Groups & Events Planning Executive at Tru by Hilton

Athens, Attica, Greece -

Full Time

Start Date

Immediate

Expiry Date

28 Jun, 26

Salary

0.0

Posted On

30 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Planning, Group Bookings, Client Relationship Management, Logistical Coordination, Operational Details, BEO Preparation, Event Documentation, Pre-Event Meetings, Billing Accuracy, Invoicing, On-site Coordination, Organizational Skills, Multitasking, Communication Skills, Interpersonal Skills, Microsoft Office

Industry

Hospitality

Description

Be part of the newest luxury hotel, Conrad Athens The Ilisian. Located within The Ilisian - the new multidimensional city destination of Athens, this new luxury hotel marks a new chapter in Athenian hospitality offering an unparalleled experience in the city's vibrant cultural and historical center. As a Groups and Events Planning Executive, you will be responsible for coordinating and planning all aspect of Group bookings and events, from Contract handover to event completion as per Brand standards. This includes close collaboration with clients, internal departments, and vendors to ensure seamless planning and a memorable guest experience. The Groups & Events Planning Executive reports to the Group & Events Planning Supervisor and the Director of Group and Events. Responsibilities Achieve and exceed departmental targets and revenue goals for groups and events business, as agreed with Director of Groups & Events. Serve as the main point of contact for clients from contract handover to post-event follow-up. Coordinate all logistical and operational details of group and event stay Prepare and distribute event documentation (BEOs, group resumes), as per brand standards Collaborate with hotel operational departments to ensure successful event execution. Conduct detailed pre-event planning meetings with clients and internal departments. Ensure accurate billing, invoicing, and post-event follow-up with clients. Handle on-site event coordination when needed, addressing client needs in real-time. Bachelor’s degree in hospitality management, business, or a related field. Minimum of 2 years’ experience in a similar role within the hospitality industry. Exceptional organizational and multitasking skills, with a keen eye for detail. Strong communication and interpersonal skills, with the ability to build relationships with clients and colleagues alike. Proficiency in Microsoft Office and hotel management software; knowledge of Delphi, OnQ and Opera is a plus. Strong communication and interpersonal skills in Greek and English; additional languages are a plus. At Conrad Athens The Ilisian, you’ll be part of a world-renowned luxury brand where creativity, collaboration, and the pursuit of excellence are celebrated. We are committed to nurturing our Team Members’ professional growth and well-being (offering a unique opportunity to contribute to the legacy of a landmark property in the vibrant city of Athens). The Company offers a competitive remuneration package, private medical insurance, and career development opportunities in a dynamically growing business environment.

Responsibilities

The Executive is responsible for coordinating and planning all aspects of Group bookings and events, from contract handover through completion, ensuring adherence to Brand standards. This involves serving as the main client contact, coordinating logistics, preparing documentation like BEOs, and collaborating with internal departments for successful execution.