Health Unit Assistant - Martha & Mary at Martha & Mary Health Services

Poulsbo, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Sep, 26

Salary

23.42

Posted On

18 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Medical Terminology, HIPAA Compliance, Electronic Medical Records (EMR), Microsoft Office Suite, Multitasking, Communication, Documentation, Clerical Support, Patient Record Management, Scheduling

Industry

Hospitals and Health Care

Description

Health Unit Assistant Location: Poulsbo, WA Employment Type: Full-time | Non-exempt Hourly Wage: $20.66-$23.42/hr. DOE Are you organized, compassionate, and ready to make a meaningful impact? At Martha & Mary, we’re on a mission of bridging generations and enriching lives, and we’re looking for a Health Unit Assistant to help support our residents, their families, and our care teams in a dynamic and heartfelt environment. ABOUT THE ROLE As a Health Unit Assistant, you'll serve as the administrative cornerstone of our rehab unit—supporting both clinical operations and family communications with efficiency and empathy. You'll handle vital clerical tasks, manage patient medical records, coordinate appointments and transportation, and ensure day-to-day operations run smoothly and compassionately. KEY RESPONSIBILITIES Unit Operations & Medical Records: * Maintain and manage patient medical records in accordance with WA state standards and HIPAA. * Process rehab, medication, and provider orders, ensuring timely execution of care plans. * Support smooth clinical workflows by organizing data, improving procedures, and managing documentation. Administrative & Front Desk Support: * Perform a variety of clerical duties including phones, faxing, copying, data entry, and equipment upkeep. * Schedule physician appointments and coordinate resident transportation. * Manage mail distribution, logs, reports, and forms. * Welcome residents, families, and visitors with professionalism and kindness. Team Culture & Professional Growth: * Actively participate in staff meetings, trainings, and community events. * Pitch in on other units as needed and contribute to a resident-centered culture. * Uphold Martha & Mary’s values, ethics, and standards of conduct at all times. WHAT YOU BRING Education & Experience: * High School Diploma or equivalent required. * Associate’s Degree or Nursing Assistant Certification (NAC) preferred. * Minimum of 5 years administrative experience in a medical or healthcare facility. Knowledge, Skills & Abilities: * Familiarity with medical terminology, HIPAA compliance, and electronic medical records (EMR) systems. * Strong multitasking, communication, and documentation skills. * Proficient with Microsoft Office Suite. * Ability to thrive in a fast-paced setting with frequent interruptions. * Compassionate demeanor and a team-first mindset. COMPENSATION & BENEFITS Pay Range: $20.00 – $23.00 per hour, depending on experience Benefits Include: * Paid Time Off (PTO): Begins accruing immediately—starting at 5.32 hours per month (based on 40-hour workweek), including Washington State Paid Sick Leave. * Medical, Dental, Vision & Life Insurance: Comprehensive plans available after 60 days (for full-time employees). * 403(b) Retirement Plan: Available immediately upon hire. * 6 Paid Holidays each year. * 40% Employee Discount on Childcare Services while working. * Employee Assistance Program: Counseling and support for life’s challenges. * Career Growth: Opportunities for advancement across departments and locations. * Exclusive Discounts: Cell phone plans, health club memberships, auto services, and more. At Martha & Mary, we believe in supporting our staff like family—offering fair wages, meaningful benefits, and a workplace that values both professional growth and personal well-being. Be the difference in someone’s day—and in your career. If you’re ready to bring heart, skill, and purpose to your work, we invite you to apply and become a valued part of the Martha & Mary team—one of Kitsap County’s largest and most trusted not-for-profit employers. Apply today and start making a difference. Martha & Mary employee benefits and wages offered are reviewed annually and are intended to be fair, beneficial and competitive in today’s market whether just entering our workforce or nearing retirement. Benefit offerings are based on employment status. Salary ranges, benefits and other compensation are subject to change.

Responsibilities

The Health Unit Assistant serves as the administrative lead for the rehab unit, managing medical records and clinical workflows. They are responsible for coordinating physician appointments, resident transportation, and providing professional front-desk support to families and visitors.