Group Services Coordinator at University of Auckland

Auckland, Auckland, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

09 Mar, 26

Salary

69600.0

Posted On

09 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organisational Skills, Proactive Approach, Customer Service, Communication Skills, Attention to Detail, Microsoft Suite Proficiency, HR Processes, Event Coordination, Diary Management, Document Production, Meeting Arrangements, Research Support, Teaching Support, Finance Management, Travel Coordination, Stakeholder Engagement

Industry

Higher Education

Description

Company Description Waipapa Taumata Rau | The University of Auckland The University of Auckland is New Zealand’s leading University. With over 6000 academic and professional staff supporting over 46,000 students, we are one of NZ’s largest employers. Job Description Te Whiwhinga mahi | The opportunity Are you an organised, proactive administrator looking to make a difference in a dynamic environment? We are seeking a Group Services Coordinator to provide high-level administrative support to academic heads, staff, and students across the Faculty of Medical and Health Sciences. Key Responsibilities: You will manage a portfolio that includes: Providing executive administrative support, including diary management, document production, and meeting arrangements. Supporting research, teaching, and external engagement activities. Assisting with HR processes such as recruitment, onboarding, performance reviews, and promotions. Coordinating school/department meetings, seminars, workshops, and events. Managing purchasing, receipting, and reconciliations in line with finance policy. Organising business travel and visitor itineraries. Maintaining efficient electronic filing and archiving systems. Contributing to operational and strategic improvement initiatives. Demonstrating excellent customer service and upholding University Service Standards. The role is permanent, 0.6 FTE (24 hours per week). The salary range is $55,300 - $69,600 per annum, depending on experience and qualifications. For more detailed information, please refer to the position description He kōrero mōu | About you To be successful in this role, you will bring: A tertiary qualification or relevant experience (essential); a Bachelor’s degree is preferred. Experience in an administrative role within a large, complex environment (essential); previous experience in a tertiary setting is preferred. Strong computer literacy, including proficiency with the Microsoft suite; experience with University enterprise systems is an advantage. Excellent communication and organisational skills, with the ability to manage multiple priorities. A proactive, solutions-focused approach and attention to detail. Commitment to equity, diversity, and the principles of Te Tiriti o Waitangi. Ability to work collaboratively and build effective relationships with a wide range of stakeholders. Ngā āhuatanga kei a mātou | What we offer The University of Auckland is New Zealand's leading University and maintains significant computational, laboratory, and analytic facilities. Auckland is frequently rated as one of the world's most liveable cities. The University is committed to providing an excellent working environment through the following: Flexible employment practices (including working from home and flexible hours) Up to 6.75% company superannuation scheme A competitive salary with five weeks' annual leave In addition, we also offer career development programs, discounted car parking, a generous parental leave allowance, childcare, and other discounts on internal and external services. For more information, please visit Staff Benefits. Me pēhea te tuku tono | How to apply Applications must be submitted online, by the closing date of 14 December 2025 to be considered. Please include your cover letter and your CV highlighting how you can meet the skills and experiences detailed above. Please reach out to Naomi Twigden via [email protected] for a confidential conversation. Please note we are happy to answer your questions but we do not accept applications by email. Additional Information To be considered for this role, you must be eligible to work in New Zealand or hold a valid New Zealand work visa. The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive and equitable environment. For further information on services for Māori, Pacific, women, LGBTQITakatāpui+, people with disabilities, parenting support, flexible work and other equity issues go to www.equity.auckland.ac.nz. Equity The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment. For further information on services for Māori, Pacific, women, LGBTQIATakatāpuiMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz

Responsibilities

The Group Services Coordinator will provide high-level administrative support to academic heads, staff, and students, managing tasks such as diary management, document production, and meeting arrangements. Additionally, the role involves supporting research, teaching, and external engagement activities, as well as assisting with HR processes and event coordination.