Group Services Coordinator at University of Auckland

Auckland, Auckland, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

17 Aug, 26

Salary

79300.0

Posted On

19 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Financial Administration, HR Administration, Event Coordination, Travel Coordination, Customer Service, Organizational Skills, Interpersonal Communication, Written Communication, Verbal Communication, Microsoft Word, Microsoft Excel, Microsoft Outlook, PeopleSoft Financials, SmartRecruiters

Industry

Higher Education

Description

Job Description Waipapa Taumata Rau | The University of Auckland The University of Auckland creates globally transformative impacts through its distinctive strengths in world-leading research, scholarship, teaching and collaborative partnerships, inspired by its unique position in Aotearoa New Zealand and the Asia-Pacific. Te Whiwhinga mahi | The opportunity We are seeking an experienced and proactive Coordinator to join the Group Services Team. You will be dedicated to delivering outstanding customer service and administrative support across the Business & Economics and Law faculties. Working as part of a collaborative professional services team, you will support academic staff, students, and colleagues across both faculties. In this role, you will: Provide executive support to Academic Heads. Manage finance and HR activities. Assist with department-specific events, functions, and the production of department publications. Coordinate academic travel, visitor arrangements, and oversee scholarships and prizes. Undertake specialist portfolios and responsibilities assigned by the Academic Operations Manager or Academic Operations Team Leader. This is a full-time (37.5 hours per week), 18-month fixed term opportunity. The salary range for this role is $63,600 - $79,300 per annum. For more information, please refer to the Position Description. He kōrero mōu | About you To succeed in this role, you will bring: 3-5 years of administration experience, ideally within a tertiary environment. A can-do attitude, immaculate attention to detail, and excellent organisational skills, with the ability to effectively manage a busy workload. Exceptional interpersonal, written, and verbal communication skills, enabling you to collaborate effectively as part of a high-performing team with an outstanding customer focus for the faculty's key stakeholders. Proficiency in Microsoft Word, Excel, and Outlook, with knowledge of University processes and systems, such as PeopleSoft Financials and SmartRecruiters, being a real advantage. Ngā āhuatanga kei a mātou | What we offer The University is committed to supporting your career with: Excellent campus facilities 5 weeks annual leave Up to 6.75% company superannuation scheme In addition, we also offer career development programmes, discounted car parking, a generous parental leave allowance, childcare, and several discounts on internal and external services. For more information, please visit Staff Benefits. Me pēhea te tuku tono | How to apply Applications must be submitted online, by the closing date of 01 June 2026 to be considered. Please include your cover letter and/or CV highlighting how you can meet the skills and experiences detailed above. Please reach out to Marie-Claire Taylor via [email protected] for a confidential conversation. Please note we are happy to answer your questions, but we do not accept applications by email. #LI-DNI Additional Information Equity The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment. For further information on services for Māori, Pacific, women, LGBTQIATakatāpuiMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz Campus: Auckland City Campus Position Number: 60017084 UoA Department Name: Group Services

Responsibilities

Provide executive support to Academic Heads and manage finance and HR activities for the Business & Economics and Law faculties. Coordinate academic travel, visitor arrangements, scholarships, and department-specific events.