Head Admin Store Operations at Weekday AI

Mumbai, maharashtra, India -

Full Time

Start Date

Immediate

Expiry Date

03 Jul, 26

Salary

1200000.0

Posted On

04 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Store Operations, Administrative Management, Vendor Management, Procurement, Compliance, Contract Negotiation, Retail Operations, Budgeting, Audit Reviews, Incident Management, Stakeholder Management, Operational Efficiency, Documentation, Project Coordination, Problem Solving

Industry

technology;Information and Internet

Description

This role is for one of the Weekday's clients Salary range: Rs 1100000 - Rs 1200000 (ie INR 11-12 LPA) Min Experience: 8 years Location: Mumbai JobType: full-time We are seeking an experienced professional to lead store operations and administrative management across multiple retail locations. This role is responsible for ensuring seamless coordination of store requirements, vendor management, procurement, compliance, and overall operational efficiency. You will play a key role in standardizing processes, maintaining high service standards, and supporting store teams through structured administration and governance. The position requires a proactive, detail-oriented individual who can manage multiple stakeholders while driving consistency and operational excellence across locations. Key Responsibilities Oversee end-to-end store administration and operational processes, ensuring smooth functioning across all locations. Plan and consolidate store requirements periodically, coordinating with store teams to assess needs and ensure timely fulfillment. Identify, onboard, and manage vendors for annual maintenance contracts (AMC), procurement, and service requirements across geographies. Lead vendor negotiations within defined frameworks, ensuring cost efficiency, quality standards, and timely service delivery. Manage AMC processes, including periodic audits and adherence to defined standard operating procedures. Monitor renewal of contracts, licenses, and statutory compliances, ensuring alignment with applicable regulations. Supervise invoice management processes, including verification, documentation, and system updates for store-level procurements. Coordinate procurement for new store launches, events, and operational requirements, ensuring readiness and availability of necessary resources. Support store teams in resolving administrative and operational challenges through effective coordination and follow-ups. Oversee store security-related processes, including incident management, audit reviews, and coordination with authorities when required. Drive continuous improvement in administrative processes to enhance efficiency, reduce risks, and maintain compliance standards. What Makes You a Great Fit 8–10 years of experience in store operations and administration within retail or allied sectors. Strong expertise in procurement, vendor management, and contract negotiations. In-depth understanding of retail operations, store maintenance, and compliance frameworks. Excellent organizational and multitasking abilities with strong attention to detail. Proven ability to manage cross-functional coordination and handle operations across multiple locations. Strong problem-solving skills with a proactive and ownership-driven mindset. Proficiency in managing documentation, invoices, and operational systems. Effective communication and stakeholder management skills, with the ability to operate in a fast-paced environment.

Responsibilities

The role involves overseeing end-to-end store administration, including vendor management, procurement, and ensuring operational compliance across multiple retail locations. You will be responsible for standardizing processes, managing service contracts, and supporting store teams to maintain high operational standards.