Guest Transport Administrator at Etihad Airways Australia

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates -

Full Time

Start Date

Immediate

Expiry Date

14 Oct, 26

Salary

0.0

Posted On

16 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Vendor Administration, Invoice Processing, Financial Control, Operational Administration, Compliance, Governance, Reporting, Stakeholder Coordination, Process Improvement, Logistics Operations, Budget Monitoring, Data Analysis

Industry

Airlines and Aviation

Description

Job Description Synopsis To support Guest Transportation operations by managing vendor administration, invoice processing, and operational documentation, ensuring accurate financial control, compliance, and efficient coordination across multiple service providers. The role ensures administrative discipline and process integrity, enabling smooth execution of transportation services and supporting both operational and financial performance. Accountabilities Vendor Administration: Maintain vendor records, contracts, documentation, and compliance tracking across multiple service providers Invoice Management: Verify, reconcile, and process vendor invoices against system data (trips, bookings, cost codes), ensuring accuracy and timely submission Financial Control Support: Track transportation costs, support budget monitoring, and flag discrepancies or variances Operational Administration: Maintain booking records, reports, and documentation to support daily operations and audits Compliance & Governance: Ensure adherence to internal policies, contractual terms, and audit requirements Reporting: Prepare regular reports (invoices, trips, vendor performance data) to support operational and financial visibility Liase with key internal & external customers for regular reviews and relationship management. Stakeholder Coordination: Liaise with vendors, finance, and internal teams to resolve invoice queries, discrepancies, and documentation gaps Reporting & Insights: Produce and analyze operational reports to enable data-driven decisions and performance improvements Process Improvement: Identify and support improvements in administrative workflows, systems, and reporting accuracy Qualifications Education & Experience Bachelor’s degree 2–5 years of experience in administration, finance support, or operations support Experience in invoice processing, vendor coordination, or logistics/transport operations preferred Additional Information Etihad Airways is more than the UAE’s national airline - we’re shaping the future of global aviation. From our hub in Abu Dhabi, we connect people across continents and cultures, while driving our “Journey 2030” ambition to double our fleet, expand our network and grow our people for a new era of excellence. Join us and become part of a vision where the world is your workplace and extraordinary experiences take flight. To learn more visit www.etihad.com Recruitment Fraud Alert Beware of fraudulent job offers from individuals or organizations claiming to represent the Etihad group. We will never ask for personal information, bank details, or payment during the recruitment process. Interviews are conducted face-to-face or via video/telephone before any formal offer. If you are asked for money, please treat it as fraudulent. Division: Operations & Guest Experience

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Responsibilities

Manage vendor administration, invoice processing, and operational documentation to ensure financial control and compliance for guest transportation. Coordinate with internal and external stakeholders to resolve discrepancies and improve administrative workflows.