High School Registrar (Immediate Opening) at KIPP

St. Louis, Missouri, United States -

Full Time

Start Date

Immediate

Expiry Date

04 Aug, 26

Salary

65000.0

Posted On

06 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Student Information Systems, PowerSchool, Transcript Management, Credit Calculation, FERPA Compliance, Data Auditing, Master Scheduling, Microsoft Office Suite, Records Management, Data Analysis

Industry

Education Administration Programs

Description

Company Description Who we are: KIPP St. Louis is a part of a national network of free, open-enrollment, public charter schools offering a choice to families and children in St. Louis City. As the largest charter school system in the city, we are driven and committed to our mission, vision, and equity statement. Mission: Together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose—college, career, and beyond—so they can lead fulfilling lives and build a more just world. Vision: Every child grows up free to create the future they want for themselves and their communities. KIPP St. Louis currently educates over 2,000 students and at full growth, we will educate nearly 3,600 students and hundreds of alumni. Today, our St. Louis network consists of PreK-12th grade. What makes KIPP St. Louis unique? We believe that our educators are proving what's possible in urban education each and every day, by inspiring students and helping them discover the joy of learning. KIPP schools support our educators to help students achieve academic excellence, building the skills and confidence they need to succeed. Together, we are raising the bar for every student, every day. Job Description The High School Registrar ensures the accuracy, integrity, and compliance of all student academic records, scheduling systems, and graduation eligibility. This role owns the student information system, transcript accuracy, and master scheduling processes, ensuring every student is correctly scheduled and on a verified path to graduation. Position type: Full-time, exempt, 12 Month Reporting & Collaboration Reports to: School Leader Collaborates with: Postsecondary & Student Success Counselor (student planning + interventions) VP of Academics and Instruction Data Team (reporting and systems alignment) Teachers and school leadership team Autonomy & Decision Making Owns all decisions related to student records, transcripts, and credit calculations Final authority on graduation eligibility and transcript accuracy Determines technical requirements for student course placement and credits Inputs: What will I be doing in my day-to-day work? Manage and maintain all student records in PowerSchool with 100% accuracy Conduct regular audits of credits, GPA, and transcript accuracy Monitor student progress toward graduation requirements and flag discrepancies Generate report cards, transcripts, and progress reports Process student enrollment, withdrawals, and records requests Lead transcript audits in collaboration with school leadership Ensure compliance with FERPA and all student records regulations Coordinate with leadership team on reporting and data accuracy Outcomes: What will I be evaluated on? 100% accurate student records, transcripts, GPA, and credit reporting 100% of students have schedules aligned to graduation requirements by Day 1 Zero compliance or audit findings related to student records Accurate and timely reporting of student progress toward graduation Seamless execution of scheduling cycles and reporting timelines Clear identification of students at risk of delayed graduation (early warning system) What skills should I already bring, i.e., what should I already have a track record around? Strong expertise in student information systems (PowerSchool or similar) Deep understanding of graduation requirements, transcripts, and credit systems High attention to detail and accuracy Strong organizational and systems management skills Ability to manage large datasets and reporting cycles Knowledge of FERPA and student records compliance Qualifications What you bring to the table: Required Bachelor’s degree 2+ years of experience in registrar, student records, or data systems role Demonstrated ability to manage data with high accuracy (95%+ expectation) Strong technical skills in data systems and the Microsoft Office Suite Preferred Experience working in schools or education systems preferred Additional Information What we bring to the table: KIPP St. Louis is committed to pay equity and to ensuring that we do not unintentionally perpetuate historic wage gaps that persist due to individual negotiations. As a result, salaries are not negotiated. We are transparent about salaries in our job postings so that candidates can make an informed decision before beginning the hiring process. The salary range is $45,000 to $65,000. We are a fast-paced, energetic team and family with passionate people who are leading a movement, and to cultivate their best working environment, we provide the following: $0 deductible healthcare plan option, including medical, vision, and dental. Employer Paid Short-Term Disability. $50,000 life insurance policy at no cost to the employee. Retirement plan through PSSRSSL with an employer match up to 14% and an optional 403b as a supplement to our pension program Employee Recognition: When we succeed together, we celebrate together with our annual gala award ceremony, holiday party, and more! Public Service student loan forgiveness program qualified employer. Ongoing professional development. Generous time off: Paid leave for illness, personal days, bereavement, jury duty, and military-related leave Paid parental leave for new families Paid holidays, as well as a one-week Thanksgiving break, a two-week winter break, a week-long spring break Wellness days provided throughout the year Grade Level: High Start Date: Immediate opening Department: KIPP Forward

Responsibilities

The High School Registrar manages the accuracy and integrity of student academic records, transcripts, and graduation eligibility. This role is responsible for owning the student information system and coordinating the master scheduling process.