INCLUDE “HEAD OF FINANCE & COMPLIANCE” IN THE SUBJECT LINE.

Pavilion Theatre is seeking applications to join our team in the following senior leadership position:
Job title Head of Finance & Compliance
Reporting to Executive Director
Responsible for The financial stewardship, regulatory adherence, and operational compliance of Pavilion Theatre
Location Pavilion Theatre, Marine Road, Dún Laoghaire, Co. Dublin
Terms Full time, permanent contract

APPLICATION PROCESS

Interested candidates should submit a CV and cover letter outlining their suitability for the role by email only to hugh@paviliontheatre.ie by Tuesday 18 March at 5pm. Include “Head of Finance & Compliance” in the subject line.
Pavilion Theatre is an Equal Opportunities Employer.
No correspondence can be entered into during the process of application or selection. This job description reflects the core duties and responsibilities of the post when advertised. As the theatre develops, there will inevitably be some changes to duties and responsibilities. We expect the successful applicant will recognise this and will adopt a flexible approach to work, which may include undertaking additional training. Pavilion Theatre is a Company Limited by Guarantee and a Charity which is governed by a Board of Directors / Trustees.
Job Type: Full-time

Benefits:

• Company pension

Schedule:

• Monday to Friday

Application question(s):

• Are you a qualified accountant?
• Do you have professional financial experience in the arts/entertainment sector?

Work Location: In person
Application deadline: 21/04/2025
Reference ID: PAVHOF

JOB PURPOSE

We’re seeking an experienced leader with financial, accounting, compliance, and commercial acumen to lead and be responsible for the financial stewardship, regulatory adherence, and operational compliance of Pavilion Theatre. This senior leadership role will ensure financial sustainability, effective governance, and risk management while supporting the organisation’s artistic and strategic objectives in a positive working environment.

KEY RESPONSIBILITIES

The HFC will oversee all financial and compliance aspects of the organisation, including developing and managing the organisation’s financial strategy and planning. Liaising with auditors, funders, and regulatory bodies on financial matters, they will proactively promote a culture of safety, stability, accountability, transparency, and prudent risk management.

Financial Management

• Lead the Pavilion Theatre financial strategy/organisational budget, planning, and reporting to ensure financial sustainability.
• Prepare annual budgets, forecasts, and financial models in collaboration with senior leadership.
• Oversee financial controls and systems, accounting policies, and procedures to ensure compliance with best practices.
• Manage cash flow, reserves, and investment strategies in alignment with the organisation’s goals.
• Cooperate with the external auditors to ensure timely and accurate preparation of management accounts, financial statements, and reports for the Board.
• Oversee payroll, taxation, grant management, and funding applications.
• Co-ordination of all grant applications, in collaboration with the Executive Director and wider team.
• Develop new income opportunities and funding streams for the Theatre.
• Oversight of the finance IT system with the support of the Finance Manager and Technical Director.
• Ensure, in collaboration with team members, that financial systems work efficiently and effectively.

Compliance & Governance

• Ensure adherence to all statutory and regulatory requirements, including charity governance, financial regulations, and employment law.
• Maintain robust internal control systems to mitigate risks and ensure operational integrity.
• Oversee data protection, procurement, and contract management.
• Liaise with the Theatre’s solicitor regarding the renewal of all theatre and other licences
• Provide governance support to the Board, including financial reporting and risk assessment co-ordination of board papers and minutes of Board and sub-committee meetings.
• Manage all aspects of insurance provision for the organisation including annual renewal, and ensure sufficient cover is evidenced by all incoming parties.
• Monitor adherence to health & safety, environmental, and accessibility regulations.

HR Administration

• Act as the key liaison with external HR Advisory service (augmented).
• Support recruitment, induction, and professional development initiatives.
• Ensure effective performance management processes and systems are in place.
• Manage employee register and HR records, holiday management, TOIL and staff benefits systems.

Leadership & Team Management

• Provide strategic leadership to the Finance Manager and General Manager, ensuring their functions align with organisational priorities.
• Foster a high-performance culture with strong financial and operational accountability.
• Work collaboratively with the wider team to support financial literacy and compliance awareness across departments.

Stakeholder Engagement

• Act as the primary point of contact for financial and compliance matters with key stakeholders, including funders, auditors, and regulatory authorities.
• Create development initiatives through financial planning and grant opportunities.
• Ensure clear and effective communication of financial performance to the Board and senior management team.