High School Data Manager at KIPP

New Orleans, Louisiana, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Feb, 26

Salary

0.0

Posted On

07 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data Management, Testing Coordination, Records Management, Data Quality, Compliance, Attendance Management, Enrollment Management, Customer Service, Microsoft Excel, Google Sheets, SIS Administration, Assessment Data Management, Data Analysis, Training, Troubleshooting, Communication

Industry

Education Administration Programs

Description

Company Description Together | A Future Without Limits KIPP New Orleans Schools (KNOS) is a non-profit network of 13 college/career-preparatory, public charter schools serving approximately 5,000 elementary, middle, and high school students, and over 2,000 alumni. While each of our schools is as unique as the community to which it belongs, we are united around a shared promise: To build academically excellent schools that create unlimited opportunity for all students. For 20 years, we have a proven track record of preparing students for success in college, career, and beyond. At KIPP, you have the freedom to innovate and the support to grow. You never stop learning, and you’re part of a national network that’s leading the way in getting students from underserved communities to and through college, and beyond. As the largest charter school management organization in New Orleans, we serve nearly 15% of the city’s students, so we need passionate teammates to join us to make their impact at KIPP. Where will YOU take us? Click here to learn more about teaching and working at KIPP! Job Description The Data Manager powers teaching, operations, and compliance on a high school campus by owning the full data lifecycle—testing, SIS/records, attendance, enrollment, and reporting—across the school. Success in the role looks like on-time, secure test administration, error-free state and district submissions, accurate, synchronized rosters, daily attendance integrity/measurable absenteeism improvement, and high staff and family usability. In partnership with the School Leader, the DSO, and the Regional Data Team, the Data Manager coordinates all state/district assessments, safeguards accurate student records, keeps rosters/schedules and platforms in sync, and provides first-line systems support and training for staff and families—so teachers can teach, leaders can lead, and every student’s progress is visible, actionable, and compliant Testing & Assessment Coordination Own the school’s testing program (district/state and screeners), ensuring compliant, secure, on-time administration aligned to regional guidance. Train and prepare staff after attending test administration/security trainings; set roles, calendars, room plans, materials, and chain-of-custody. Ensure accommodations are implemented: partner with the Student Support Coordinator to verify documentation, scheduling, and reporting to the state. Protect data quality: confirm correct student/test coding, manage answer documents/bubble sheets and scanning, and complete post-administration clean-up. Run test day operations and technical troubleshooting; report any irregularities immediately to the District Testing Coordinator. Coordinate schoolwide screeners (e.g., MAP, DIBELS) so windows are met and results are captured and shared on schedule. Align with regional teams on supplies, procedures, and readiness checks across schools. Student Information Systems (SIS) & Records Management Own the student records lifecycle in PowerSchool: timely, accurate entry for enrollments, transfers, withdrawals, demographics, program/special population codes, and guardian/address changes. Process records requests (transcripts, verifications) securely and on deadline in compliance with FERPA and district/state rules. Maintain organized archives of cumulative files and report cards (digital/physical) with clear indexing and retention. Data Quality, Reporting & Compliance Lead roster and records QA for state/district reporting (e.g., CLASS, STS, TSDL) and meet 10/1, 2/1, EOY deadlines with zero major errors. Reconcile rosters and assignments (teacher/course/section) and verify TEP-eligible teacher rosters for staff who don’t issue grades. Complete dropout/attrition clean-up (MS/HS) to ensure accurate accountability reporting. Keep platforms in sync (PowerSchool ↔ learning/assessment tools such as Achieve, i-Ready, mCLASS) to preserve instructional data integrity. Coordinate HSR survey administration to compliance standards and target response rates. Report Cards & Gradebook Run pre-finalization audits (missing/invalid grades, category/weight issues); support teachers in resolving grade entry errors. Finalize, print, and distribute report cards on time; archive to student records. School-Based Data Support & Tools Serve as first-line support for data systems (e.g., PowerSchool, DeansList, Illuminate, Kickboard, Qlik/Tableau, Clever, blended-learning apps): access, passwords, basic troubleshooting. Liaise with the regional data team on complex issues; document tickets and turnarounds to prevent recurrence. Attend required trainings and maintain up-to-date SOPs, quick guides, and job aids for staff. Support families in accessing and understanding parent-facing portals; ensure translation/interpretation as needed. Align with school leadership on usage expectations and reporting practices that inform instruction and operations. Data Tracking & Schoolwide Programs Maintain visibility of key program data (e.g., Accelerated Reader, MAP, DIBELS) via dashboards, bulletin boards, or staff updates. Publish concise roll-ups that highlight trends, gaps, and next steps for instructional teams. Attendance Management Own the attendance program: daily verification, accuracy checks, and audit-ready records compliant with district/state rules. Drive execution: ensure 100% teacher submission; pull morning reports, contact absent/tardy families by set times, document in SIS, reconcile discrepancies, and escalate chronic cases. Run data cycles: daily/weekly reporting to identify at-risk students, analyze trends, and brief leadership on progress to goals. Lead interventions with ops/student support: implement tiered strategies to reduce chronic absenteeism; generate official notices and manage truancy folders per policy. Participate in attendance meetings and coach a small caseload of focus students to improve ADA. Enrollment Management & Compliance Manage the enrollment process end-to-end: collect, scan, and organize required documentation; verify accuracy/completeness; and ensure compliance with district/state requirements. Execute enrollment transactions in systems: process enrollments, withdrawals, and no-shows in SIS; complete discharge forms; submit required documentation in Salesforce; and maintain logs of attempted contacts. Stay compliant on OneApp procedures by attending all required RSD trainings and meeting published timelines. General Operations Support Provide front-office coverage as needed: answer calls, respond to parent requests, receive packages, sell uniforms, and keep daily office operations running smoothly. Support safe, efficient arrival/dismissal procedures in partnership with the operations team. Qualifications The following are required for the role: Education & Credentials: High School Diploma or equivalent degree/related work experience. Experience: 3–5+ years in quantitative information systems, education data, or related field (or equivalent experience); K-12 data operations, SIS administration, or assessment data management; Proven ownership of data quality: imports/exports, validation, state reporting, and assessment windows. Knowledge: FERPA and data governance; student data lifecycle (enrollment → scheduling → attendance → grades → transcripts); State reporting schemas and file formats; basic understanding of IDEA data elements; Assessment ecosystems (NWEA, DIBELS, ACT, etc.) and roster integrations. Technical Skills & Tools: High proficiency in Microsoft Excel and Google Sheets. The following are strongly preferred for the role: Bachelors Degree Experience with dashboard tools (Tableau/Looker/Power BI) for publishing reports. This is a 100% on‑site position. The duties described above are essential functions that require the employee’s physical presence at the work location; they cannot be performed remotely. The physical demands and environmental conditions described below are representative, but not exhaustive, of those that must be met by an employee to successfully perform the essential functions of the role. All of these physical requirements should be able to be performed with clarity, coherence and connectedness of the KNOS vision, and reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. Commitments Maintain a friendly, respectful, professional and courteous attitude with all people, including all KNOS employees, Board members, community and philanthropic partners, funders, and vendors. Model superior customer service behavior by maintaining positive relationships with all KNOS stakeholders. Contribute as a positive and effective team member; work effectively with other team members to accomplish KNOS goals. Be prompt and available for flexible scheduling; be honest and fair in all professional dealings. Physical & Mental Demands While performing the duties of this job, the individual is regularly required to communicate information and ideas effectively so others will understand. Must be able to exchange accurate information in these situations, including noisy environments such as cafeterias and playgrounds, to more moderate situations such as classrooms or large group professional settings. Specific vision abilities required by this job include the ability to observe details at close range (within a few feet of the observer). Read, analyze, and interpret data (emails, memos, letters, etc.) and maintain visual attention and mental concentration for significant periods of time. Able to sit and work at a desk/computer for extended periods of time and lift/move up to 30lbs occasionally Work Environment Duties may require traveling to other school facilities using employee's personal transportation. This role routinely uses standard office equipment such as laptop computers and various digital devices. Occasional evening and weekend work may be required as job duties demand. Work Authorization Applicants must be currently authorized to work in the United States for any employer. Additional Information Compensation is competitive and commensurate with experience, and we routinely engage in compensation analysis for all roles across the organization to ensure that we remain competitive in the market. 403(b) retirement plan – KNOS matches 100% of employee contribution up to the first 5% of salary and any bonuses. Vested immediately in 403(b). KNOS employees are eligible for health and wellbeing benefits starting the first day of the month following their Date of Hire. Comprehensive, customizable health coverage, including disability, life insurance, hospital indemnity, FSAs for health and dependent care, and free dental and vision for employees. KNOS employees are provided ~30 paid holidays and additional paid time off. Opportunities for on-going professional development. Disclaimer: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. This job description shall not constitute or be construed as a promise of employment or as a contract between KNOS and any of its employees. KIPP New Orleans Schools is an Equal Opportunity Employer: At KIPP New Orleans Schools, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, disability, sexual orientation, gender identity and/or expression, marital status, veteran service, genetic information, family or parental status, or any other status in accordance with applicable federal, state and local laws. KNOS expressly prohibits any form of unlawful employee harassment based on any of the characteristics listed here. Improper interference with the ability of KNOS employees to perform their expected job duties is absolutely not tolerated. KNOS complies with applicable state and local laws governing non-discrimination in employment in every location in which the KNOS has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Contact Us: Please contact our regional Talent Team at [email protected] with any questions.

Responsibilities

The Data Manager oversees the full data lifecycle on a high school campus, ensuring accurate testing, attendance, enrollment, and reporting. This role involves coordinating assessments, safeguarding student records, and providing support to staff and families.