Healthcare Coordinator at Santa Marta Retirement

Olathe, Kansas, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Mar, 26

Salary

0.0

Posted On

05 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Staffing Coordination, Scheduling, Communication, Problem-Solving, Organizational Skills, Customer Service, Onboarding, Attendance Monitoring, Recruitment Assistance, Regulatory Compliance, Timecard Management, Team Collaboration, Adaptability, Multitasking, Healthcare Knowledge, CNA Certification

Industry

Hospitals and Health Care

Description

Description Healthcare Coordinator – Healthcare Department Full-Time | Includes Nights and Weekends Santa Marta is seeking a dedicated Staffing Coordinator to join our team in healthcare. This key position is responsible for coordinating and maintaining staffing schedules for our nursing departments — including Assisted Living, Memory Support, Skilled Nursing, and Rehabilitation — ensuring that our residents receive the highest level of care every day. Responsibilities • Develop and maintain daily, weekly, and monthly staffing schedules for all healthcare areas. • Coordinate coverage for open shifts, call-ins, and vacation requests to ensure proper staffing at all times. • Communicate promptly with nursing leadership and team members regarding schedule updates and changes. • Monitor and track attendance, tardiness, and scheduling patterns; escalate concerns to department leaders as appropriate. • Support onboarding for new nursing staff, ensuring accurate setup and integration into scheduling systems. • Collaborate closely with supervisors to forecast staffing needs and assist with recruitment efforts when needed. • Maintain accurate staffing records in compliance with community policies, labor laws, and regulatory requirements. • Provide exceptional customer service to both staff and residents in all interactions. • Participate in the on-call rotation for the Healthcare department. • Utilize OnShift as the primary scheduling platform. • Generate and review timecard reports to support payroll accuracy. This job description is not intended to be all-inclusive. The employee may perform other related duties as assigned to meet the ongoing needs of the organization. Qualifications • Previous scheduling or staffing experience in a healthcare environment strongly preferred. • Experience with scheduling systems or HRIS platforms (e.g., Paylocity, Kronos) is a plus. • Strong organizational, problem-solving, and communication skills. • Ability to multitask, prioritize, and adapt within a fast-paced, team-oriented environment. • Willingness to work nights and weekends as part of the full-time schedule. • CNA certification required. Why Join Santa Marta? • Meaningful, mission-driven work serving residents in a faith-based community. • A supportive and collaborative team culture. • A comprehensive benefits package available to full-time associates.

Responsibilities

The Healthcare Coordinator is responsible for coordinating and maintaining staffing schedules for nursing departments to ensure residents receive high-quality care. This includes managing open shifts, monitoring attendance, and collaborating with nursing leadership.