POSITION DESCRIPTION

Position title: Accounting Clerk Department: Accounting
Reports to: Controller/Assistant Controller

SPECIFIC JOB KNOWLEDGE, SKILL AND ABILITY:

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential function of the job, with or without reasonable accommodation, using some other combination of skills and abilities.
Basic understanding of computerized accounts payable and the manual dexterity to operate office equipment.
Organizational skills for maintaining detailed file system and high volume processing.
Ability to communicate effectively with department managers and vendors.
General understanding of hotel operational activity and expenditure process.
Ability to analyze transactions and resolve discrepancies.
Basic understanding of accounting and the effects of payable transactions.
Knowledge of Yardi/Nexus Payable Systems
Ability to stand, walk and/or sit and continuously perform essential job functions for 8 hour shift.
Ability to grasp and move objects weighing up to 25 lbs.
Ability to recognize and anticipate guests’ complaints, develop the most effective solution, and handle guests’ concerns immediately and confidently.
Protect employer’s privacy and data; keep passwords safe.

QUALIFICATION STANDARDS:

Education: High school diploma with some college courses in hotel management or accounting.
Experience: One to two years accounts payable or general bookkeeping experience in a computerized environment, high volume, luxury resort.
Licenses or Certificates: Ability to obtain any government required licenses or certificates.
Grooming: All Team Members must maintain a neat, clean, and well-groomed appearance (specific standards are available).
Other: Additional language preferred.
Job Type: Full-time
Pay: From $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In perso

POSITION PURPOSE:

Prepare time keeping file with supplemental earnings for bi-weekly processing via ADP. Generate an accurate labor report to include contract labor on a daily basis for all managers. Help managers understanding how to input schedules and run labor reports. Maintain positive employee relations.
Process hotel receipts, prepare daily cash deposit and maintain house banks in accordance with published hotel cash procedures. Handle transient accounts as part of our city ledger including collection on delinquent accounts. Assist with data entry of accounts payable invoices into Yardi, reconcile vendor statements, contact vendors for past due invoices.

ESSENTIAL FUNCTIONS:

Ensure supervisors approve time cards and exceptions corrected daily. Balance all gratuities and tips daily with the revenue journal. Enter and balance all supplemental earnings and tips bi-weekly into ADP.
Process daily cash, receipts, review cashiers’ activity for procedural compliance. Responsible for security of house funds and issuance of cashier banks. Ensure accuracy of daily bank deposits.
Processing, reviewing and billing of all transient: accounts weekly or within five working days of client’s departure. Assist A/R with collection calls and client questions.
Prepare labor report daily after edits are complete and email to department heads.
Conduct surprise bank audits of all issued house banks and generate report to Controller and General Manager related to audit results
Assist with accounts payable data entry and vendor statement reconciliation
Assist as needed other Easton Hotels