Group Services Coordinator at University of Auckland

Auckland, Auckland, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

01 Oct, 26

Salary

79300.0

Posted On

03 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, HR Processes, Onboarding, Purchasing, Event Coordination, Diary Management, Stakeholder Management, Microsoft Outlook, Microsoft Teams, Microsoft SharePoint, Microsoft OneNote, Microsoft Excel, Microsoft Word, Interpersonal Communication, Written Communication, Multitasking

Industry

Higher Education

Description

Job Description Waipapa Taumata Rau | The University of Auckland The University of Auckland creates globally transformative impacts through its distinctive strengths in world-leading research, scholarship, teaching and collaborative partnerships, inspired by its unique position in Aotearoa New Zealand and the Asia-Pacific. Te Whiwhinga mahi | The opportunity Te Pūtahi Mātauranga, the Faculty of Arts and Education, is seeking an experienced and proactive Group Services Coordinator to join our cohesive, high-performing team. This role will support the School of Social Sciences’ operations, and also provide support to Te Wānanga o Waipapa – School of Māori Studies and Pacific Studies, as required. As the Group Services Coordinator, you will provide administrative support to disciplines and schools across contracts and HR processes, onboarding of new staff and doctoral students, purchasing, internal events, and advice on University policies and procedures. Key responsibilities also include: coordinating recruitment processes and onboarding for new staff and doctoral students; managing purchasing, including Purchase Orders and PCard transactions; booking travel for the Head of School; acting as a key point of contact for School disciplines and liaising with a range of internal and external stakeholders; supporting the organisation and delivery of internal events; and keeping up to date with, and providing advice on, University policies, procedures, and guidelines. This position provides executive administrative support to the Head of School and requires a high level of integrity, discretion, and absolute confidentiality. Duties include diary management and coordination of meetings, with success in the role requiring excellent verbal, written, and interpersonal communication skills. This is a full-time (37.5 hours per week), permanent opportunity. The salary range for this role is $63,600 - $79,300 per annum, dependent on skills and experience. For more information, please refer to the Position Description. He kōrero mōu | About you Our ideal candidate will: be tertiary qualified or have proven relevant experience (ideally within a tertiary environment); demonstrate integrity and discretion in communication and decision-making; have the ability to build positive and effective working relationships with stakeholders; have the ability to multitask, prioritise competing demands, and meet deadlines; have excellent interpersonal, written, and verbal communication skills, with the ability to work effectively across different cultures and collaboratively as part of the wider Faculty professional staff team; be proficient in Microsoft 365 applications, particularly Outlook, Teams, SharePoint, OneNote, Excel, and Word. Ngā āhuatanga kei a mātou | What we offer The University is committed to supporting your career with: Excellent campus facilities 5 weeks annual leave Up to 6.75% company superannuation scheme In addition, we also offer career development programmes, discounted car parking, a generous parental leave allowance, childcare, and several discounts on internal and external services. For more information, please visit Staff Benefits. Me pēhea te tuku tono | How to apply Applications must be submitted online, by the closing date of 12 July 2026 to be considered. Please submit your CV and cover letter as a single document, outlining how your skills and experience meet the requirements above. Please direct enquiries to Joanna Burnett via [email protected]. Please note we are happy to answer your questions, but we do not accept applications by email. #LI-DNI Additional Information Equity The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment. For further information on services for Māori, Pacific, women, LGBTQIATakatāpuiMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz Campus: Auckland City Campus Position Number: 60019005 UoA Department Name: Group Services

Responsibilities

Provide comprehensive administrative and executive support to the Head of School and various disciplines within the Faculty of Arts and Education. Key duties include managing recruitment, onboarding, purchasing, travel bookings, and coordinating internal events.