Helpdesk Operations Manager at Canary Wharf Group

London, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

03 Sep, 26

Salary

55000.0

Posted On

05 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Line Management, Facilities Management, Customer Service Excellence, Incident Management, Performance Management, KPI Monitoring, Stakeholder Management, Conflict Resolution, Health & Safety Compliance, Operational Administration, Problem Solving, Emotional Intelligence

Industry

Retail Office Equipment

Description

Department: FM Helpdesk ______________ Company: Canary Wharf Management Limited ______________ Reporting to: Centralised Operations Manager ______________ JOB SUMMARY To oversees the daily running of the Facilities Management (FM) Helpdesk, ensuring high service standards, efficiency, and compliance. To lead and support staff, manage escalations and complaints, and drive continuous service improvement through collaboration across the business Working Hours: 8am - 5pm, Monday - Friday Salary Range (Subject to experience)- 52 - 55k 4 days in office, 1 day working for home MAIN RESPONSIBILITIES MAIN RESPONSIBILITIES 1. Provide day‑to‑day supervision of the FM Helpdesk and oversee operational delivery. 2. Line manager for Helpdesk staff, which includes maintaining departmental rotas and managing staff welfare. 3. Ensure the Helpdesk is fully resourced at all times and that phone lines are monitored, manned and answered promptly and professionally. 4. Act as the first escalation point for incident management, ensuring clear communication with stakeholders and senior management, escalating any complex, high‑risk or time‑critical incidents to the Centralised Operations Manager. 5. Ensure all task requests are logged, processed and closed in line with agreed procedures and service standards. 6. Monitor timekeeping, punctuality and productivity using call and system reporting tools. 7. Manage customer service delivery, responding to queries, complaints/ feedback and driving service improvement. 8. Coordinate closely with internal departments, and external partners to resolve issues and maintain service continuity. 9. Oversee office and operational administration relating to Helpdesk activity, including POs, contractor works and consumables. 10. Maintain continual performance management, ensuring any KPIs are met. 11. Carry out regular audits of Helpdesk processes and performance to ensure accuracy, consistency and compliance. 12. Ensure all procedures, guidance and working instructions are clearly documented, accessible and regularly reviewed. 13. Support Centralised Operations Manager with continuous improvement of Helpdesk and Control Centre systems, including system changes or migrations. 14. Support the Centralised Operations Manager with FM Helpdesk–related projects and initiatives, including piloting new processes, supporting system enhancements, and contributing operational insight to service improvement activity. 15. Provide supervisory support by coordinating day-to-day task priorities, reinforcing procedures, and escalating strategic decisions or resource-impacting matters to the Centralised Operations Manager, ensuring accountability for management decisions remains at the appropriate level. 16. Ensure compliance with Health & Safety policies, including reporting incidents, and risk assessments 17. Undertake any other reasonable duties as requested by the Centralised Operations Manager or Director of Operations. HEALTH SAFETY AND WELFARE RESPONSIBILITIES All staff are required to fulfil their legal duty to take reasonable care for the health and safety of themselves and others who may be affected by their acts and omissions - and to follow all guidance and instructions given in this respect. Further details regarding Health & Safety responsibilities are set out in the Health & Safety Policy in the Administrative Rules & Procedures, and the Health Safety & Welfare Manual. ENVIRONMENTAL RESPONSIBILITIES All staff are required to follow the CWG environmental policies for the minimisation of waste and effective energy management as defined in the CWG Environmental Manual and Company Environmental Plans. QUALITY MANAGEMENT RESPONSIBILITIES All staff are required to comply with CWG Quality Management System requirements detailed within the Company Quality Manual & Policies, and to ensure that all Procedures, Plans and Forms on SharePoint are effectively implemented to meet the set ISO 9001 Quality Management Standard. PERSON SPECIFICATION 1. Supervisory, management or leadership qualification (e.g. Level 2–3) or equivalent, with training in customer service excellence/customer experience 2. Working knowledge of health, safety and welfare responsibilities in an operational environment. 3. Proven experience as a line manager, responsible for a team of staff, including delivery of 1:1s, performance reviews, objective setting and day‑to‑day people management. 4. Demonstrated problem‑solving ability in high‑pressure, time‑critical situations, with sound judgement, clear decision‑making and appropriate escalation. 5. Confident managing attendance, absence and conduct, including early intervention, difficult conversations and escalation in line with policy and HR guidance. 6. Excellent written and verbal communication skills, with the confidence to liaise with senior operational stakeholders and act as an escalation point for service issues. 7. Strong understanding of a Facilities Management Customer Service Hub, with proven experience of managing these functions in line with high level customer service. 8. Demonstrates a calm, professional and inclusive leadership style, acting with integrity, setting clear expectations, modelling appropriate behaviour, and providing a reliable leadership presence. 9. As this role involves managing both day and night shift, communication is key. Flexibility will be required, ensuring availability for any urgent escalations from the night staff, and for meetings such as catch ups and conducting appraisals. 10. Demonstrated record of professional, respectful and fair people management, acting with integrity and consistently treating all staff with dignity. 11. Proven ability to lead impartially and objectively, making balanced decisions based on evidence, policy and organisational values. 12. Strong emotional intelligence and approachable leadership style, with the ability to manage conflict appropriately, maintain trust, and create a positive and inclusive team environment. HEALTH SAFETY AND WELFARE RESPONSIBILITIES All staff are required to fulfil their legal duty to take reasonable care for the health and safety of themselves and others who may be affected by their acts and omissions, and to follow all guidance and instructions given in this respect. Further details regarding Health & Safety responsibilities are set out in the Health & Safety Policy in the Administrative Rules and Procedures, and the Health, Safety & Welfare Manual. ENVIRONMENTAL, SOCIAL & GOVERNANCE (ESG) RESPONSIBILITIES Recognising the centrality of ESG principles within our organisation, we have developed a comprehensive ESG Strategy. It is imperative that all staff members understand and adopt this strategy into their respective roles. This includes adhering to environmental regulations, minimising waste, supporting nature within our urban environment, and facilitating positive change for those in need within our community and utilising our volunteering. QUALITY MANAGEMENT RESPONSIBILITIES In line with the latest ISO 9001 requirements and our dedication to quality management, all staff are mandated to comply with system requirements as detailed within the Company Quality Manual & Policies. Additionally, it's vital to ensure the effective implementation of all Procedures, Plans, and Forms within our Electronic Document Management Systems (EDMS) to meet the ISO 9001: Quality Management Standard. COMPANY VALUES Commit to Excellence Act with integrity and deliver high performance Put our customers at the heart of what we do Resolve issues by providing high quality solutions Foster Collaboration Find opportunities to collaborate with others across the business to achieve shared goals Encourage inclusive networks and treat others with respect and fairness Use knowledge to work effectively with suppliers / contractors to meet shared goals Encourage Engagement Confident in making decisions appropriate to the role Learn from mistakes and listen to constructive feedback to improve performance Prioritise safety and actively support community, wellbeing and sustainability programmes Take Ownership Take pride in delivering high quality service which exceeds expectations Committed to opportunities for self-development Take responsibility for my own performance and look for ways to improve Embrace Innovation Embrace change and innovation Proactively suggest ways to improve our business and encourage others to share ideas See new challenges as opportunities to deliver effective change WHAT WE OFFER Diversity and Inclusion We recognise the importance of embracing diverse experience, skills and perspectives at all levels and operating in an inclusive working environment, in order for everyone to reach their full potential. We also recognise that it makes business sense, since being an inclusive employer leads to better business performance and higher levels of employee engagement and satisfaction. We welcome applicants with diverse backgrounds, perspectives and skills and are committed to fostering a culture whereby everyone can reach their full potential. Flexible Working As an inclusive employer, we recognise the positive impact flexible working can have on an individual, their wellbeing, engagement and productivity. Therefore, we are open to consider flexible working arrangements, both temporary or permanent. Learning and Development At Canary Wharf Group, our employees receive a wide range of support to help improve their skills and achieve their career goals. We offer development opportunities through classroom and e-learning training, mentoring, cross department experience and on the job learning. We heavily invest in our staff attaining accreditations to develop existing and new skills, support chartered status, sponsorships and provide further educational opportunities which are job and business related. We never stand still and continually invest in developing skills and knowledge to ensure individual and company growth. Other Benefits We are committed to building a safe, happy and healthy community for our employees and we offer a comprehensive range of benefits, all designed with our employees and their wellbeing in mind. From generous pension and insurance plans, to health benefits, subsidised gym membership, store discounts and family leave, our benefits package allows our employees to choose the benefits that suit them and their individual needs. If you are interested in joining our highly professional and skilled team for our next exciting phase of development, please complete the form on this page to apply online. Early applications are encouraged as we reserve the right to appoint at any point. Please let us know about yourself so we can stay in contact for future job openings! Canary Wharf Group (CWG) is the developer of the largest urban regeneration project in Europe. CWG develops, manages and currently owns interests in approximately 9 million square feet of mixed-use space and over 1,100 Build to Rent apartments. CWG is the largest sustainable developer in the UK and also excels operationally as it purchases 100% electricity from renewable sources since 2012 and zero waste to landfill since 2009. CWG has created a 24/7 city where people can live, work and thrive on the Canary Wharf estate and enjoy all the benefits: great transport links, access to green spaces and waterside living; and a wide range of amenities including an award-winning arts and events programme. Canary Wharf’s retail offering comprises over 300 shops, including grocery stores, pharmacies, health clubs, bars and restaurants, all within 15 minutes’ walk. The Company’s current £2bn construction activity and pipeline includes more than 500k sq ft NIA of commercial properties and over 2,300 new homes for sale and rent.

Responsibilities

Oversee the daily operations of the Facilities Management Helpdesk to ensure high service standards and efficiency. Lead and support staff, manage escalations, and drive continuous service improvement through collaboration across the business.