Job Identification (Reference Number): 14526
Position Title: Head, Financial and Administrative Compliance Unit
Duty Station City: Geneva
Grade: P-4
Contract Type: Fixed-term (1 year with possibility of extension)
Recruiting Type: Professional
Vacancy Type: Vacancy Notice
Initial duration: 1 year with possibility of extension
Closing date: 08 May 2025

EDUCATION:

• Master’s degree in Business Administration, Finance, Accounting, or a related field from an accredited academic institution with seven years of relevant professional experience; or,
• Bachelor’s degree from the above fields with nine years of relevant professional experience.
• Professional accounting certification by an internationally recognized professional accountancy body is an advantage.
  Accredited Universities are those listed in the UNESCO World Higher Education Database.

EXPERIENCE:

• A minimum of seven years of progressively evolving leadership experience in financial and administrative compliance monitoring and evaluation within an international, decentralized, and/or multinational environment.
• Experience in managing a team.
• Experience with analytical tools and new reporting platforms is considered an asset. Possesses excellent knowledge and experience with budgeting, financial, and reporting systems.
• Experience using large Enterprise Resource Planning (ERP) solutions is required, with the ability to navigate complex financial systems to control, manage and analyse data effectively. Familiarity with ERP platforms in financial and administrative operations is critical to ensuring seamless integration, accuracy, and compliance in transaction processing and reporting.
• A solid understanding of International Public Sector Accounting Standards (IPSAS) or International Financial Reporting Standards (IFRS).
• Progressive experience in field operations of similar-sized international organizations to IOM is an advantage.
• Demonstrated ability to prepare clear, concise, and comprehensive management reports.
• Experience working within international institutions, such as IOM or other United Nations organizations.

SKILLS:

• Proficiency in MS Office applications and strong computer literacy skills are essential;
• Knowledge of International Public Sector Accounting Standards (IPSAS) is an asset;
• Familiarity with IOM/UN accounting systems, software, and procedures, as well as regulations, policies, and procedures, is highly desirable;
• Skilled in operating a complex financial monitoring framework, including policies and procedures tailored to operational needs;
• Demonstrated understanding of a decentralized operating model and its complexities. Ability to innovate and design policies, structures, and systems that improve the efficiency and effectiveness of financial and administrative functions;
• Features good communication, exceptional people management, and strong interpersonal skills;
• Proficient in English with excellent writing skills;
• Knowledge of IOM and/or UN financial regulations, policies, procedures, and practices is desired; and,
• Demonstrated ability to innovate and manage through transitions.

• Develop, enhance, and monitor financial and administrative compliance tools tailored to IOM’s field and project-based operating structure. Adopt a multi-functional approach that integrates inputs from various operational levels, emphasizing the needs and challenges faced by field operations.
• Act as DFAM focal point on issues relating to capacity building and knowledge management initiatives in the area of financial and administrative management.
• Track and analyse open recommendations issued by oversight bodies, auditors, and other bodies relevant to financial and administrative compliance in order to facilitate timely implementation and reporting on actions taken by IOM.
• In close collaboration with the Finance and Accounting Division, the Treasury Division, and the Budget Division, facilitate comprehensive monitoring and reporting on financial risks across the organization. This includes assessing project financial risks, identifying potential vulnerabilities, and providing related guidance and advice to strengthen financial risk management practices
• Facilitate consistent dialogue with regional and HQ finance teams to ensure uniformity in compliance practices. Establish a structured process for collecting feedback from ROs and field offices to identify deficiencies, trends, and root causes. Use this information to inform ongoing improvements to compliance frameworks and tools and to report to management.
• Lead dedicated teams and initiatives aimed at enhancing financial oversight and management within the organization. These efforts should align with IOM’s strategic objectives and operational needs, ensuring that financial and administrative compliance is robust and adaptable to the evolving landscape of global operations.
• Propose and support the implementation of cross-cutting changes to systems, tools, processes, and policies related to financial and administrative processes and compliance. Collaborate with the other division management to ensure that all changes to financial and administrative compliance are well identified and being controlled efficiently.
• Prepare and deliver necessary reports and presentations to senior management, governing bodies, and donors on financial and administrative compliance matters. Respond to formal and ad-hoc requests for information and analysis requests.
• Monitor and support the financial management of HQ implemented projects, including monitoring of financial health of the respective project accounts, facilitating the preparation of financial and donor reports in coordination with the HQ departments in charge of the financial management and implementation of the projects. Liaise with Project Managers, departmental Resource Management Officers, and the relevant units in HQ and Administrative Centres as required.
• Coordinate and support ad hoc external auditing of HQ-managed projects as well as multi-country audits involving HQ projects. Ensure that audit observations with impact on accounting and financial management policies and procedures are properly and timely addressed through corresponding modifications to procedures or in the system of internal controls.
• Act as payment and/or budget approver for HQ-related expenses as assigned.
• Support the establishment of financial and administrative procedures ensuring regular financial review of projects managed in Headquarters, follow up findings and facilitate resolution.
• Develop accurate and timely financial management information leveraging business intelligence tools and other reporting platforms. Prepare regular data analysis to identify opportunities for cost and efficiency savings.
• Perform any other duties as assigned.