Grants Administrator at Strategic Management Solutions, LLC.

San Francisco, California, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Jun, 26

Salary

45.0

Posted On

20 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Grant Writing, Grant Administration, Institutional Fundraising, Proposal Development, Budgeting, Compliance, Reporting, Prospect Identification, Funder Stewardship, CiviCRM, Google Suite, Slack, Strategic Thinking, Problem Solving, Editing, Communication

Industry

Description

Type: Part time or full time Location: Remote About the Open Staffing Foundation Open Staffing Foundation (OSF) is a nonprofit that provides staffing services for the Internet Archive and other mission aligned organizations. Internet Archive is a non-profit library, headquartered in San Francisco, with an ambitious mission: to provide “Universal Access to All Knowledge” — the books, web pages, audio, television and software of our shared human culture. Our 150 team members have built one of the top 300 websites in the world, https://archive.org/ [https://archive.org/]. The Internet Archive digitizes thousands of books a day and collects a hundred million web pages a week. In its 25+ years, it has built one of the largest digital libraries in the world by working with hundreds of national and international libraries, archives, museums, universities, and non-profits. Job Summary Reports to the Director of Archiving & Data Services and supports several organizational leaders to advance Internet Archives’s work with foundations, funders, donors, and other contributors in support of organizational activities, especially for program-specific and restricted-funding grants and gifts. Responsibilities include: pursuing program-specific grants and funding; overseeing the full life of grant administration including grant writing and management; managing and growing a portfolio of foundation, government, and corporate funders; and coordinating all aspects of proposal development, compliance, and reporting. Essential Duties & Responsibilities * Identify new prospects and independently manage existing institutional funders that align with the organization’s mission. * Own the creation and submission of high-quality grant proposals and budgets and liaise with other grant-writing staff on proposal development. * Work with programmatic teams to ensure funding matches organizational needs and to align fundraising, budgeting, and storytelling efforts. * Collaborate with Director-level staff to articulate goals, outcomes, and impact in a way that resonates with specific funders. * Use the organization’s customer relationship management system (CiviCRM), as well as other tools and systems to track grants, contacts, deadlines, communications, record keeping, and grant calendars and reporting. * Monitor grant compliance by communicating funding or program status to relevant stakeholders, tracking restricted fund usage, and flagging concerns to the grant leads and managers. * Prepare progress and final impact reports with program and financial data in partnership with grant and program managers and philanthropy staff. * Lead and participate in funder stewardship activities including communications, meetings, events, and other direct coordination with granting entities, foundations, and similar. * Other duties as assigned. Competencies to Succeed in the Role Basic Abilities * A commitment to the mission - Universal Access to All Knowledge. * Possesses a working knowledge of philanthropy trends and grant compliance requirements. * Ability to travel (estimated 10%-20%) is required. Communication Skills * Impeccable writing, editing, communication and presentation skills especially in speaking clearly with potential funders and donors. * Able to communicate information, tell a story and share ideas in a clear and a persuasive manner. Interpersonal Skills * Knows how to work as a team player who is willing to share knowledge and be open to learning from others. Organizational Skills * Abile to manage multiple simultaneous projects, deadlines, and responsibilities and succeed in a loosely-structured, dynamic work environment. Computer Knowledge * Proficient in Google suite, Slack, and donor databases. Able to Reason & Think Critically * Strategic thinking capabilities with effective problem solving skills, sound judgment and practical approaches. EDUCATION AND EXPERIENCE * Required: Five (5)+ years of experience in grant writing, grant management/administration, and/or institutional fundraising. * Required: Experience in crafting compelling proposals and full grant applications, particularly proposals that translate technical activities and organizational goals into clear narratives and outcomes. * Required: Proven track record in successful fundraising, especially with foundation, corporate, and government funders or similar experience with Request for Quotes, tenders, contract proposals, submissions, and management. * Required: Experience working with Customer Relationship Management systems and grant tracking tools. * Preferred: Experience working in CiviCRM or similar fundraising or donor tracking systems. * Preferred: An advanced degree or equivalent experience in nonprofit management, communications, and/or a related field. * Preferred: A background working in and with non-profit organizations. * Preferred: Experience working remotely and with remote teams. IMPORTANT: We like cover letters because they help us see how you communicate and express yourself in writing. Candidates who provide a cover letter will be prioritized. Benefits & Perks Internet Archive works with Open Staffing Foundation to recruit, hire and retain staff. Open Staffing Foundation offers a comprehensive benefits package, including PTO, paid holidays, medical, dental, and vision benefits, health savings and flexible spending accounts, commuter benefits, short-term and long-term disability coverage, and retirement programs. ___________________________ At the Open Staffing Foundation, we believe our best work happens when diverse perspectives come together. We strongly encourage applications from individuals in groups underrepresented in the tech and library industries. We are proud to be an equal-opportunity employer, committed to fair employment practices regardless of race, color, religion, national origin, age, sex, marital status, ancestry, disability, genetic information, veteran status, gender identity or expression, sexual orientation, or any other characteristic protected by federal, state, or local law. We also aspire to make the online job application process accessible to any and all users. If you have a disability that impacts your ability to complete the application process, and would like to request assistance or accommodation, please contact us: info@archive.com Lastly, pursuant to the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records.

Responsibilities

This role supports organizational leaders by advancing work with foundations, funders, and donors, focusing on program-specific and restricted-funding grants and gifts. Key duties involve pursuing grants, overseeing the full grant life cycle including writing and management, and managing a portfolio of institutional funders.