OVERVIEW

The Head Administration position is a vital role within our organization, responsible for overseeing the administrative functions that support our operations. This role requires a detail-oriented individual with strong organizational skills and a commitment to providing excellent customer service. The ideal candidate will possess a blend of administrative experience, proficiency in various software applications, and the ability to manage multiple tasks efficiently.

EXPERIENCE

• Proven experience in an administrative role, preferably within a medical or dental office setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Familiarity with QuickBooks for bookkeeping and financial management is highly desirable.
• Strong computer skills with the ability to learn new software quickly.
• Excellent organizational skills with attention to detail in all tasks performed.
• Previous experience in customer support or service roles is beneficial.
• Ability to manage multiple priorities while maintaining a high level of accuracy in work output. We invite qualified candidates who are eager to contribute to our team and help streamline our administrative functions to apply for this exciting opportunity as Head Administration.
  Job Type: Full-time
  Pay: From $21.00 per hour
  Expected hours: 40 per week
  Work Location: In perso

• Manage daily office operations, ensuring a smooth workflow and efficient processes.
• Oversee data entry tasks for various piano moves and maintain accurate records in QuickBooks and other relevant software.
• Provide clerical support, including filing, typing, and proofreading documents.
• Handle customer service inquiries, offering support and assistance to clients as needed.
• Operate multi-line phone systems with professionalism and effective phone etiquette.
• Coordinate front desk activities like plotting the route for the crew, sending the start time for team in the group chat and co-ordinating with crew when they are on the way.
• Maintain organized filing systems for easy retrieval of information.
• Assist with bookkeeping tasks as required, ensuring financial records are up-to-date.
• Collaborate with team members to improve administrative processes and enhance overall efficiency.