JOB SUMMARY:

To provide professional and proactive administrative support to cross Health & Safety, Fire Safety, and Governance functions within the Quality & Governance Directorate. The role involves coordinating and maintaining compliance records, managing incident and claims documentation, tracking actions and deadlines, supporting reporting processes, and liaising with internal and external stakeholders. By ensuring accurate records, timely follow-up, and effective communication, the post holder will contribute to maintaining high standards of safety, compliance, and governance across the organisation.

KEY ACCOUNTABILITIES:

• Provide skilled administrative support across Health & Safety, Fire Safety, and Governance functions.
• Maintain accurate compliance, inspection, and incident records, ensuring timely follow-up on actions.
• Use QGMIS and other systems to extract and present data for reports, dashboards, and committee papers
• Coordinate Fire Risk Assessment records, action plans, and related compliance documentation
• Assist with preparing and issuing safety communications, bulletins, and policy updates.·
• Support claims handling, including evidence gathering, redaction, and liaison with insurers and loss adjusters.
• Arrange and support meetings, including agendas, minutes, and action tracking.
• Undertake general administrative tasks to support the Directorate as required.

SKILLS & COMPETENCIES:

Proficient in Microsoft 365 applications, particularly Word, Excel, and Outlook.
Strong organisational skills with the ability to manage multiple priorities and deadlines.
High level of attention to detail and accuracy.
Ability to handle sensitive or confidential information in line with GDPR.
Clear and professional communication skills, both written and verbal.

SKILLS NEEDED

Regulatory Compliance, Communication, Teamworking

REQUIREMENTS OF THE ROLE:

• You will be required to participate in the company appraisal and staff review process.
• To adhere to and model the company values, behaviours and competencies at all times.
• To carry out all duties of the post in accordance with Praxis expectations, regulations and policies.
• To carry out additional duties of the role and all other required duties as and when necessary.
• To work the necessary hours to fit the needs of the service
  The above mentioned duties are note exhaustive and the post holder will be required to carry out other duties as and when necessary. It should be noted that stated duties or location associated with the post may change to meet the future needs of the organisation.