Group Finance Assistant at Mad Swans

Bristol, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

17 May, 26

Salary

34000.0

Posted On

16 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Invoice Processing, Payment Runs, Finance System Maintenance, Financial Reporting, Site Integration Support, Xero, Bank Payments Setup, Cash Flow Projections, Bank Reconciliation, Supplier Statement Reconciliation, Budget Reports Support, GDPR Compliance, Attention To Detail, Analytical Skills, Communication, Organization

Industry

Hospitality

Description

Group Finance Assistant "Numbers expert, pickleball enthusiast" You bring your expertise, enthusiasm, and curiosity; and we’ll provide you with space to play. • Full Time – Permanent Contract • £32,000-£34,000/annum • Onsite Role • Based at Mad Swans in the Mendips (Bristol) Mad Swans in the Mendips is located in Farrington Gurney near to Bristol & Bath. Full Address: Marsh Lane, Farrington Gurney, Bristol, BS39 6TS. Find out more about Mad Swans and what The Times had to say about our first opening at Mad Swans in the Mendips: Can a cool new hotel near Bath really make golf fun for everyone? Mad Swans is now recruiting for a Group Finance Assistant to join our small Finance Team. This role will ensure all finance related day to day operational duties and tasks are completed accurately, efficiently and on time. As well as processing supplier invoices, preparing payment runs and maintaining the finance system, this role will also prepare and complete financial reports as and when required. As the business grows, the Group Finance Assistant will also be instrumental in terms of supporting the integration of new sites and acquisitions to ensure all finance related processes and procedures are rolled out consistently. The Group Finance Assistant reports to the Finance Director and works closely with the Group Finance Manager and Group Payroll Manager. What we do We are experts in our field, committed to creating boundary-pushing social spaces that spark meaningful connections through play in nature. Mad Swans is a countryside hangout for mavericks. The unruly. The friendship groups you wish you were in. The families you want to hang out with. The evenings that go on forever. And the weekends that become folklore. Come for a good time. Come for a long time. Come for a breath of fresh air. Whoever you are. Come as you are. Social play spanning Padel Tennis, Pickleball, Darts, Shuffleboard and Golf gives guests the chance to explore one game or sample them all, across a few hours, a day, or a long weekend. We’re all about great food, which is why we’ve teamed up with experts in their field to create two distinct dining experiences and endless ways to enjoy them. The Potting Shed proudly boasts a menu of refreshing takes on Brasserie classics while, in The Hangout, the focus is on shareable plates with no compromise on flavour. But wherever guests find themselves, from course to court, the meadow to the orchard, they’re never far from a plate of something delicious. And, for evenings that go on forever, an Eco Cabin for the night is only a starlit walk through the wilderness away. What we can do for you We understand that there’s more to life than work, which is why our roles are designed to allow exploration, from long-time passions to brand-new intrigues. We believe that to be interested is to be interesting – that means industry-leading training inside and outside of your specified job role. If you have a question, we want to provide you with the tools to answer it. As we make our start in the world, our team need to be able to wear a few different hats, which we treat as an opportunity, allowing you to take considered detours into topics of interest, in the pursuit of a broader, richer perspectives. And out of hours, our guests’ playground is yours too. Enjoy the wide variety of green spaces, and the games they host, at an exclusive rate. You’ll have the opportunity to get involved in all things Mad Swans, from padel lessons to cocktail workshops, after all, we want you to be as excited by our product as we are. What there is to it • Ensure all invoices are sent to Xero for processing for all group entities • Code and process all invoices accurately for approval • Handle and deal with supplier and finance queries • Create and send invoices for third party revenue streams such as events • Ensure Xero is maintained and updated at all times • Set up bank payments as required • Actualise daily cash flow projections on a weekly basis for all group company bank accounts • Bank Reconciliation • Key supplier statement reconciliation • Prepare financial reports as and when required • Support and assist with departmental and site budgets reports in line with the annual budget process • Handle membership and loyalty scheme paperwork, invoices and payments • Ensure compliance in terms of GDPR and when dealing with bank procedures and processes • General finance related administration This is a full-time permanent position. The salary for this role is£32,000-£34,000,000/annum. Location – this is an onsite role and will be located at Mad Swans in the Mendips, Marsh Lane, Farrington Gurney, Bristol, BS39 6TS. Travel Requirement - this role may require occasional travel to our current and future sites. Working Hours – the working hours will generally be core office hours, however, occasional evenings and weekend work maybe required at times. Working Days – this role will predominantly work Monday to Friday. Who we’re looking for We are looking for a Group Finance Assistant who is: • Educated to A-Level or Degree Level • Preferably qualified: AAT Foundation Certificate in Accounting (Level 2) or above • Experienced in terms of having previous finance or bookkeeping experience • Ideally able to use Xero Accounting software • Proficient in using Excel and other Microsoft applications • Detailed orientated in terms of attention to detail and ability to be analytical • Excited about being part of a new brand concept and growing team • An excellent communicator • Strong organisational skills and able to multi-task • Confident, outgoing and well-presented • Self-driven and highly motivated • Happy and able to work both independently and as part of a team • Proactive, positive and resilient by nature • Highly organised and comfortable working in a very fast-paced environment Please note, you must be eligible to work in the UK as we are unable to sponsor any work permits or visas. What is in it for you • Free Parking • Free Employee Meal whilst on shift • Wage Stream – access your pay for hours worked before pay day • Employee Discounts on Food, Sports, Activities, Cabins and in the Retail Shop • Reward & Recognition Initiatives • Team Social & Well-being Activities & Events • Employee Referral Scheme Bonus • Mad Swans Water Bottle • Mad Swans Hoodie • Plant your own tree at Mad Swans How to Apply If you believe you have what it takes to come on-board and would like to be part of something new and exciting, we would love to hear from you. Please simply apply by hitting the apply button. Recruitment Agencies We are not working with any recruitment agencies at this time. As such, we do not accept any speculative CV’s and/or candidate profiles and are, therefore, unable to consider these.

Responsibilities

This role ensures all day-to-day finance operational duties are completed accurately and efficiently, including processing supplier invoices, preparing payment runs, and maintaining the finance system. The assistant will also prepare financial reports and support the integration of new sites and acquisitions as the business expands.