Grants Officer at FHI 360

Kyiv, , Ukraine -

Full Time

Start Date

Immediate

Expiry Date

01 Aug, 26

Salary

1000000.0

Posted On

03 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Grants management, Financial reporting, Compliance monitoring, Budget development, Capacity building, Data analysis, Report writing, Stakeholder management, Microsoft Office, Project coordination, Financial auditing, USG regulations, Public health sector knowledge

Industry

International Trade and Development

Description

About FHI 360 and EpiC FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, youth, research, technology, communication, and social marketing—creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 50 countries and all U.S. states and territories. The Meeting Targets and Maintaining Epidemic Control (EpiC) project is an eight-year (2019–2027) global health project initially funded by the U.S. Department of State (DoS) as part of the President’s Emergency Plan for AIDS Relief (PEPFAR). EpiC operates in approximately 50 countries, addressing key public health challenges such as HIV/AIDS, pandemic preparedness, and global health security. In Ukraine, the project receives Global Health Security (GHS) funding to strengthen global, regional, and local public health systems, building on broad experience and existing capabilities that align with national GHS priorities, and US Government goals. EpiC will support the national and regional public health institutions, health care facilities, the State Service of Ukraine on Food Safety and Consumer Protection’s research institutes and regional departments, academic institutions, as well as civil society organizations. to strengthen GHS capacities in infection prevention and control (IPC), antimicrobial resistance (AMR), health emergency management (HEM), with a particular focus on the prevention, detection and response to infectious disease outbreaks of epidemic significance. All activities will be aligned with national regulations, guidelines and standards, as well as relevant international frameworks. This position will be based in Kyiv, Ukraine. This position is open to Ukrainian nationals who are residing in Ukraine or are willing to relocate to Ukraine. Professional proficiency in written and spoken Ukrainian is required. Job Summary: The Grants Officer reports to the Grant Manager. He/she will support the management of EpiC Ukraine contractual agreements including all subagreements. The Grants Officer will support the management of EpiC Ukraine subawardees. S/he will be in routine contact with the EpiC subawardees in the country, conducting compliance site visits and providing ongoing support for financial and management systems setup and strengthening to develop subawardee capacity. He/she will ensure that all functions under the EpiC subawardees are conducted in an efficient manner and in compliance with USG and FHI 360 policies, procedures and regulations and will be in routine contact with subawardees. The position requires close collaboration with other operations staff within FHI 360 HQ, EpiC and the FHI 360 Ukraine country office to ensure application of FHI 360 and USG regulations, policies and practices. Accountabilities: Support Grants Manager in management and coordination of grant activities, including the design, competition, negotiations, preparation, administration, analysis and verification of financial reports, management of documentation, monitoring, and closing of grant documents. Develop, implement and monitor subaward monitoring plans with each sub-awardee and conduct or follow-up on site visits to ensure and support ongoing compliance with subaward terms and conditions and strengthen capacity of sub-awardees. Conduct regular site visits to subawardees to check compliance, follow-up on special award conditions, and provide capacity building support and coaching. Review subawardee documentation including monthly invoices, supporting documentation (timesheets, receipts, etc.) and monthly program reports. Assist in the development of sub-awardee budgets and provide capacity building technical assistance to sub-awardee staff. Maintain up-to-date grant records and ensure that all grants are properly administered and executed in accordance with related USG rules and regulations, and FHI 360 and Ukrainian regulations. Support all coordination activities, grant execution, including certification and internal closing procedures, financial monitoring and disbursements on a regular and timely basis, preparation of tender documents, as well as dissemination and awareness-raising activities. Review and prepare modifications to grants. Maintain communication, regularly follow up, and coach recipients in order to ensure good implementation of activities in accordance with management principles. Perform any other duties and responsibilities as assigned Education Qualification & Experience: Bachelor’s Degree in Finance, Accounting and Business Administration with 3-5 relevant experience or Masters in similar field with 1-3 relevant years of experience. CPA, ACA or any other relevant professional qualification is desirable. Good analytical, numerical and problem-solving skills. Familiarity with USG funded projects and grants management policies and procedures. Demonstrated expertise in building effective relationships with key stakeholders Familiarity with the Ukrainian public health sector, non-governmental organizations (NGOs) and community-based organizations (CBOs) in Ukraine is highly desirable. Ability to interpret financial and other quantitative information and reports. Ability to manage tight deadlines and deliver high volumes of work with minimal supervision. Cultural sensitivity and sound understanding of the needs of vulnerable populations. Proficiency in Microsoft Office applications such as MS Word, Excel, PowerPoint, and well-developed computer skills. Good report writing and documentation skills. Ability to travel within country or region and internationally if needed. Must be able to read, write and speak fluent English and Ukrainian Typical Physical Demands: Typical office environment. Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard. Ability to sit and stand for extended periods of time. Ability to lift/move up to 5 lbs. Technology to be Used: Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Teams), cell phone/mobile technology, and standard office equipment. Travel Requirements: Less than 10% The expected hiring salary range for this role is UAH 900,000 - 1,000,000 annually for basic salary. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, market pay, and budget. This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time. FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law. Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks. FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws. FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org. FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself. Please click here to continue searching FHI 360's Career Portal. FHI 360 is a global organization that mobilizes research, resources and relationships so people everywhere have access to the opportunities they need to lead full and healthy lives. To learn more, visit fhi360.org. FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law. FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org. FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

Responsibilities

The Grants Officer will manage and coordinate grant activities, including the design, administration, and financial monitoring of subawards. They will conduct site visits to ensure compliance with USG and FHI 360 policies while providing capacity-building support to subawardees.