Group Services Coordinator – 12-month fixed-term (0.8 FTE) at University of Auckland

Auckland, Auckland, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

11 Jun, 26

Salary

0.0

Posted On

13 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organisational Skills, Attention To Detail, Interpersonal Communication, Written Communication, Verbal Communication, Stakeholder Management, Relationship Building, Digital Capability, Microsoft Office, Administrative Systems, Coordination, Negotiation, Problem-Solving, Customer-Centred Service, Recruitment Support, Event Coordination

Industry

Higher Education

Description

Company Description Waipapa Taumata Rau | The University of Auckland The University of Auckland is New Zealand’s leading University. With over 6,000 academic and professional staff supporting over 46,000 students, we are one of NZ’s largest employers. We have six academic faculties and 13 service divisions creating a diverse, dynamic, and complex organisational culture that demands excellence. The University of Auckland creates globally transformative impacts through our distinctive strengths in world-leading research, scholarship, teaching, and collaborative partnerships, inspired by our unique position in Aotearoa New Zealand and the Asia-Pacific. Our mission and values place a strong emphasis on both our student body and our scholarly community, and we work with both community and enterprise to advance the well-being of the people of Auckland and New Zealand, with a clear commitment to pursuing sustainability. Job Description Te Whiwhinga mahi | The opportunity We have an exciting opportunity for an experienced, highly organised Group Services Coordinator to join the Faculty of Arts and Education on a 12-month fixed-term basis to cover a secondment. This 0.8 FTE role (30 hours per week) supports the School of Education and Social Practice and works closely with academic leaders, professional staff, and key faculty teams. This is a pivotal role in which you will help ensure the smooth running of school operations—supporting people processes, coordinating activities, and enabling our academic community to focus on teaching, research, and engagement. As Group Services Coordinator, you will provide high-quality administrative and coordination support across a range of faculty activities. Your work will include: Supporting staff lifecycle processes such as recruitment, onboarding, leave administration, and academic review processes Coordinating meetings, seminars, workshops, committees, and school events Maintaining accurate records, electronic filing systems, and operational documentation Assisting with purchasing, finance processes, and general operational coordination Contributing to continuous improvement initiatives and delivering excellent customer-centred service across the faculty This is a part-time (30 hours per week) 12 month fixed-term position For more detailed information, please refer to the Position Description He kōrero mōu | About you You are a proactive and relationship-focused administrator who thrives in a busy, collaborative environment. You bring: Existing knowledge and experience of the university’s administrative systems, workflows, and tools, including non-advertised recruitment, school event coordination, and committee/board support. Strong organisational skills, attention to detail, and the ability to manage competing priorities Excellent interpersonal, written, and verbal communication skills Confidence working with multiple stakeholders and building effective working relationships Strong digital capability, including Microsoft Office and administrative systems A professional, customer-focused approach and the confidence to coordinate, negotiate, and problem-solve Ngā āhuatanga kei a mātou | What we offer The University of Auckland is New Zealand’s leading university and maintains significant computational, laboratory, and analytic facilities. Auckland itself is frequently ranked among the world’s most liveable cities. The University is committed to providing an excellent working environment through: Flexible employment practices (including working from home, flexible hours) Up to 6.75% company superannuation scheme A competitive salary with five weeks’ annual leave In addition, we also offer career development programmes, discounted car parking, a generous parental leave allowance, childcare, and a number of other discounts on internal and external services. For more information, please visit Staff Benefits. Me pēhea te tuku tono | How to apply Applications must be submitted online by the closing date of 19th March 2026 to be considered. Please include your cover letter and CV, highlighting how you can meet the skills and experience detailed above. Please reach out to Carlos Yang (Group Services Team Leader) via [email protected] for a confidential conversation. Please note we are happy to answer your questions, but we do not accept applications by email. #LI-DNI Additional Information Equity The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment. For further information on services for Māori, Pacific, women, LGBTQIATakatāpuiMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz Campus: Auckland City Campus Position Number: 60014938 UoA Department Name: Group Services

Responsibilities

This pivotal role supports the School of Education and Social Practice by ensuring smooth school operations, focusing on supporting people processes and coordinating various activities. The coordinator will provide high-quality administrative and coordination support across faculty activities, including staff lifecycle processes and event management.