Head of Awards, Localisation and Partnerships at Save the Children International

Berlin, , Germany -

Full Time

Start Date

Immediate

Expiry Date

15 Apr, 26

Salary

0.0

Posted On

15 Jan, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Award Management, Donor Compliance, Localisation, Partnerships, Financial Skills, Team Leadership, Capacity Building, Problem Solving, Communication, Analytical Skills, Planning, Management, Coordination, Cultural Awareness, Training, Monitoring

Industry

Non-profit Organizations

Description

The Opportunity – Head of Awards, Localisation and Partnerships Post location: Ramallah - Country Office Contract Duration and Level of Effort: 1 year ROLE PURPOSE: This role will work collaboratively with members and other departments of the oPT Country Office programme to ensure smooth management of development and humanitarian programme awards, sub awards and contracts, focusing on donor compliance and accountability. This position will also be responsible to build the capacity of staff and partner organizations. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly. SCOPE OF ROLE: Reports to: Director of Programme Operations. Staff reporting to this post: Awards Coordinator, Localisation & Partnerships Transformation Manager, and technical supervisor for the Awards Manager in Gaza. Budget Responsibilities: NA KEY AREAS OF ACCOUNTABILITY: 1.Award Management Ensure that award management systems and processes are successfully implemented across the life of an award and key controls are in place to support effective management of the funding portfolio and compliance with the donor requirements. Provide coordination to proposal development and review processes when necessary, ensuring all staff inputs happen in timely and effective manner and advise on donor compliance requirements to ensure high quality and one time proposals. Play a leading role in Award Kick-Off meetings to ensure that all award information is shared effectively with relevant staff across the field office and country office including partners. Establish required systems for regular monitoring of relevant awards across the country office and respective implementing states and facilitate regular meetings with key stakeholders to support the Program Implementation Managers to ensure that performance on individual awards is tracked effectively, risks and issues are flagged and action taken as appropriate. Monitor the amendments required on current awards; ensure this is communicated to members and donors in a timely fashion and clear completion plans are in place for revised budget and activities. Support the finance team on master budget development, cost allocation, monitoring of award budgets, phasing and forecasting, in particular ensuring alignment between the master budget and funding tracker. Co-ordinate with respective budget holders to ensure budgets are correctly phased. Regularly analyse financial issues i.e. variances and resolve by collaborating with Program teams. Exhibit strong financial skills including budget development, and monitoring of spend across award portfolio. Handle issues of concern on portfolio (sustainability, compliance etc). Coordinate the processes for donor reporting to ensure that reports are high quality, delivered on time and supported by auditable records. This includes assessing and making recommendations to improve the reconciliation process (reporting assurance mechanism) between Finance, Supply Chain, Distribution, MEAL that will ensure accountable reporting to donors. Maintain a reporting tracker, awards tracker and share regularly with stakeholders within Save the Children in oPT. Responsible and accountable for award closeout planning and processes and work with FO, CO, Regional Office and Members to ensure awards are closed out on time. Maintain effective communications with Save the Children members, providing them with timely updates on their awards and flagging potential issue promptly. Provide regular management information to the Director of Programme Operations on the performance of the country office portfolio. 2.Donor Compliance Support all functions to ensure donor requirements are understood and complied with. Ensure that all appropriate donor formats are available in-country and that key contributing staff have a clear understanding of donor requirements and expectations at the proposal, kick off, amendment, reporting, close out and audit stage of awards. Ensure potential issues and amendment requests are flagged promptly to Director of Programme Operations and follow up to ensure that this is flagged up via the relevant Save the Children member and then the donor. This may include developing business cases where donor waiver/derogation requests need to be more thoroughly articulated or negotiated with donors. Work with internal and external auditors as necessary. 3.Localisation and Partnerships Advance the localisation strategy and promote a locally led response, ensuring national partners play a central role in assessment, design, implementation, and decision-making, with capacity-sharing and equitable partnership principles embedded across all programs. Work with relevant program staff to ensure all implementing partners undergo legal vetting and capacity assessment prior to commencing work with Save the Children, are engaged with appropriate agreements and effective monitoring systems are in place so that partner delivery meets donor expectations and requirements. Work with program staff to ensure relevant donor requirements are effectively communicated and understood by implementing partners. Work with the CSG, PSEA focal person to ensure partners comply with these policies. 4.Award Management System (AMS) Ensure that all opportunities, proposals, contracts and amendments with donors are processed and approved through AMS and the system is an accurate reflection of current award status at all times. Ensure all partners and sub-award agreements are input into AMS. Ensure that all adequate attachments appear on AMS and are retained as part of the award audit trail. Regularly update and share the active and closed award detailed information with the Director of Programme Operations. 5.Staff Management and Development Build a high performing award management team to support good practice and high quality delivery of all award related processes across the Country Programme. Line manage CO AMU staff and lead the function, ensuring that all staff fulfil their responsibilities according to their job description and work plans, ensuring team members develop and deliver against clearly defined annual objectives, with oversight and technical support to the Awards team in the field/area offices. Hold regular monthly awards team meetings with Area and field office, undertaking regular quality checks, ensuring all concerns received are addressed in timely fashion and reported back to area and field office leadership, as well as he Director of Programme Operations. Actively develop and implement individual staff development plans, ensuring the growth and progress of all team members. Ensure individual and departmental work plans are developed and regularly updated. Fairly assign tasks across Awards Officers, balancing work loads and staff wellness. Establish a team culture of learning, creativity and innovation, ensuring staff remain valued, supported and motivated. Organise and deliver regular on-the-job trainings, coaching and mentoring for staff and partners. Regularly travel to feild and area offices to ensure compliance with Awards policy and proceedures and support Awards staff located outside the Country Office. In the event of a major humanitarian emergency, the post holder will be expected to work outside the normal role profile and be able to vary working hours accordingly. Ensure that all award team members are aware of and complaint with all SCI safeguarding, fraud and code of conduct policies . In order to be successful you will bring/have: QUALIFICATIONS Professional qualification relating to business, finance, accounting or international development. EXPERIENCE AND SKILLS Essential University degree (i.e. BA, BS) in International Development, Business Administration or Finance/Accounting. 8+ years proven track record of in-country award portfolio management and knowledge of major donors’ compliance requirements. Experience communicating with impact (mobilizing teams across departments) in a complex stakeholder environment. Proven team leadership in a matrix structure, or similar. Experience of supervision and capacity building in Award Management. Proven track record of supporting a senior management team. Problem solving skills to identify and lead the resolution of issues. Good attention to detail and analytical skills. Computer literate (i.e. Word, advanced Excel, Outlook, financial systems)Demonstrated commitment to locally led response and equitable partnerships, with experience supporting local organisations to lead program implementation, decision-making, and capacity-strengthening initiatives. Cultural awareness and ability to build relationships quickly with a wide variety of people. Patient, flexible, able to improvise and communicate clearly and effectively under pressure. Experience providing strategic oversight of an awards portfolio, ensuring compliance, quality delivery, and that RFT indicators and organisational standards are consistently met. Excellent planning, management and coordination skills, with the ability to organize a workload comprised of varying and changing tasks and responsibilities. Basic understanding of operational programming, including the realities of the context. Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams. Desirable Experience with Save the Children Award Management System (AMS). Demonstrable experience with NGOs in an international environment. We offer a competitive package in the context of the sector. This role is offered on the basis of national terms and conditions. Save the Children promotes a diverse and inclusive work environment, women and people with different abilities are strongly encouraged to apply. The Organisation Save the Children works in development and humanitarian contexts with children and partners to help families, communities, and governments identify and use innovations to ensure all children survive, learn and are protected. We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030: • No child dies from preventable causes before their 5th birthday • All children learn from a quality basic education and that, • Violence against children is no longer tolerated We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued. Application Information: Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/careers/apply We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse. All employees are expected to carry out their duties in accordance with our global anti-harassment policy.

Responsibilities

The Head of Awards will manage development and humanitarian programme awards, ensuring donor compliance and accountability while building the capacity of staff and partner organizations. The role includes overseeing award management systems, donor reporting, and supporting local partners in program implementation.