Required Qualifications

• High school graduation or GED.
• 5 years of experience in administrative, financial, or accounting support roles, ideally in a research or university setting.
• Experience using Adobe systems,.
• Strong attention to detail and ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• Comfortable using Microsoft Office (Excel, Outlook, Word) and learning UT systems (FRMS, DEFINE, PointPlus, etc.)

Preferred Qualifications

• Bachelor’s degree in accounting or related field.
• Experience with UT Austin financial or billing systems (e.g., DEFINE, FRMS, PointPlus).
• Familiarity with federal grant billing, cost-sharing, and backup documentation requirements.
• Ability to work both independently and as part of a collaborative team in a fast-paced environment

The Billing Specialist plays a critical role in ensuring timely, accurate, and well-documented invoicing for all Applied Research Laboratories (ARL) projects. This position works closely with financial staff, department research administrators, and central university offices to gather required documentation, troubleshoot invoice issues, and submit billing packages in compliance with university, state, federal, and sponsor requirements

Responsibilities

• Coordinate with internal teams to collect and verify all required documentation for sponsor billing, including cost-sharing details, purchase backup, and expenditure support. Research and resolve issues related to missing or incomplete billing backup, collaborating with ARL departments and UT offices as needed.
• Submit invoices and billing packages to sponsors and university systems in accordance with required deadlines.
• Maintain organized, accurate electronic records of billing documentation, correspondence, and submissions.
• Communicate professionally via email and phone to follow up on outstanding items, provide updates, or clarify requirements.
• Perform other related duties as assigned in support of the ARL accounting and billing teams including backing up team members with other tasks during peak periods.
• Other related functions as assigned.

Required Qualifications

• High school graduation or GED.
• 5 years of experience in administrative, financial, or accounting support roles, ideally in a research or university setting.
• Experience using Adobe systems,.
• Strong attention to detail and ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• Comfortable using Microsoft Office (Excel, Outlook, Word) and learning UT systems (FRMS, DEFINE, PointPlus, etc.).

Applicant must have a dynamic skill set, willing to work with new technologies, be highly organized and capable of planning and coordinating multiple tasks and managing their time. The position will require attention to detail, effective problem solving skills and excellent judgment. Ability to work independently with sensitive and confidential information, maintain a professional demeanor, work as a team member without daily supervision and effectively communicate with all groups of clients. Able to work under pressure and accept supervision. Regular and punctual attendance.
US Citizen. Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information at the level appropriate to the project requirements of the position.

Preferred Qualifications

• Bachelor’s degree in accounting or related field.
• Experience with UT Austin financial or billing systems (e.g., DEFINE, FRMS, PointPlus).
• Familiarity with federal grant billing, cost-sharing, and backup documentation requirements.
• Ability to work both independently and as part of a collaborative team in a fast-paced environment.

General Notes
An agency designated by the federal government handles the investigation as to the requirement for eligibility for access to classified information. Factors considered during this investigation include but are not limited to allegiance to the United States, foreign influence, foreign preference, criminal conduct, security violations, drug involvement, the likelihood of continuation of such conduct, etc.
Please mark “yes” on the application question that asks if additional materials are required. Failure to attach all additional materials listed below may result in a delay in application processing.
Visit our website (www.arlut.utexas.edu) for additional information about Applied Research Laboratories.
UT Austin offers a competitive benefits package that includes:
· 100% employer-paid basic medical coverage
· Retirement contributions
· Paid vacation and sick time
· Paid holidays
Please visit our Human Resources (HR) website to learn more about the total benefits offered.
Salary Range
$42,000-$48,000+/negotiable based on qualifications.

Working Conditions

• Standard office conditions
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity
• Possible weekend, evening and holiday work
• Possible interstate/intrastate travel

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Job Type: Full-time
Pay: $42,000.00 - $48,000.00 per year

Benefits:

• Health insurance
• Tuition reimbursement

Work Location: In perso