Health Administrative Assistant

at  Tlaoquiaht First Nations

SUMMARY

As our Administrative Assistant for our Health department, you will be coordinating administration tasks and
duties for the health department, Family in crisis and aid in Social Development as needed. You may be required
to work directly with community members and clientele. This position reports to the Health Director.

QUALIFICATIONS

Education: administrative assistant diploma or equivalent office experience.
 Experience: 1-2 years of related experience in office environment
 Knowledge of Microsoft Office software suite
 Ability to build positive relationships with high level of interpersonal skills
 Ability to prioritize tasks according to importance in a fast-paced environment
 Ability to handle conflict with sound judgement
 Multi-tasking capability without compromising on quality
 Must be proficient in handling office equipment including complex multiple lined telephones, printers,
photocopy machines, etc.
 Finance reporting and monitoring experience
 Strong written and verbal communication skills
 Provide a criminal records check

Administrative support: organize travel arrangements and complete forms to finance, organize and collect
all timesheets to prepare for submission, ordering supplies and equipment, booking accommodations,
meeting space and organize catering.
 Develop a supply and equipment inventory process and monitor.
 Create, monitor, and maintain a file management system.
 Create a calendar for the Health department; for staff weekly and monthly work plans and
schedules.
 Create and maintain a partnership contact database.
 Financial; Scheduling billing information to Finance. Ensure all paperwork is prepared for the Manager to
submit to various funding. Prepare financial reports for departmental funding as requested.
 Communications will be responsible to coordinate monthly communication for Newsletters or bulletins,
creating promotion and marketing of programs and services for department. Answering phones,
navigating callers to the appropriate staff, and information callers require.
 Work with the team to organize events, programs, or services for members, will be responsible for
promotions and marketing.
 Create and maintain forms related to programs and services.