Headquarters Administrator at University of Virginia Community Credit Union

Charlottesville, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Jun, 26

Salary

28.0

Posted On

10 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities Management, Vendor Relationship Management, Building Operations, Mailroom Operations, Records Management, Badge Access Administration, Visitor Management Systems, Space Planning, Inventory Management, Conference Room Setup, Ticketing Systems, Workflow Support, Goal Oriented, Deadline Driven, Professionalism, Attention To Detail

Industry

Financial Services

Description

Description University of Virginia Community Credit Union At UVA Community Credit Union, we are dedicated to making a meaningful difference in the lives of our members and the communities we serve. Our mission, working together to strengthen the financial wellness of our members and local communities, guides everything we do. We foster an environment where every team member plays a vital role in building the financial wellness of those we serve. Our core values are Integrity, Service Excellence, Collaboration, and Gratitude. These values shape how we support our members, interact with one another, and drive the success of our shared purpose. If you’re passionate about making a positive impact and want to be part of a purpose-driven organization, we invite you to explore a career with us. Headquarters Administrator – Full Time – Charlottesville, VA SUMMARY: The Headquarters Administrator is a member of the Facilities Management team and ensures our newly constructed headquarters operates efficiently and in alignment with organizational standards. This role partners closely with facilities leadership, vendors, and internal teams to support day-to-day building operations and workplace services. The position also plays a key role in supporting broader Facilities Management efforts, particularly in coordinating and maintaining strong vendor relationships to ensure service quality and operational consistency. By helping maintain a professional and well-functioning environment, the Headquarters Administrator enables teams to collaborate effectively and do their best work while contributing to facilities coordination across the organization as needed. Duties and Responsibilities: Support day-to-day building operations to ensure a safe, efficient, and well-maintained workplace Oversee mailroom operations, including incoming deliveries, outgoing shipments, and records management coordination Administer employee and visitor badge access and manage visitor management systems Maintain seating charts and support space planning updates Ensure office supply inventory and shared workplace areas remain stocked and organized Coordinate conference room setup and ensure meeting spaces are functional and professional Partner with Technology and Facilities leadership to address building systems, equipment needs, and security updates Track facilities requests and support operational workflow through ticketing systems Collaborate with the Facilities Management to support broader facilities initiatives across locations Requirements Qualifications: One to three years of experience in a similar or related position, including work in a professional setting. High School Diploma or GED required Must be a goal oriented, deadline driven individual who possesses a high degree of professionalism Able to handle multiple tasks in an efficient and organized manner while attending to details Excellent oral and written communication skills Thrives in and maintains composure in a fast-paced environment BENEFITS: We offer an attractive suite of benefits to employees who work an average of 20 hours per week or more, including: Health, Dental, Vision, up to a 7% employer 401(k) contribution after the first year of employment. Employees are eligible for Life Insurance, Long-Term Disability, Health & Wellness Spending Account, Tuition Reimbursement, and Employee Loan Discounts. Employees accrue Paid Time Off starting with 16 days accrual at full time annually, and 13 company paid holidays. Employees are also eligible for Family Forming Leave, and Volunteer Time Off. Equal Employment Opportunity has been, and will continue to be, a fundamental principle at the University of Virginia Community Credit Union, where employment is based upon personal capabilities and qualifications without regard to race, color, gender, gender identity, religion, sexual orientation, pregnancy, childbirth, or a medical condition related to pregnancy or childbirth, national origin, citizenship, disability, age, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state, and local laws.

Responsibilities

The Headquarters Administrator supports day-to-day building operations, overseeing mailroom functions, managing access control, and maintaining office supplies and shared areas to ensure a safe and efficient workplace. This role also partners with leadership and vendors to address building systems needs and supports broader Facilities Management initiatives across locations.