Healthcare Operations Specialist/Staffer/timekeeper at Oregon Health & Science University

Portland, Oregon, United States -

Full Time

Start Date

Immediate

Expiry Date

01 May, 26

Salary

0.0

Posted On

31 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Staffing, Timekeeping, Problem Solving, Critical Thinking, Data Entry, Scheduling Database, KRONOS Reporting, Excel, Communication, Independent Judgment, Flexibility, Detail Orientation, Teamwork, Conflict Resolution, Protocol Adherence, Shift Coverage

Industry

Higher Education

Description

Department Overview The Healthcare Operations Specialist facilitates optimal usage of finite nursing personnel to support the daily operations of OHS and Doernbecher Children’s Hospitals. Must be able to use independent judgement to prioritize and strategies to make equitable decisions within tight time-frames, and engage in continual problem solving to maintain safe patient to staff ratios within a rapidly changing hospital environment. This position is responsible to the Healthcare Mission. This position performs staffing and timekeeping activities as well as other administrative duties on a variety of shifts, including weekends and holidays. Flexibility is required to cover all shifts and on call as needed to accommodate vacations, ill calls and holiday coverage. This is a non-patient care area. Relief employees must be available to work at least four (4) days per pay period as determined according to the department needs Function/Duties of Position Staffing: Collaborates with charge nurses to assess current and future staffing needs. Triages requests and works collaboratively with Mission Control and the Administrator on Duty group to meet hospital and operational needs. Uses extensive knowledge of OHSU Health’s complex patient population, procedures and protocols to correctly and equitably allocate available resources in accordance with clinical guidelines and/or collective bargaining agreements, when and where relevant. Complete staffing activities within tight time frames dictated by collective bargaining agreements. Provide complete documentation of issues surrounding shift staffing to alert supervisor and manager of items needing management follow up. Accurately enter data into scheduling database to facilitate the creation of reports for the Patient Care Services Division. Participate with other staff in on-call coverage. Timekeeping: Utilize knowledge of timekeeping processes to complete entries for approximately 4,000 employees, including unusual circumstances and bargained agreements specific to individual areas. These entries include clock in’s and out’s, completing historical adjustments, entry of vacation cash out’s and special check requests, all per established protocols. Run KRONOS reports as requested, including manipulating data in Excel versions of reports Serve as resource for Float Pool and unit staff regarding payroll procedures and KTM usage Serve as resource for unit management staff for payroll and timekeeping questions Other Duties as Assigned Required Qualifications Five years of experience in a clinical or administrative support role in a complex medical environment; may consider five years of experience in a dynamic office environment with similar responsibilities, or three years of experience in either setting and a Bachelor’s degree. Job Related Knowledge, Skills and Abilities (Competencies): Demonstrated ability to work in a high stress setting, to adapt to rapidly changing work environment, and to respond to multiple complex events simultaneously. Requires excellent written and oral communication, database skills, and ability to type 45 words per minute. Demonstrated ability to problem solve and use critical thinking skills under tight deadlines. Must be flexible, self-motivated, accustomed to frequent interruptions, attentive to detail, and comfortable with change. Proven ability to work in teams and as well as independently. Must be able to perform the essential functions of the position with or without accommodation Preferred Qualifications High school diploma or GED Bachelor’s degree Proficiency in medical terminology Proficiency in KRONOS and/or Oracle Understanding of ONA and AFSCME contracts or collective bargaining agreements Additional Details Frequent need to complete activities with tight time frames, quick turn-around’s. Occasional exposure to angry or upset individuals. Frequent exposure to workplace stressors, including excessive auditory and visual stimulation. All are welcome Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.

Responsibilities

This specialist facilitates the optimal usage of nursing personnel to support daily hospital operations by making equitable staffing decisions under tight timeframes while maintaining safe patient-to-staff ratios. Key duties include performing staffing and timekeeping activities across various shifts, which involves collaborating with charge nurses and managing time entries for approximately 4,000 employees.