Reports to: HR Director
Direct Line Responsibilities: Housekeeping team
Key Functional Relationships: Production & Warehouse Managers,Maintenance Administrator, Process Engineer, Subsidiaries Office Managers for H&S and Facilities duties, Training & Events Coordinator.
Role Overview: The H&S and Facilities Coordinator will be based in the production area in Wandsworth, London. The Company has subsidiaries in four other locations worldwide and occasionally travelling to these locations will be part of the role.
Certain maintenance is required to take place outside of normal office hours and you will be required to attend site. You will be eligible to claim the time back in lieu.

QUALIFICATIONS AND EXPERIENCE

• NEBOSH General Certificate (preferred)
• Experience of managing a H&S management system
• TechIOSH/GradIOSH, Level 6 H&S Qualification (preferred)

SPECIFIC KNOWLEDGE & SKILLS:

• Good communication and team working skills using various tools. Such as email, Microsoft Teams, Trello & Cloud based spreadsheets
• Good report writing skills with excellent written English
• Understanding of ISO Compliance (90001, 180001, 140001).

• Maintain our integrated OH&S Management System, in line with the company ISO 45001 & 45003 standards and national legislative requirements, including corrective and preventive measures and organise audit dates with BSI.
• Manage existing risk assessment register to ensure all risk assessments are kept up to date and reviewed when required, training risk assessors for the UK and subsidiaries.
• Conduct internal audits on the OH&S MS as required by the ISO 45001 & ISO 45003.
• Deliver Internal Auditing Training and maintain master Internal Audit schedule and manage all internal auditing across all standards (45001,45003,14001,9001) globally where they exist.
• Develop & maintain required documentation, operational checks and reports for external audits on the ISO 45001 & ISO 45003.
• Manage workplace inspection schedule using Kanban methodology, ensuring that all workplace inspections are carried out as required by the OH&S MS.
• Conduct incident investigations following a workplace accident or near miss and implement corrective actions.
• Management of external contractors on site so that scheduled works are carried out safely and in line with H&S compliance, including supplier contracts. Arrange and supervise Planned Preventative Maintenance & Reactive Maintenance. Monitor contractor performance and replace as needed. Properly retain and manage maintenance records, visitor logs and other documents.
• Manage the Housekeeping team (workload, leaves approval, etc.) and assist them with product orders.
• Ensure proper waste segregation and collection is maintained and that legal requirements surrounding collections are met (Waste Transfer Note, Consignment Note, Waste Carrier License collection).
• Work with external suppliers to ensure that the company has all H&S supplies required to perform regular activities.
• Act as a primary point of contact for all health & safety questions & concerns across the whole organisation, including international subsidiary companies.
• Perform workplace inspections & spot checks, working with Production & Warehouse management to ensure standards are met & maintained.
• Develop & conduct in-house H&S inductions and trainings.
• Chair Health & Safety meetings.
• Monitor the building services maintenance and management regime to ensure the mechanical, electrical and other building services plant and equipment reach their expected life span. Collaborate with Maintenance Administrator and Process Engineer to maintain equipment.
• Ensure legal requirements related to maintenance are met and that contractors have required approvals (e.g. F-Gas).
• Manage electricity and gas contracts. Negotiate renewals to arrange best value and service. Collect utilities usage data monthly.
• Develop and maintain workplace mental health events & activities. Work with Training & Internal Events Coordinator to ensure all audit documents are ready
• Ensure that health & safety is maintained as a core focus for the Company.