

Ability to maintain confidentiality.

The duties include, but are not limited to:
ANALYSIS AND TRACKING OF ALL FINANCIAL AND BUDGETARY INFORMATION: Monitor budgets and forecast for current and future budget periods. Perform cost analysis, forecasting and budget preparations. Interpret and explain financial information to relevant audiences with varying levels of financial understanding. Calculate expenses, estimate costs and refine planned budgets as needed. Develop financial reports and graphical depictions to aid in understanding of budgets. Prepare various reports for federal, state, and other regulatory agencies.
APPROVE EXPENDITURES FOR GRANTS: Reconcile the various accounts monthly and take appropriate action to correct any errors. Prepare and maintain documentation related to cost transfers, budget revisions, and fund statements. Ensure payments for invoices, check requests, and deposits are applied correctly and reflected in financial reports. Allocate, review and approve travel requests for grant-related scientific conferences and meetings attended by faculty, students, and post-docs. Work in various research platforms developed in support of research activities (eSirius, iLab, PACT, Pubmed, etc.)
IDENTIFY GRANT OPPORTUNITIES: Identify training grant opportunities for TGS and individual grant opportunities for graduate students and postdoctoral fellows. Advise students, faculty, and trainees in preparation of grant proposals and in coordination with the PI, develop grant applications and aid in their review and submission. Complete all competing and non-competing grant renewals for federal, state, and internal funding sources. Develop standardized supporting documentation required by grant funding agencies to streamline the submission process. Serve as primary contact with the pre-award office in the Division of Sponsored Programs on grant and contract related matters. Prepare and develop progress reports, competing renewals, revisions, grant close-out reports, and Just-In-Time information, and works in federal and private electronic research administration systems such as ASSIST, Workspace, and Proposal Central to complete pre- and post-award activities.
SUPPORT U54 TEAM: Provide administrative and grant support to the funded U54 team, including coordination between the three sites in Augusta, GA, Columbia, SC, and Jackson, MS. Track accomplishments of all associated faculty and students. Coordinate with external partners to support community outreach associated with the U54. Develop and implement policies and procedures in compliance with the SCORE grant program.
ASSIGN PERSONNEL TO ACCOUNTS: Review effort monthly via the pre-payroll report and indicate corrections needed. Work in collaboration with the Director of Business Operations and/or other unit Department Administrators as appropriate to ensure salary distributions are submitted to OneUSG if the effort needs to be reallocated. Reconcile effort for faculty and staff in the Effort Reporting System and ensure cost sharing is applied appropriately, as well as track certification completions.
PROCESS ORDERS: Process orders for supplies and equipment through eShop and the requisition system in PeopleSoft Financials. Ensure proper information is obtained and provided related to the purchases (Data Security, Tax Exemption, Technical Exemption, W-9 Forms, etc.). Work with vendors to obtain appropriate paperwork.
ENSURE COMPLIANCE: Ensure compliance with federal, state, and agency regulations regarding business and grant aspects and serve as a liaison with internal and external agencies at the federal, state, and local levels for program management.
P-CARD ALLOCATIONS: Process P-card allocations in the Works Payment system and review p-card paperwork and transactions for accuracy and allowability.
OTHER: Perform other duties as assigned.