Grants Officer at Plan International

Amman, Amman, Jordan -

Full Time

Start Date

Immediate

Expiry Date

14 Mar, 26

Salary

0.0

Posted On

14 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Grants Management, Compliance, Project Implementation, Documentation, Reporting, Coordination, Communication, Analytical Skills, Problem-Solving, Attention to Detail, MS Office, Budget Monitoring, Field Monitoring, Child Protection, Gender Equality, Stakeholder Engagement

Industry

Non-profit Organizations

Description

The Organisation Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected. Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries. We won’t stop until we are all equal. Role Purpose The Grants Officer will play a key role in ensuring high-quality, timely, and compliant delivery of the Women in Innovation project, with a focus on efficient management of grants, documentation, reporting, and coordination with stakeholders. S/he will support the Project Manager in ensuring that all grants processes, including pre-award, award, and post-award, are conducted in line with donor rules, Plan International policies, and internal control standards. This position will assist in coordinating project implementation progress, monitoring partners’ compliance, maintaining accurate documentation, preparing narrative and financial inputs for reporting, and supporting field teams to ensure high-quality and timely grant implementation. DIMENSIONS OF THE ROLE Part of a team of four Grants Officers supporting a two-year project. Works closely with the Project Manager, MERL, Finance, Operations, and partner organizations. Responsible for day-to-day grants cycle management functions. Ensures compliance with donor requirements and Plan International policies. Provides support in drafting reports, maintaining trackers, and monitoring progress. Roles and Responsibilities 1. Grants Management & Compliance Support the full grants cycle (pre-award, award, implementation, closure) in accordance with donor regulations and Plan procedures. Review grant documentation for completeness, accuracy, and compliance prior to submission or approval. Maintain up-to-date and well-organized grants files, both electronic and physical, ensuring full audit readiness. Monitor partners’ budget utilization, activities progress, and reporting schedules, raising any issues to the Project Manager. Support the timely preparation of narrative and financial reporting inputs for donor submissions. Track grant deliverables, milestones, and contractual obligations using standardized tools and trackers. Flag risks, delays, and compliance concerns early and propose mitigation actions. 2. Project Implementation Support Follow up on project implementation plans and ensure partners and internal teams adhere to agreed timelines. Conduct field visits to partners and activity locations to verify implementation progress, gather information, and document findings. Support beneficiaries/partners in preparing workplans, financial requests, and procurement documentation according to donor rules. Provide technical support to participants in understanding visibility requirements, financial compliance, and reporting formats. Coordinate with MERL to ensure accurate data collection and documentation for monitoring and reporting. 3. Documentation, Reporting & Learning Collect, verify, and compile programmatic information needed for reports and management updates. Maintain grants trackers, including commitments, reporting timelines, compliance checks, and progress summaries. Contribute to lessons-learned exercises, after-action reviews, and improved grants management processes. Support the preparation of success stories, case studies, and documentation of impact in coordination with Communications. 4. Coordination & Communication Liaise regularly with participants and project partners, field teams, and relevant stakeholders to ensure collaborative implementation. Coordinate with Finance, MERL, and Operations to ensure alignment between programmatic and support functions. Provide clear and timely communication to partners regarding grant requirements, templates, deadlines, and compliance expectations. Represent Plan International in meetings and coordination sessions as requested. 5. Safeguarding, Gender Equality & Inclusion Ensure that child safeguarding and gender equality principles are fully integrated within grants activities. Report any safeguarding concerns immediately and in line with procedures. Promote Plan International’s values, safeguarding standards, and Code of Conduct in all interactions. Technical expertise, skills and knowledge Essential Bachelor’s degree in development studies, business administration, social sciences, economics, or a related field. Minimum 2–3 years of professional experience with grants, project implementation, compliance, or partner management. Experience working with international NGOs or donor-funded projects. Understanding of grants cycle management, including documentation, reporting, budgeting, and compliance checks. Strong coordination, analytical, and problem-solving abilities. Excellent communication skills in Arabic and English (written and verbal). High level of organization, accuracy, and attention to detail. Strong command of MS Office tools (Excel, Word, PowerPoint, SharePoint). Desirable Experience with EU-funded projects. Experience coordinating with local partners and community-based organizations. Understanding of gender-responsive programming, child protection standards, and safeguarding. Experience conducting field monitoring visits and writing field reports. KEY RELATIONSHIPS Project Manager – direct line manager, daily coordination and reporting inputs Finance Team – grant payments, budget monitoring, compliance checks MERL Team – data verification, monitoring findings, reporting inputs Operations & Procurement – support to partners and compliance with donor rules Implementation Partners – capacity support, monitoring, follow-up Communications Team – visibility requirements and success stories HRO Company – contracting and administrative matters Ethical and child protection considerations The Grants Officer is required to provide a statement on the respect and protection of child rights, human rights and dignity of participants compliant with Plan’s Child Protection Policy and Gender Equality & Inclusion Policy. The Grants Officer shall read and sign Plan’s code of conduct as fully understood and in agreement to in all respects and shall follow this in all and every respect during the term of this employment. The employee must follow Ethical Principles in a research and obtain written/verbal consent from the targeted populations. Level of contact with children Low contact: Occasional interaction with children Plan International’s Values in Practice We are open and accountable Promotes a culture of openness and transparency, including with sponsors and donors. Holds self and others accountable to achieve the highest standards of integrity. Consistent and fair in the treatment of people. Open about mistakes and keen to learn from them. Accountable for ensuring we are a safe organisation for all children, girls & young people We strive for lasting impact Articulates a clear purpose for staff and sets high expectations. Creates a climate of continuous improvement, open to challenge and new ideas. Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises. Evidence-based and evaluates effectiveness. We work well together Seeks constructive outcomes, listens to others, willing to compromise when appropriate. Builds constructive relationships across Plan International to support our shared goals. Develops trusting and ‘win-win’ relationships with funders, partners and communities. Engages and works well with others outside the organization to build a better world for girls and all children. We are inclusive and empowering We empower our staff to give their best and develop their potential We respect all people, appreciate differences and challenge equality in our programs and our workplace We support children, girls and young people to increase their confidence and to change their own lives. Location: Amman - with frequent travel in country- as needed Type of Role: Fixed-term Job Contract Duration: 6 Months (renewable based on budget performance) Reports to: Project Manager Grade: 12 Closing Date: 28.12.2025 Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation. Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas. We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion. Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk. A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures. Please note that Plan International will never send unsolicited emails requesting payment from candidates.

Responsibilities

The Grants Officer is responsible for managing the grants cycle, ensuring compliance with donor regulations, and supporting project implementation. This includes monitoring partners' progress, preparing reports, and maintaining accurate documentation.