Group Procurement Officer
Posted on 4 Nov
Send me jobs like this
Experience
1 - 3 Years
Monthly Salary
AED 5,000 - 6,000 (₹122,728 - ₹147,273)
Job Location
Dubai - United Arab Emirates (UAE)
Education
Bachelor of Business Administration, Any Graduation
Nationality
Any Nationality
Gender
Any
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
- Identify, pre-qualify, and evaluate potential suppliers against defined criteria (price, quality, reliability, compliance).
- Maintain and update the approved supplier database.
- Conduct periodic supplier performance reviews and corrective action plans.
- Develop and manage long-term strategic supplier partnerships.
- Monitor supplier financial health to mitigate supply-chain risk.
- Obtain a minimum of 3 competitive quotes / RFP responses for all and as applicable purchases.
- Evaluate bids based on cost, quality, lead time, and compliance criteria.
- Ensure all purchase orders are raised and approved in line with the Delegation of Authority (DoA).
- Maintain and update the procurement tracker on a real-time basis.
- Ensure compliance requirements are managed as applicable.
- Negotiate commercial terms, pricing, SLAs, and delivery schedules with suppliers.
- Draft, review, and execute supplier contracts in coordination with the Head of department and Legal team as applicable.
- Manage contract initiation, execution, amendment, renewal, and termination.
- Ensure penalty and warranty clauses are enforced when suppliers fail to meet agreed terms.
- Maintain contracts, Tenancy document and insurances in system to issue timely renewal alerts.
- Support and Implement specific procurement strategies to drive cost reduction as advised by Head of Department.
- Analyze Total Cost of Ownership (TCO) and recommend optimal sourcing decisions.
- Identify and leverage consolidation, bulk purchasing, and framework agreement opportunities.
- Track and report realized cost savings against annual targets.
- Benchmark pricing against market rates and flag anomalies to Head of Procurement.
- Collaborate with Finance, IT, HR, QHSE, Operations, and Project teams to understand business requirements.
- Translate internal business needs into clear procurement specifications and RFPs.
- Coordinate with the Accounts Payable team to resolve invoice discrepancies and ensure timely supplier payments.
- Attend progress meetings to advise on procurement timelines and PRF& PO status.
- Act as primary point of contact for all procurement-related queries from internal stakeholders.
- Prepare monthly procurement performance reports to the Head of Procurement.
- Maintain accurate and complete records of all procurement transactions (POs, invoices, contracts, delivery notes).
- Generate spend analytics and KPI dashboards to highlight trends and improvement areas.
- Update the procurement tracker daily and flag overdue items to Head of Department.
- Conduct ongoing market research to identify emerging suppliers, materials, and technologies.
- Stay updated on commodity price trends, supply chain disruptions, and regulatory changes.
- Recommend new sourcing channels, e-procurement tools, or technologies to improve efficiency.
- Benchmark internal procurement practices against industry best practices.
- Support new product or project launches by identifying and qualifying fit-for-purpose suppliers.
- Ensure all procurement activities are conducted with integrity, transparency, and in strict compliance with the Anti-Bribery & Corruption policy.
- Incorporate Environmental, Social, and Governance (ESG) criteria into supplier selection and evaluation.
- Promote local and sustainable sourcing where commercially viable.
- Escalate any conflict-of-interest or ethics-related concerns to the Head of Procurement immediately.
- Participate in the annual review and update of the Procurement Policy and procedures.
Desired Candidate Profile
- Bachelor's Degree in Supply Chain Management, Business Administration, Finance, or a related field
- CIPS (Chartered Institute of Procurement & Supply)
- CSCP (Certified Supply Chain Professional) or equivalent
- Minimum 1–3 years of experience in procurement, purchasing, supply chain, or a related administrative role
- Experience in a group / holding company or multi-entity environment is an advantage
- Exposure to contract negotiations and supplier performance management preferred
- High attention to detail and accuracy
- Multitasking and ability to work under pressure to meet deadlines
- Integrity, transparency, and ethical conduct
- Proactive, self-motivated, and results-driven
- Collaborative team player with strong interpersonal communication
- Time management and ability to manage multiple simultaneous projects
- Strong decision-making and problem-solving skills
- Negotiation and influencing skills
- Project management fundamentals
- Stakeholder management and cross-functional collaboration
- Procurement principles, policies, and best practices
- Supply chain management and end-to-end sourcing processes
- Contract management and commercial law fundamentals
- Market research, spend analysis, and cost modelling
- UAE regulatory and compliance environment (VAT, trade regulations
- ERP procurement modules
- Advanced MS Excel (pivot tables, VLOOKUP, data analysis)
- e-Procurement platforms and digital sourcing tools
- Spend analytics and KPI reporting
- RFP/RFQ preparation and bid evaluation
Linked-in
Google