Grants Administrator at Museum Of Life And Science

Durham, North Carolina, United States -

Full Time

Start Date

Immediate

Expiry Date

04 Aug, 26

Salary

72000.0

Posted On

06 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Grants Management, Compliance Oversight, Financial Reporting, Project Management, Subaward Management, Budget Development, Donor Relations, Audit Requirements, Analytical Problem-Solving, Written Communication, Verbal Communication, Research Administration, Stakeholder Coordination, Contract Management, OMB Uniform Guidance, Donor Database Management

Industry

Museums;Historical Sites;and Zoos

Description

The Museum of Life and Science, an award-winning non-profit destination, seeks a Grants Administrator to manage the full life cycle of grant-funded projects at the Museum, with an emphasis on compliance, reporting, project oversight, and internal coordination. This position ensures adherence to federal, state, and private funder guidelines, coordinates all post-award activities, and works closely with project teams to implement and monitor projects. Qualifications Required: * Bachelor’s degree and 5+ years of experience in nonprofit grants management, compliance, or research administration * Strong knowledge of grant compliance, reporting, and audit requirements * Proven success managing subawards and contracts in accordance with grant rules * Ability to manage multiple concurrent projects, deadlines, and reporting cycles * Excellent written and verbal communication skills * High attention to detail and analytical problem-solving skills Desired: * Experience managing complex federal, state, and foundation grants * Familiarity with OMB Uniform Guidance * Knowledge of research administration policies * Familiarity with donor databases and finance systems * Experience providing compliance training to internal stakeholders Core Responsibilities: GRANT PROSPECTING, PRE-AWARD SUPPORT & DONOR RELATIONS * Collaborate with Development to identify, research, and pursue grant opportunities aligned with Museum priorities. * Prospect for federal and research grant opportunities, build relationships with program officers, and maintain stewardship with key funders. * Provide compliance review and feedback on grant proposals before submission. * Help Development and program staff develop compliant budgets and project plans. * Ensure grant applications align with institutional capacity and funder rules. * Maintain a master list of grants in progress and keep stakeholders informed of deadlines and status. PROJECT LAUNCH, TRAINING & COMPLIANCE OVERSIGHT * Lead grant kickoff meetings and monthly check-ins with project managers to review budget status and deliverables. * Deliver trainings for project staff on rules, regulations, and compliance requirements. * Create and update policies/procedures for grant-related procurement, subawards, and contracts, including onboarding subawardees and contractors. * Stay current on changes in grant regulations and update internal compliance practices. POST-AWARD MANAGEMENT & INTERNAL COORDINATION * Oversee post-award compliance with funder terms, conditions, and federal regulations. * Secure required signatures for grant agreements, post-award documents, contracts, and subaward agreements. * Manage donor database for grant pledge entries. * Act as the primary liaison with funder technical/program officers, communicating updates and resolving issues. * Assist in submitting budget adjustments, no-cost extensions, and other modifications. FINANCIAL MANAGEMENT & REPORTING * Monitor project spending schedules and coordinate with Finance to reconcile grant budgets with departmental budgets annually. * Review and approve invoices related to grant-funded work. * Coordinate with Finance to track and report allowable costs, working within each grant’s terms. * Monitor subawardees and contractors for compliance with scopes of work and spending. * Submit mid- and final financial reports in coordination with Finance and external consultants. DOCUMENTATION, TRACKING & SYSTEMS MANAGEMENT * Maintain organized records of all grant documents, including agreements, reports, budgets, subawards, and correspondence. * Track invoices, payments, and subrecipient activity. * Manage internal systems for grant tracking, performance reporting, and budget alignment. PROGRAMMATIC REPORTING & RELATIONSHIP MANAGEMENT * Assist in Development in submission of activity/performance reports, coordinating input from project staff. * Monitor for implementation delays or irregularities and proactively communicate with internal teams to resolve issues. * Using the Museum’s mission, vision, and values [https://www.lifeandscience.org/our-mission/] as a guide, model responsible behaviors and foster positive culture on the team. About this role: * Exempt, 40-hour-a-week * Hybrid * Reports to the Director of Development.

Responsibilities

The Grants Administrator manages the full life cycle of grant-funded projects, focusing on compliance, reporting, and internal coordination. Key duties include overseeing post-award activities, monitoring project spending, and maintaining relationships with funders.