Head, Administration & Finance – (ARAA, POOLED SERVICES, RESIDENT REPS, PPD at Deloitte

Lomé, Maritime Region, Togo -

Full Time

Start Date

Immediate

Expiry Date

07 Jul, 26

Salary

0.0

Posted On

08 Apr, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Financial management, Budgeting, Human resources management, Procurement, Administrative support, Logistics coordination, Staff supervision, Internal controls, Reporting, Project management, Stakeholder management, Policy implementation, Strategic planning, Data analysis, Communication, Conflict resolution

Industry

Business Consulting and Services

Description

Company Description The Economic Community of West African States (ECOWAS) is a 12-member regional group mandated to promote economic integration, social cohesion, and political stability across West Africa. As a premier Intergovernmental Organization (IGO), ECOWAS operates through a robust institutional framework, led by the Commission and the Community Parliament, to harmonize policies, foster a "borderless" region, and uphold democratic governance for over 400 million citizens. Job Description Under the supervision of the Director, ARAA, the incumbent shall be responsible for planning, co-coordinating, and implementing and providing Administration, Human Resources and Finance support services for the ECOWAS Agencies and Offices based in Lomé, Togo. ROLE AND RESPONSIBILITIES Ensure the planning, coordination, and control of the activities of the Pooled Services. Be responsible for staff organization and discipline including attendance, leave roster, writing schedule of duties, recruitment of auxiliary staff (interview and drafting of appointment letters, transport control and filing system). Be responsible for the organization of the postage and postal services of the organization. Assist in the preparation of the budget of the ECOWAS Agencies and Offices covered. Ensure smooth operation of the ongoing administrative functions including work environment, space, equipment, and information retrieval system. Assist in identifying the operational needs and develop and support the implementation of the supported Agencies and Offices’ Annual Procurement Plan. Provide input into the supported Agencies and Offices’ budget/work programme and monitor Pooled Services’ budget and programme of work. Monitoring payments to vendors and individual contractors for services rendered. Coordinate shipment/freights, customs clearances, and the preparation of all related documentation. Supervise other Administration, Finance, and human resources staff. Provide information to staff regarding office administration procedures, processes and practices. Ensure the implementation of all the initiatives that will enable a rational management of the material, human resources (logistics and procedures); Ensure the preparation of objective, accurate, coherent reports in conformity with ECOWAS Rules and Regulations. Ensure the efficient reporting of actions implemented and results to the Heads of the Agencies and Offices covered and to the Directors of Administration and Finance at the ECOWAS Commission. Ensure internal and external visibility of the actions and results of the Supported Agencies and Offices. Ensure coherence of the actions and activities implemented with specific objectives of the Supported Agencies and Offices and the general objectives of the Institution. Define the main orientations of controls and indicators to be put in place, as well as the framework for reporting to the General Management. Advise the Directors of Administration and Finance on issues regarding staff suitability for appointments, welfare and discipline and other type of staff movements, management of staff relations, trends, and developments in the areas of material, financial and human resources. Execute any other duty as might be assigned by the supervisor. Qualifications Master’s degree (or equivalent) in Administration, Finance, Business Administration, Management or in a similar discipline from a recognized University. 10 years of professional experience in managing finance and budget operations, general administration, and procurement, in an international or multinational organization including 5 years at a supervisory level. Knowledge of ECOWAS financial regulations and procedures and an ability to apply them. Demonstrated ability to provide technical advice on a broad range of administrative, financial and accountancy areas. Demonstrated knowledge in network development to support financial data. Demonstrated skill in service orientation and delivery. Demonstrated experience and skill in the use of modern finance/accounting tools (IPSAS, SAP, ATLAS) would be an advantage. ECOWAS KEY COMPETENCIES Ability to lead in assigned programmes and projects by providing the necessary managerial and operational expertise required for the fulfilment of the organization’s mandate. Ability to lead by example and organize teamwork to encourage cooperation to achieve targeted results, champion and build momentum for change and to bring about employee engagement. Develop and implement internal controls for the pilot program to manage potential barriers to implementation. Ability to respect the chain of commands in an appropriate manner. Excellent self-management skills, demonstrating ethics and integrity, confidentiality and displaying due regards for internal controls of rules, delegations and transparency. Ability to bring together complementary skills/expertise, assess individual contributions and recognize/address accomplishments and shortcomings in a manner that brings continued success to the organization. Knowledge of program management at the level usually acquired from a certification in program management. Ability to research benchmarks and trends to bring about the best recommendations for the development and improvement of programs/projects that will best serve the community/organization. Well-developed networking and interpersonal skills to seek feedback, information and data from a network of professionals from multiple countries/sectors/organizations and to identify and prioritize the most critical community requirements. Ability to manage and coordinate client management initiatives and make recommendations. Ability to develop and implement best practices in client services. Ability to develop and implement stakeholder management plans, programs and initiatives to obtain buy-in on new initiatives, to better understand dissenting views, to obtain resources and to increase perceptions of success. Ability to be diplomatic, tactful, and respectful of other people from varied backgrounds, understanding diverse cultural views especially within West Africa with the ability to convert diversity into opportunities to improve program/operational outcomes. Ability to create a diverse and inclusive interactive environment that benefits from diverse strengths bringing together innovative practices. Ability to remain objective in managing conflict regardless of cultural differences /positions, gender differences, and encourage other staff to overcome cultural and gender bias and differences. Ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Ability to serve the interest of culturally diverse multinational teams/organizations/communities and people with disabilities without prejudice and bias. Understanding of the ECOWAS organizational structure, associated dynamics and expectations as required to collaborate, participate, contribute and lead effectively. Knowledge of the ECOWAS mandate, strategic plan/priorities as well as the economic, political, and social situation and trends in member states, as pertains to own scope of work. Knowledge of ECOWAS best practices, program management approaches and research techniques to lead and/or contribute to the development or assessment of programs, projects, or initiatives. Knowledge of the ECOWAS rules and procedures in order to appropriately interpret and apply directive text, provide technical advice, coach others and assess performance. Ability to analyze a situation by using indicators to assess the costs, benefits, risks, and chances for success, in making decisions. Ability to pull together information from different sources to identify the cause of problems, consequences of alternative causes of action, potential obstacles and ways to avoid the problem in the future. Ability to break down very complex situations/information into simple terms to explain recommendations and conclusions aimed at solving problems or improving operations/programs/projects. Ability to develop new insights into situations, apply innovative solutions to problems and to design new methods of addressing issues or disconnects where established methods and procedures are inapplicable or no longer effective. Ability to communicate with impact, clearly and concisely in a succinct and organized manner conveying credibility & confidence when making presentations, setting expectations and explaining complex issues. Ability to listen intently and correctly interpret messages from others and respond appropriately. Accomplished technical writing and editing skills. Exhibit active listening skills to encourage stronger communication amongst team members, to show care and make them feel valued and to drive employee engagement in all institutions and agencies. Ability to give constructive feedback, provide recognition, address shortcomings, and motivate direct reports to work at peak performance. Proficiency in information communication technologies (ICT). Fluency in oral and written expressions in one of the ECOWAS official languages of the Community (English, French & Portuguese). Knowledge of an additional one will be an added advantage. Organizational and project/program management skills with significant experience identifying timelines, targets, costs and resources necessary to deliver on operational/program/project outputs in line with result-based management approach. Ability to set effective goals and targets for self, others, and the work unit and adjusting work or project priorities in response to changing circumstances. Ability to use participatory approach in project planning and identify gaps affecting the achievement of program/project expectations and to design and implement intervention plans required to build the desired task. Ability to implement rigorous monitoring and evaluation practices and to set in place regular reporting schedules relevant to key outputs. Ability to plan, organize, control resources, and to comply with policies, procedures, and protocols to achieve specific goals. Additional Information AGE LIMIT: Below 45 years old. Assessment method: Assessment of qualified candidates will include a written exercise and a competency-based interview. ECOWAS Work Environment: ECOWAS provides a work environment that reflects the values of gender equality, diversity, integrity and a healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore, we encourage women to apply for positions that suit their competencies. Individuals from minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are also highly encouraged to apply. Diversity, Equity and Inclusion is at the heart of ECOWAS's workforce. Disclaimer: Selection and appointment will be subject to background and reference checks and other administrative requirements. ECOWAS does not charge for any application, processing, training, interviewing, testing in connection with application or recruitment processes and does not concern itself with information on applicants' bank accounts. The required documents for registration include: Curriculum Vitae Cover letter Application form Failure to comply with any of these requirements will result in the cancellation of the application.

Responsibilities

The incumbent is responsible for planning, coordinating, and implementing administrative, human resources, and financial support services for ECOWAS agencies in Lomé. This includes managing pooled services, overseeing staff, preparing budgets, and ensuring compliance with organizational rules and regulations.