Head Office Receptionist at Nexus at Geneva

Alameda, California, United States -

Full Time

Start Date

Immediate

Expiry Date

25 Aug, 26

Salary

22.0

Posted On

27 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Phone Etiquette, Filing Systems, CRM Systems, Project Management Software, Calendar Management, MS Office, Time Management, Multi-tasking, Problem Solving, Written Communication, Verbal Communication, Administrative Support

Industry

Hospitals and Health Care

Description

AEC LIVING IS LOOKING FOR A FULL-TIME RECEPTIONIST FOR OUR HEAD OFFICE! Pay Rate- $20-22 per hour DOE The role of the Head Office Receptionist is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, key-record keeping, and coordination among departments. The ideal candidate will have prior experience as an office or assistant manager working in an office supporting employees in multiple locations. The primary job duties of a receptionist are: * Answer the phones * Keeping the filing system in order, assisting with implementation of new administration systems * Adding applicable information into the appropriate project management software and CRM systems * Project documentation support to executive team: formatting and registering internal and external documents, updating applicable task status, and logging comments and content * Maintaining and creation of complex co-related company and project calendars * Organizing and coordinating facility tours, sorting and distributing incoming and outgoing post We are currently looking for a full-time employee, working Sunday through Thursday, 9:00am-5:30pm. Minimum qualifications are: * High school diploma or equivalent * Minimum of 12 months experience (or equivalent education) * Ability to speak English clearly to elderly and hard of hearing residents * Ability to work patiently with cognitively impaired individuals Employment requirements include: * Proven experience as an Head Receptionist, Executive assistant or Administrative Assistant * Proficiency in MS Office style systems * Hands on experience with office machines (e.g. fax machines and printers) * Excellent time management skills and ability to multi-task and prioritize work * Attention to detail and problem solving skills * Excellent written and verbal communication skillsProof of eligibility to work in US * TB clearance * Current COVID vaccinations * Per state regulations, fingerprint clearance from FBI and DOJ is required before hire (we pay for it!) * Licensed driver 25+ preferred. All positions eligible for: * Paid Time Off * medical insurance * dental insurance * vision insurance * critical illness * accidental injury * identity theft protection * pre-paid legal services AEC Living is a group of independently operated senior living communities, a home care agency, a medicare-approved rehabilitation agency, and durable medical equipment retailer, with a history of serving seniors in Alameda and the Bay Area since 1971.

Responsibilities

The Head Office Receptionist manages the front office environment, handling communications, filing, and coordination across departments. Key duties include managing company calendars, supporting the executive team with documentation, and coordinating facility tours.