The Azrieli Foundation is one of Canada’s largest philanthropic foundations, supporting initiatives in education, science & healthcare, research and the arts. Through strategic grants and partnerships, we strive to foster innovation, empowerment and drive positive change within these critical sectors in Canada and Israel.
We are looking for a detail-oriented and technically skilled Grants Database Administrator to join our team and help ensure the accuracy, efficiency and effectiveness of our grants management operations.
This role is ideal for someone who enjoys working with data and reporting tools, is meticulous in their attention to detail and who wants to play a key role in supporting impactful philanthropic work. This person will be the go-to expert on our grants database and proprietary platform, supporting both technical administration and end-user training while also maintaining the integrity of our grants data and contributing to creating meaningful insights to guide our work. The role reports to the Vice President, Grants, and works closely with the entire Foundation Grants team and especially with the Specialist, Grants Data Management.

POSITION SUMMARY

The Grants Database Administrator is responsible for managing and optimizing the Foundation’s grants management system, ensuring data integrity, reporting accuracy, and operational efficiency across the grantmaking lifecycle. This includes technical administration, system documentation, onboarding and training, as well as supporting the grantmaking team with prospect research and ongoing grant monitoring.
While we would ideally like someone who has experience with the database management, the primary skills we are looking for are: data entry and management, systems operation and a thorough appreciation of user interface, utility and attention to detail. The Grants Database we use is FLUXX, however, no direct experience with this system is required; the selected candidate will be trained on the system itself.

EXPERIENCE AND EDUCATION

• University degree or other relevant education in data management, information systems, computer science, business administration, or a related field
• Minimum 2 years of experience in a data-focused role
• Experience administering or managing database systems; experience with grants databases (e.g., Fluxx) is an asset
• Experience in a nonprofit, philanthropic, or grantmaking environment is considered an advantage

SKILLS AND KNOWLEDGE

• Advanced Microsoft Excel skills, including pivot tables, XLOOKUP, VLOOKUP, and dashboard creation
• Ability to pull, clean, and analyze data using tools like Excel, Power BI, and Power Query
• Familiarity with JavaScript and MySQL is a plus
• Strong attention to detail, data accuracy, and documentation practices
• Ability to translate raw data into user-friendly reports and visualizations
• Comfortable supporting users and teams with technical tools and systems
• Strong written and verbal communication skills