Group & Event Planning Manager at AutoCamp Hospitality Group

Asheville, North Carolina, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Mar, 26

Salary

0.0

Posted On

03 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Detail-Oriented, Organization Skills, Relationship Development, Cloud-Based Applications, Google Suite, Communication Skills, Sales Presentation Skills, Customer Service, Problem Solving, Event Planning, Vendor Management, Billing Reconciliation, Attention to Detail, Outdoor Passion, Team Collaboration, Event Execution

Industry

Hospitality

Description

Description Do you love to create delight through design and attention to detail? Are you a MacGyver who always finds a way to get it done? If so, then we invite you to apply to AutoCamp to join our adventure. AutoCamp is seeking a GEPM. As a Group & Event Planning Manager for AutoCamp and Field Station, you are responsible for ensuring an exceptional planning and experience for all group and event clients at your designated property or properties. Once a booking is turned over from the National Sales Team, you become the primary point of contact and liaison between the client, the sales team, and the on-property operations team. Your role is to gather and document all event details and logistics to ensure seamless execution, using our sales systems, standard operating procedures, and established templates. GEPMs support on-the-ground execution on event days, manage post-event billing, and help facilitate our preferred partner program. This role is critical to delivering memorable, well-orchestrated experiences that align with the AutoCamp and Field Station brand. AutoCamp is a lifestyle hotel brand that is changing the way people experience the great outdoors. We provide an upscale, hassle-free, and comfortable experience in the world’s top outdoor destinations – we call it Outdoor Hospitality. Sound good? We’d love to hear from you. Be sure to fill out the application, and if you have a resume and a cover letter, attach them too. Requirements Essential Job Functions: Develop long-term and mutually beneficial business relationships with vendors involved in The execution of groups and events at your assigned property(s) Finalizes and effectively communicates details of all group and event bookings to include rooming lists, resumes, and BEOs, to the client and property team. Liaise with clients with onsite staff and outside vendors Flex schedule to accommodate the need to be on-site during critical group arrivals, departures, and events to assist with and support the day of the event execution Work with our operations team to ensure the meeting and event spaces are set to the clients' specifications before the start of each day's events Work with our FB&R Supervisor to ensure all property is provided with banquet and catering food and beverage is prepared and placed according to the BEO’s which reflect the client's schedule/agenda/timeline. Deliver a 5-star experience for potential clients during site visits and FAM trips Reconcile all group billing, including deposit collection and final invoicing upon group departure. Maintain and maximize relationships with the local Chamber of Commerce and Convention/Visitors Bureau, as well as vendors and preferred partners across all categories Responsible for all site visits, ensuring potential clients have a favorable experience and impression of AC or FS Develops and maintains positive working relationships AutoCamp and Field Station team members Represents AutoCamp professionally at all times in all client interactions, both written, verbal, and in person Maintains up-to-date awareness of area activities, market trends, and industry events. Competencies: Detail-oriented with impressive organization skills Track record of developing and maintaining long-term relationships Working knowledge of Cloud-Based Applications; knowledge of Google Suite products preferred. Clear, concise written and verbal communication skills Must have a passion for the great outdoors Effective in-person sales presentation skills Thoroughness and an Attention to Detail Excellent and Attentive Customer Service Ability to solve problems creatively with limited resources, must be a MacGyver. Work Environment: This job operates in both indoor and outdoor environments. This role routinely uses standard office equipment such as phones, computers, photocopiers, filing cabinets, and scanners. This role regularly walks through the camp and associated outdoor areas. Physical Demands: This would require the ability to lift boxes, set up tables and chairs, food presentation & prepare food, along with frequent bending or standing as necessary. Position Type and Expected Hours of Work: This is a full-time position. Days and hours of work will vary, including long hours and extended work weeks. Nights, weekends, and holidays are required based on business needs. Required Education and Experience: High school diploma or GED. At least 3 years of prior hotel experience. Sales, catering, or conference services experience preferred. Experience preferably within destination markets. Preferred experience in working within a Sales CRM AAP/EEO Statement: AutoCamp is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Responsibilities

The Group & Event Planning Manager is responsible for ensuring exceptional planning and experiences for group and event clients. This includes being the primary point of contact, managing logistics, and supporting event execution.