Group Company Secretary at Stonehagefleming HR

, , Jersey -

Full Time

Start Date

Immediate

Expiry Date

30 Mar, 26

Salary

0.0

Posted On

30 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Corporate Governance, Statutory Requirements, Regulatory Frameworks, Entity Management, Attention to Detail, Organizational Skills, Written Communication, Verbal Communication, KYC Support, Compliance, Meeting Agendas, Board Support, Record Maintenance, Stakeholder Liaison, Professional Development, Software Experience

Industry

Financial Services

Description

Stonehage Fleming is one of the world’s leading independently owned family offices. We advise on over $170Bn of assets on behalf of more than 250 families whom we serve from 20 offices in 14 jurisdictions. We help international families manage their wealth and protect their legacies for generations to come. The Group currently employs over 1000 people. ABOUT THE ROLE We are seeking a motivated Junior Company Secretary to join our team. This role is ideal for someone who has started their studies toward becoming a Chartered Secretary, Chartered Governance Professional or pursuing the STEP qualification, or has at least three years of relevant experience in a professional or financial services environment. The successful candidate will assist in delivering high-quality corporate governance and company secretarial services across multiple jurisdictions to group companies of the Stonehage Fleming Group. KEY RESPONSIBILITIES Board Support: Assist in preparing board and committee meeting agendas, papers and minutes. Maintain statutory registers and ensure timely filings with regulatory authorities. Compliance & Governance: Support compliance with local laws, regulations and best practice standards. Assist with annual returns, filings and corporate governance reporting. Entity Management: Maintain accurate records for group entities, including incorporation and dissolution processes. Liaise with the compliance team, auditors and other stakeholders, as required. Relationships: Respond promptly to queries from our Family Office teams, providing KYC support as required. Build strong relationships with internal teams. SKILLS, QUALIFICATIONS AND EXPERIENCE Education & Professional Development: Started studies toward ICSA Chartered Governance qualification or STEP qualification, OR Minimum of 3 years’ experience in a company secretarial or governance role. Technical Skills: Understanding of corporate governance principles and statutory requirements. Familiarity with regulatory frameworks in professional or financial services. Experience using entity management software. Personal Attributes: Strong attention to detail and organizational skills. Excellent written and verbal communication. Ability to manage multiple priorities and meet deadlines. CAREER DEVELOPMENT This role offers a clear pathway to becoming a Chartered Secretary or Chartered Governance Professional, with support for professional studies and ongoing development. This job description is a guide to the principal, current duties of the job. It does not form part of the contract of employment. No agencies please unless we have an existing relationship and have already requested your assistance with this role. Speculative CVs sent by agencies will not be considered.

Responsibilities

The successful candidate will assist in delivering high-quality corporate governance and company secretarial services across multiple jurisdictions. Key responsibilities include preparing board meeting agendas, maintaining statutory registers, and ensuring compliance with local laws and regulations.