Location: Templecombe, United Kingdom
Thales people provide armed forces customers with operational advantage at every decisive moment throughout the mission. Defence and armed forces customers rely on us to deliver the full range of defence mission systems solutions at land, sea, and air. Our platforms extend across the battlespace including Above and Sonar, Electronic Combat, and Intelligence, Surveillance and Reconnaissance systems.
Together we offer fantastic opportunities for committed employees to learn and develop their career with us. At Thales UK, we research, develop, and supply technology and services that impact the lives of millions of people each day to make life better, and keep us safer. We innovate across the major industries of Aerospace, Defence, Security and Space. Your health and well-being matters to us and that’s why we offer you the flexibility to do what’s important to you; whether that’s part time hours, job sharing, home working, or the ability to flex your start and finish times. Where possible, we support a working pattern that suits your lifestyle and helps you reach your ambitions.

SKILLS/EXPERIENCE

• Demonstrates business awareness, excellent communication skills (verbal and written) and ability to interact effectively, courteously and professionally both within internal and external customer communities
• People Management Skills
• Advanced skills in MS Office Software (Outlook, Word, Excel, Visio, and Power Point)
• Excellent spoken and written English
• Able to prioritise workload and complete work within agreed timescales to the expected standard
• Must be able to work independently and be self-motivated and enthusiastic
• Have outstanding organisation skills. Ability to meet/stretch deadlines and demands of the team, and to be proactive in finding solutions to problems.
• Ability to ‘think on feet’ and make last minute decisions working within pressurised situations
• Able to deal with people at all levels of the organisation.
• Experience in virtual and digital technology
• Handles confidential and sensitive information in a discrete and controlled manner.
• Effective personal organisation, and an ability to remain composed and focused under pressure

Qualifications & Business Training

• Minimum 1 years’ experience as a PA to a senior leader or equivalent experience, in a busy business environment
• Knowledge and experience of supporting other business functions and understanding of how they integrate with each\ other.

PRIMARY PURPOSE OF THE ROLE

• Business BSA) BSA) provide proactive support and and are able to continually demonstrate effective partnering with members of the Leadership Team and Business Support Partners, including travel and diary management
• BSAs need knowledge of the organisation or can demonstrate an ability to grasp the business values and behaviours quickly. Networking with key personnel (internal and external) and understand the organisation’s aims and objectives.
• BSAs will be expected to work autonomously or as part of a team, making sound calculated decisions. In addition to business acumen, it is expected BSAs act with discretion and confidentially at all times.
• BSAs will provide and manage organisational support to other functions, programmes and sites.
• BSAs will support the Business Support Partners (BSPs) as required, deputise in the absence of BSP’s when needed, and support the Business Support Team in general

KEY TASKS AND RESPONSIBILITIES

• Supporting Members of the Leadership Team
• The BSA will act as first point of contact with internal and external stakeholders.

KEY TASKS INCLUDE:

• Full autonomy of diaries maximising time, resources, and focusing on the business priorities.
• Co-ordination of the organisation and preparation of meetings across multiple time zones, ensuring all materials are provided.
• Support of travel, diaries, and time management, on an individual, and or ad hoc basis.
• Managing complex travel itineraries and visas, ensuring that the best route and value is obtained.
• Ensuring that all documentation and the relevant security processes are completed prior to travel.
• Supporting UWS Events, Away Days, and VIP Visits.
• Provide cover for other Business Support Assistants during absence.
• Influence, negotiate and manage conflicting demands of the role.
• Discretion regarding confidential and sensitive information.
• Maintaining an onsite presence.
• Monitoring, and actioning the shared Business Support Team (BST) Inbox.
• Supporting the BSPs.
• Any other ad hoc tasks as directed by stakeholders and the BSM.