REQUIRED QUALIFICATIONS:

• Associate’s Degree and 2 years of office experience required; experience considered in lieu of education.
• Ability to multi-task and work independently on multiple projects/priorities with changing deadlines.
• Ability to build strong working relationships with individuals from diverse backgrounds.
• Exercise professional discretion when handling confidential information.
• Proficient in computer software programs including Work, Excel and Outlook and be willing to learn various websites and portals, as needed, for grant submissions.
• Able to read, analyze, define problems, collect data and draw valid conclusions.
• Excellent interpersonal and organizational skills; must be proactive and flexible.
• Strong verbal and written communication skills and able to communicate with all parties in a professional manner.
• Excellent planning, prioritizing and organizational skills.
• Eligible to work in the United States.

Primary Job Duties: The primary job duties of the Grants and Contracts Assistant include, but may not be limited to:

• Assist the Grants and Contracts Administrator and/or research staff with initialization of research study. Provide support in the processing and/or negotiation of CRADA’s, grants, federal prime and subawards, service agreements, contracts and Confidentiality Agreements. Facilitate the processing of amendments, renewals and any item pertinent to the study.
• Assist in the development of budgets and budget justifications, reviewing for inconsistencies and ensuring accuracy in the calculations and the application of the most current indirect rate.
• Monitors the study for reporting and/or auditing requirements and produces and submits required documents to the appropriate reporting agencies.
• Maintain spreadsheets and other tracking documents as assigned and, as required by VA.
• Creates a Study Information Sheet for administrative processing and assembles the study package for the electronic study file. Organize and maintain paper files; check current files for completeness.
• Maintains electronic files for active, pending, inactive and terminated studies, and relevant documents and/or emails as needed.
• Assist with updating and maintaining the current Pending Project List and provide to the IMR Administrative Staff on a monthly basis.

Closing Statement: This position description for the position of Grant and Contracts Assistant is not an all-inclusive description of job duties. Other job duties and responsibilities may also be assigned by Management at any time based on IMR’s business needs.

• Assist the Grants and Contracts Administrator and/or research staff with initialization of research study. Provide support in the processing and/or negotiation of CRADA’s, grants, federal prime and subawards, service agreements, contracts and Confidentiality Agreements. Facilitate the processing of amendments, renewals and any item pertinent to the study.
• Assist in the development of budgets and budget justifications, reviewing for inconsistencies and ensuring accuracy in the calculations and the application of the most current indirect rate.
• Monitors the study for reporting and/or auditing requirements and produces and submits required documents to the appropriate reporting agencies.
• Maintain spreadsheets and other tracking documents as assigned and, as required by VA.
• Creates a Study Information Sheet for administrative processing and assembles the study package for the electronic study file. Organize and maintain paper files; check current files for completeness.
• Maintains electronic files for active, pending, inactive and terminated studies, and relevant documents and/or emails as needed.
• Assist with updating and maintaining the current Pending Project List and provide to the IMR Administrative Staff on a monthly basis