Guest Administrative Assistant at Williams Racing

Grove, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

05 Feb, 26

Salary

0.0

Posted On

07 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Friendly, Good Communication, Multi-tasking, Attentive, Customer Support, PA Experience, Reception Experience

Industry

Spectator Sports

Description

Job Description We are currently seeking a Guest Administrative Assistant. This role is at the heart of Williams Racing and is a key role to ensure the smooth running of Williams Racing HQ. This position will deliver a consistently high standard of welcome for all our guests across the business. As our Guest Administrative Assistant, you will: · Take and direct calls Manage the ‘personnel’ and ‘charity’ inboxes for the business, directing requests as appropriate · Complete administrative tasks like filing and delivering/accepting mail. Use the franking machine to process any outgoing business mail. · Clean, organise and maintain the reception areas across our Main Reception including reading literature. · Keep basic office supplies stocked. · Working with Facilities to sign in visitors working with our Envoy Guest Management system Work closely with Security on all incoming guests. · Set up meeting facilities. Work with our contract caterers with Hospitality orders for meetings on site. · Represent the business with a positive attitude and professional appearance · Maintain confidentiality and handle sensitive information with discretion · Support with internal staff engagement activities from time to time · Disseminate and answer all correspondence (mail, phone and email) relating to Charity and Fan requests and run the online fan competition A lot or regular tasks for other departments. Eg. Assist OH & S with safety shoes and glasses for staff and guests, send out Baby boxes and new starter boxes for HR, send out Envoy invites for suppliers. There are a lot of Adhoc tasks like this we do regularly for other departments but are not considered art of the regular job description as it stands. Core Competencies Required: Friendly Good Communication both written and verbal. Able to multi-task. Attentive Previous Customer Support, PA or Reception experience required This role is a full-time office-based role at our HQ in Grove, Oxfordshire. Additional Information #LI-JR1 Atlassian Williams Racing is an equal opportunity employer that values diversity and inclusion. We are happy to discuss reasonable job adjustments.

Responsibilities

The Guest Administrative Assistant will ensure a high standard of welcome for all guests and manage various administrative tasks. This includes handling calls, managing inboxes, maintaining reception areas, and supporting internal staff engagement activities.