Grants Billing & Revenue Manager at URBAN LEAGUE OF ROCHESTER NY INC

City of Rochester, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Mar, 26

Salary

0.0

Posted On

12 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Grants Management, Financial Management, Reimbursement Processing, Accounts Receivable, 2 CFR 200 Compliance, Excel Skills, Analytical Skills, Organizational Skills, Documentation Skills, Communication Skills, Collaboration Skills, Deadline Management, Attention to Detail, Process Improvement, Audit Readiness, Nonprofit Finance

Industry

Non-profit Organizations

Description

Description Job Type: Regular Full-Time Reports To: Comptroller Position Summary The Grants Billing & Revenue Manager ensures that all grant-related financial activities are executed accurately, efficiently, and in alignment with funder requirements, including 2 CFR 200. This role manages the Reimbursement Calendar, the Grant Master Register, and ensures timely submission of requests for reimbursement. The position supports program and finance staff in maintaining accurate financial records and contributes to audit readiness. Job Responsibilities Reimbursement Calendar Owner: track due dates, submission dates, and expected cash dates for all grant reimbursements. Grant Master Register Owner: maintain award details, term, budget, match requirements, reporting cadence, and funder contacts. Track match/cost-share monthly, retain proof on file, and provide MTD/YTD/award-to-date status. Manage Accounts Receivable for reimbursables: run weekly aging reports, escalate past-due items, and ensure cash is applied to the correct grant. Ensure billing and reports comply with 2 CFR 200 and award terms. Collaborate with program staff to gather necessary documentation for reimbursements. Prepare and submit timely draw requests with complete backup. Maintain clean AR aging and work toward zero rework targets. Partner with the Grants Compliance Manager to align billing with compliance requirements and audit readiness. Support process improvements that strengthen consistency, accuracy, and accountability across all grant-related financial activities. Expected Deliverables On-time reimbursement requests with complete supporting documentation Clean AR aging reports and timely resolution of past-due items Updated Grant Master Register and Reimbursement Calendar Monthly tracking of match/cost-share compliance Zero rework targets for submitted draw requests Requirements Bachelor’s degree in accounting, finance, business administration, public administration, or related field Minimum of three years of experience in nonprofit finance, grants management, or related roles Working knowledge of 2 CFR 200 (allowability, allocability, reasonableness) Strong Excel skills (including pivots and lookups) and comfort with grant billing portals Experience managing grants, reimbursements, and AR in a nonprofit environment Strong analytical, organizational, and documentation skills Effective communication and collaboration skills Ability to manage multiple deadlines and ensure consistency across programs Competencies Strong attention to detail and follow-through Ability to manage multiple priorities and meet deadlines Strong understanding of grant financial management practices Ability to develop and maintain clear financial processes Commitment to the mission of the Urban League of Rochester The Urban League of Rochester is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, ability, age, or veteran status.

Responsibilities

The Grants Billing & Revenue Manager is responsible for ensuring accurate and efficient execution of grant-related financial activities, including managing the Reimbursement Calendar and Grant Master Register. This role also involves collaborating with program staff and maintaining compliance with funder requirements.