Grants Coordinator at The Walter and Eliza Hall Institute of Medical Research

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

13 Sep, 26

Salary

106069.0

Posted On

15 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Grant Management, Research Administration, Data Management, Stakeholder Management, Operational Coordination, Compliance Tracking, Reporting Support, Administrative Skills, Internal Communications, Triage Service Requests

Industry

research

Description

Job Title Grants Coordinator Job Description An exciting opportunity is available for a Grants Coordinator to join the Grants and Major Bids Department at Australia’s pre-eminent biomedical research institute. About the Position The Grants Coordinator supports the effective delivery of grant management services within Grants and Major Bids (GMB). The role focuses on operational coordination, data management, reporting support, and administration of processes from grant outcome to close, to ensure compliance and high-quality service delivery. Working closely with the Manager, Grant Management, the Coordinator plays a key role in maintaining accurate records, tracking grant obligations, and supporting researchers and stakeholders through efficient and responsive service. The Grants Coordinator plays a critical role in communications regarding grants. They will oversee the triage of service requests from both internal and external stakeholders through a range of communication channels, to ensure timely and expert service. They will also prepare and deliver communications on behalf of Grants and Major Bids and deliver these through internal communications channels. Selection Criteria Essential Knowledge and Skills: Relevant tertiary qualification or demonstrated equivalent experience and/or training Experience in research administration or grant management Familiarity with research funding processes or compliance requirements Personal Qualities: Strong organisational and administrative skills with attention to detail Ability to manage multiple tasks and meet deadlines Effective communication and stakeholder service skills Proficiency in data management and systems Terms of Appointment This position is ongoing in a full time capacity. Salary is Professional Services Employee Level 6 ($97,990 - $106,069). Very attractive salary packaging options are available for general living expenses, meal entertainment, novated leasing and more. 12% superannuation payable, plus up to a further 5% after the first 6 months of service via our matching superannuation scheme. General enquiries can be directed to recruitment@wehi.edu.au. A position description is available here. How to Apply Please apply by uploading your CV, cover letter and a document addressing the key selection criteria in pdf format. Application Closing Date: Sunday 12 July 2026 WEHI’s commitment to diversity and inclusion At WEHI we strive to foster a flexible working environment that encourages individual differences and promotes collaboration and creativity. We recognise that talent does not sit within a single identifiable group in our society and that WEHI’s ability to shape contemporary scientific thinking and deliver leading professional services relies on a diversity of thought within our organisation. Our action to promote gender equality has been recognised with an Athena SWAN Bronze Award from Science in Australia Gender Equity (SAGE) and we offer a range of support for women researchers. Our commitment to celebrating diversity and addressing inequities is further demonstrated through our Diversity and Inclusion Strategy, Gender Action Plan, Reconciliation Action Plan and our WE-Pride network for LGBTQIA+ staff and students. We actively encourage applications from, people with a disability, culturally, religiously and linguistically diverse people and people with diverse genders and sexualities. Should you require support during the recruitment process due to special needs or consideration, please contact the People and Culture team. WEHI’s commitment to Indigenous employment WEHI is working to create a future where Aboriginal and Torres Strait Islander peoples will be engaged at the scientific frontier, making exciting discoveries and decisions about the future of health in this country, and part of a leading professional services workforce supporting the realisation of these discoveries. We are committed to creating a culturally safe workplace and offering career development and leadership opportunities to First Nations staff and students. We strongly encourage any Aboriginal and Torres Strait Islander peoples to apply.

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Responsibilities

The Grants Coordinator manages the operational delivery of grant services, focusing on data management, reporting, and compliance from grant outcome to close. They also oversee the triage of service requests and handle internal communications for the Grants and Major Bids department.