HDR Officer, School of Engineering at RMIT University

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

17 Aug, 26

Salary

0.0

Posted On

19 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

HDR Support, Event Management, Pastoral Care, Administrative Support, Logistical Support, Data Collation, Reporting, Policy Interpretation, Stakeholder Communication, Project Monitoring, Time Management, Confidentiality

Industry

Education Management

Description

Overview: Full-time, Fixed Term position until December 2026 Salary HEW 6 + 17% Superannuation + Flexible working arrangements Based at the Melbourne CBD campus, and hybrid ways of working About You This role will provide hands-on HDR support to the School of Engineering, managing school specific activities such as the Biannual Research Day event and milestone conferences. It will also provide pastoral care to the PhD and Master’s by Research in the School, ensuring a structured and comfortable environment for the students. This role will sit in the City campus with other support staff in the School of Engineering and be ready to provide close support to the needs of the School, which is the largest in the University. The incumbent will work closely with the Associate Dean (HDR) and Senior Manager School Operations to ensure the diverse needs of the School are met, including new events or other ad hoc HDR student requirements. As part of a core STEM College HDR Team, this role will also participate in the broader activities for HDR development across the College. These include activities such as the 3 Minute Thesis, Visualise your Thesis, international HDR programs, and a whole suite of other bespoke events and activities for STEM HDRs. To be successful in this position, you will have: Commitment to service excellence and persistence with outstanding issues to achieve timely resolution; Knowledge and understanding of the research environment in the higher education sector and ideally of the processes and practices in supporting higher degree research students. Demonstrated experience in providing administrative and logistical support in the organisation and delivery of a range of events and activities. Highly developed organisational skills, attention to detail and the ability to prioritise tasks. Strong interpersonal skills and the ability to communicate effectively Demonstrated ability to collate data and prepare meaningful, accurate reports by deadlines. A proven ability to manage tasks with multiple competing deadlines and to deliver quality outcomes from concept to implementation, review and evaluation, on time and on budget. Ability to interpret policies and procedures and provide accurate advice to staff and students from diverse cultures and backgrounds and demonstrated ability to maintain confidentiality and act with discretion, tact and sensitivity. Ability to develop systems to measure, evaluate and monitor progress on projects, events and initiatives, to develop reports and draft correspondence. Proven ability to work effectively, flexibly and collaboratively as a member of a team and autonomously and to show initiative. Qualification A tertiary qualification in a relevant area and/or relevant experience Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check. About the College The STEM College holds a leading position and expertise in the science, technology, engineering, mathematics and health (STEM) fields. We are uniquely positioned to influence and partner with industry, as never before. STEM College is a community of exceptional STEM researchers, teachers, inventors, designers and game-changers, supported by talented professional staff. We offer higher education programs across all STEM disciplines at the Bachelor, Master and PhD levels, and ensure our students experience an education that is work-aligned and life-changing. The College is renowned for its exemplary research in many STEM areas including advanced manufacturing and design; computing technologies; health innovation and translational medicine; nano materials and devices; and sustainable systems. Our brilliant researchers attract funding from government and industry sources. Industry is at the heart of what we do. It ensures our research has real world impact, and our students are truly work-ready. Under the leadership of DVC STEM College & Vice President, Digital Innovation, we have established new hubs of industry-connected digital innovation and endeavour and are engaging with global STEM organisations at scale. Our diversity and shared values empower our work, and we are proud of the College’s inclusive, caring culture. We offer a safe, dynamic work environment, and support every member of our community to achieve their potential. The College appointed Victoria’s first ever Dean of STEM, Diversity & Inclusion in 2020, and this role drives gender equity, diversity and inclusion strategies across the College. STEM College employs 1,000 staff who deliver onshore and offshore programs to approximately 20,000 students. We are here to positively impact the world and create the next generation of STEM leaders. www.rmit.edu.au/seh To Apply Please submit your CV and cover letter addressing your suitability for this position by clicking on the ‘Apply’ link at the top of this page. For further information about this position, please see the Position Description hyperlinked below or contact RMIT Talent Support via email talentsupport@rmit.edu.au Position Description - HDR Officer, School of Engineering Please note, if you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to RMIT's Jobs website to access the Position Description at the bottom of the page. Due to recent upgrades, position description links may not work on LinkedIn advertisements. Applications Close: 2 June 2026 11.59 pm RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community. In line with RMIT University’s commitment to a safe, respectful and inclusive environment, from 1 January 2026, the University will also consider gender-based violence (GBV) risk factors as part of our recruitment processes. All applicants will be required to complete a gender‑based violence declaration in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence. Preferred candidates will also be required to undertake relevant pre‑employment background checks, including Working With Children Checks. Information provided will be treated confidentially and considered only for its relevance to the role and RMIT’s safety obligations. At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements, please contact Dani, via talentsupport@rmit.edu.au or visit our Careers page for more contact information - https://www.rmit.edu.au/careers. We are a Circle Back Initiative Employer – we commit to respond to every applicant. Culture Our Values inspire us, wherever we are in the world, and guide how we live and work together. Imagination. Integrity. Courage. Passion. Impact. Inclusion. What unites us is our purpose and our values; they are at the heart of who we are, what we stand for, how we make decisions and connect with each other. Our people make everything at the University possible. We encourage new approaches to work and learning, stimulating change to drive positive impact. RMIT exists to create transformative experiences for our students, getting them ready for life and work. You will be a part of a productive and collaborative team, who values working relationships and outcomes through open and inclusive planning, continuous information sharing and transparent work practices. Find out what makes RMIT a great place to work

Responsibilities

Provide administrative and pastoral support to PhD and Master's by Research students within the School of Engineering. Manage school-specific activities, including research days and milestone conferences, while collaborating with the broader STEM College HDR team.