Guest Services Coordinator at Dallas Symphony Association Inc

Dallas, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

29 Jul, 26

Salary

0.0

Posted On

30 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer service, Box office operations, Communication, Inventory management, Suggestive selling, Data entry, Problem solving, Microsoft Office Suite, Tessitura, Coordination, Attention to detail, Time management

Industry

Performing Arts

Description

Description The Guest Services Center (GSC) Coordinator is responsible for ensuring the efficient operation of the Guest Services Center, which includes assisting part-time ticket representatives in the absence of a manager. This role is key to maintaining a high level of customer service for all DSO constituents by managing communication channels such as phone, customer service email, walk-up counter sales, and supporting off-site location coordination. The GSC Coordinator is expected to be flexible with their schedule, working weekends as necessary to support concert events and other activities, with hours varying based on event schedules. The position also involves responding to voicemail messages received during non-business hours. Additionally, the GSC Coordinator manages daily ticket printing, mailing, and brochure request fulfillment, and is responsible for maintaining inventory of all ticket-related materials, including ticket stock, will call envelopes, and gift cards. This position also requires maintaining a clean, organized, and efficient workspace in both the department office and storage areas. The GSC Coordinator plays an important role in reporting, following up on, and presenting issues that impact patron service, with a particular focus on website feedback, and collaborates closely with GSC Management and IT to resolve any issues. Duties: Coordinate the efficient operation of phone, email, and counter transactions. Collaborate closely with the Guest Services Manager to ensure timely and accurate processing of all ticket orders and customer interactions. Process ticket orders, provide recommendations through suggestive selling, respond to patron inquiries, and deliver exceptional customer service across all platforms as needed. Serve as a concierge by assisting patrons with directions and information about events within the Arts District. Support seasonal outbound call campaigns and other special projects as assigned. Manage four dedicated customer service inboxes, ensuring all patron inquiries receive a same-day response. Support the Guest Services Manager on concert event days. Maintain inventory and organization of all ticketing-related printed materials, including ticket stock, will-call envelopes, gift cards, and other supplies. Regularly monitor inventory levels and communicate supply needs to GSC Management to ensure continuous availability. Support the upkeep of a clean, organized, and efficient workspace within the department office and storage areas. Coordinate and follow-up with IT on issues affecting department efficiency and patron service. Other duties assigned by Guest Services Management. Requirements High School Diploma required 1 year of Box office or Guest Services experience required Customer Service experience Superior coordination and business process skills Ability to remain calm under pressure with solid decision-making skills Experience with Microsoft Office Suite and Tessitura a plus Must be available to work nights and weekends Core Values in Action Integrity: Exercises sound judgment, accuracy, and professionalism in all communications and media interactions. Creativity: Brings storytelling ideas to life in ways that engage audiences and elevate the DSO’s brand. Connection: Builds meaningful relationships with media, internal teams, artists, and the community to strengthen the DSO’s visibility and impact. The Dallas Symphony Orchestra offers a competitive benefits package, free onsite parking, and access to complimentary concert tickets when available. Equal Employment Opportunity The Dallas Symphony Association is an equal opportunity employer and is committed to creating a diverse, equitable, and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Responsibilities

The Guest Services Coordinator manages daily operations of the Guest Services Center, including ticket processing, inventory maintenance, and customer inquiries. They also collaborate with management and IT to resolve service issues and support concert event logistics.