Head of Real Estate and Facility Management (m/f/d) at AUTODOC SE

Berlin, , Germany -

Full Time

Start Date

Immediate

Expiry Date

13 Oct, 26

Salary

0.0

Posted On

15 Jul, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities Management, Real Estate Portfolio Management, Vendor Management, Contract Negotiation, Procurement, P&L Management, Tenant Relations, Strategic Planning, Leadership, Budgeting, SLA Management, KPI Definition, Cross-functional Collaboration, English Fluency, German Fluency, Project Delivery

Industry

technology;Information and Internet

Description

Company Description Engineered in Berlin. Driving the Future of Europe. At AUTODOC, we are proud to be a homegrown European success story. Founded in Berlin in 2008 and still headquartered in the heart of the continent today, we have evolved from a local specialist into Europe’s leading online platform for the automotive aftermarket. Our strength lies in our unique identity: we are a digital-first, e-commerce powerhouse with strong German roots and an expansive reach across 27 European countries. This continental focus allows us to blend our heritage with high-tech innovation, staying agile and closely connected to the markets we serve. Today, our team of more than 5,500 professionals from over 50 different countries is redefining mobility through cutting-edge technology. Bring your talent and expertise to a company that is building a sustainable, tech-driven future for drivers everywhere. Come join us and impact the future of AUTODOC! Job Description Why we need your expertise: Following our move to our flagship office at Am Tacheles in Berlin, AUTODOC continues to invest significantly in our real estate and facilities management. As we expand our footprint, we are overhauling our Facilities Management team to transition from traditional space maintenance to providing a first-class workplace experience. We are currently establishing a new entity to manage legal obligations and tenant relations, requiring a strategic leader to standardise our operations across Europe and ensure our physical spaces reflect our high-performance culture. As such, we are hiring a Berlin-based Head of Real Estate and Facility Management (m/f/d) to own and optimise our office and co-working space portfolio across Germany, Portugal, Moldova, Ukraine, Poland and the rest of Europe. Reporting directly to the CEO as the most senior employee in the new entity, you will lead a diverse team of up to 15-17 colleagues spread across all our locations. Your mission is to move away from "desk management" toward a comprehensive office and location strategy. You will be responsible for restructuring the team to support a desired increase in employee office attendance, establishing clear Service Level Agreements with the wider organisation and external parties, and managing the real estate budget. Additionally, you will oversee tenant management, including invoicing, legal compliance and conflict resolution for our leased spaces. You will be working towards making the office a destination where AUTODOCers choose to collaborate and celebrate. This is an exciting opportunity to build a workplace culture from the ground up, implementing standardised processes that empower our people to collaborate, have fun and do their best work. If you are a pragmatic, solution-oriented leader fluent in English and German who thrives in a fast-paced, international environment offering lots of autonomy and opportunity, then this is your chance to drive the physical transformation of a European tech leader. What you will do: In this role, your responsibilities will include: Vendor Management: Own and manage vendors, including contract negotiation and administration across facilities management, workplace services and project delivery. Procurement & Tenders: Define and lead RFPs/tenders for FM services, fit-out partners and other workplace-related vendors. Performance Frameworks: Define and manage SLAs to clear KPIs and governance frameworks to ensure exceptional service delivery, cost efficiency and value generation. Financial Optimisation: Optimise P&L, monitor, track and report developments impacting resources (time, people and money) for this crucial area. Portfolio Accountability: Oversee the global real estate portfolio, including lease terms, key dates, renewals and terminations. Cross-functional Collaboration: Work in harmonious partnership with People & Culture, Legal and Finance functions to ensure healthy, compliant and risk-mitigated agreements in a culturally reinforcing environment. Qualifications What you bring to the role: Proven Track Record: Verifiable background leading Facilities Management or Property Services across multiple international office locations. Lifecycle Management: Deep experience managing real estate lifecycles, from office selection and fit-out to relocations and closures. Tenant Relations: Experience working with (sub-)tenants, managing complaints and handling invoices. Financial Acumen: Full P&L responsibility for a significant real estate budget. Leadership Skills: Experience leading teams of similar size (15 or more people) across several different locations. Communication: Strong communication skills, with the ability to rapidly switch between interfacing with senior leaders, new joiners, client stakeholders and tenants. Language Skills: Fluency in German and English is required; a strong grasp of Russian and/or Ukrainian is highly advantageous. Additional Information What we offer: Competitive salaries based on your professional experience. Fast growing international company with stable employment. Annual vacation of 30 days and 1 additional day off on your birthday. Mental Wellbeing Program – providing you and your immediate family members with free and confidential mental and physical health support services for a wide range of personal and work-related issues. AUTODOC Corporate Discount to order parts for their own use at special discounted rates. Retail discounts of up to 75% on travel, technology, fashion and much more. Opportunities for advancement, further trainings (over 650 courses on soft and hard skills on our e-learning platform) and coaching. Free English and German language classes. Flexible working hours and hybrid work. Company pension scheme (Betriebliche Altersvorsorge mit Allianz). We celebrate diversity and are committed to building teams that represent a variety of backgrounds, perspectives and skills. All employment is decided on the basis of qualifications, merit and business need. AUTODOC does not accept unsolicited CVs from recruiters or employment agencies in response to the AUTODOC Careers page or an AUTODOC social media post. Any legal offering in this regard as well as any Terms and Conditions of recruiters or employment agencies are expressly rejected by AUTODOC. AUTODOC will not consider or agree to payment of any referral compensation or recruiter fee relating to these unsolicited CVs. AUTODOC explicitly reserves the right to hire those candidate(s) without any financial obligation to the recruiter or agency. Time Type: Full time

Responsibilities

Lead the real estate and facility management strategy across Europe to transition from basic maintenance to a first-class workplace experience. Manage the global office portfolio, oversee a diverse team, and handle vendor relations and financial optimization.