HIM Coordinator at Four Seasons Home Care

Flat Rock, North Carolina, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Aug, 26

Salary

0.0

Posted On

22 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Medical Records Management, HIPAA Compliance, Auditing, Data Entry, EMR Database Management, MS Office, Organizational Skills, Interpersonal Communication, Attention To Detail, Time Management, Collaboration, Administrative Support

Industry

Hospitals and Health Care

Description

OUR ACCOLADES. Four Seasons is proud to have been named one of Modern Healthcare’s Best Places to Work, and to have been Living Wage Certified in Western North Carolina [https://fourseasonscare.org/four-seasons-living-wage-certified/]. Our approach to providing not only excellent care to our patients and families, but also providing the same heartfelt care and commitment to our employees, leads us to be recognized as not only a leader in hospice and palliative care, but also a beacon of excellence as an employer in Western North Carolina. [https://fourseasonscare.org/four-seasons-living-wage-certified/] OUR BENEFITS. FOUR SEASONS OFFERS AN EXCELLENT BENEFITS PACKAGE FOR BOTH FULL TIME AND PART TIME ELIGIBLE EMPLOYEES, WHICH MAY INCLUDE: * Competitive Salaries, Reviewed Annually * Annual Operational Performance Bonus Opportunities * $0 Employee Premiums on Medical Insurance * Annual $600 Well-Care Benefit Towards Self-Care, Childcare, Pet Care, or Elder Care * Medical & Dental Insurance Benefits First of the Month after Hire * 403B Retirement Plan with Employer Match * Generous Paid Time Off Package- 20+ Days of PTO Per Year * Up to 6 Paid Holidays * Employer Paid STD, LTD, & Life Insurance * Employer Paid Teletherapy & Telemedicine Coverage * Health & Dependent Care Flexible Spending Accounts * A Robust Employee Wellness Program [https://fourseasonscare.org/join-our-team/vibrant-4-life/] * Up to $3k in Tuition Reimbursement Each Year Health Information Management Coordinator Reports To Director of HIM & Quality Status Non-Exempt Shift Refer to Offer Letter Location Refer to Offer Letter Summary The HIM Coordinator is responsible for processing, auditing, and managing hospice medical records to ensure compliance with documentation requirements. Their duties include processing new hospice admissions for non-clinical quality data, ensuring required certifications are complete, sorting, scanning, renaming, filing, and attaching documents in the EMR database, handling deaths, discharges, transfers, and revocations in the EMR database, processing medical records requests and process death certificates in the NC Dave system. They also track and manage recertifications, face-to-face requirements, physician orders, and care plans for signature while serving as a resource for staff needing access to medical records and ensuring accurate and timely documentation to support quality hospice care. Essential Duties & Responsibilities * Work to achieve performance goals, pursue progress toward individual development plan (IDP) and demonstrate Four Seasons values and competencies * Responsible for the supportive functions related to record management such as filing, data entry and retrieval, copying and provision of information to staff and others, and administrative support activities such as phone support * Ability to perform detailed work with accuracy, develop rapport with others, function as a team member, work independently with a minimum of supervision, and demonstrate excellent interpersonal and organizational skills * Maintain medical records in an organized fashion, including current and accurate electronic filing, annual purging and storage, and retrieval of records. Manage digital storage and processing of medical records and other documentation * Copy and distribute medical record information for appropriate staff according to agency policy and regulations * Abide by all Four Seasons privacy, confidentiality, and HIPAA policies * Responsible for reviewing patient charts and non-clinical documentation * Validate that required and regulated data within the patient’s record is correct and complete * Work with multiple departments to help ensure compliance with regulated documentation requirements; both organizationally and governmentally * Review patient records and check for timeliness, completeness and accuracy * Collaborate with Director regarding issues that may systemically impact areas such as compliance, accreditation, and service recovery concerns. * Perform other, yet similar, duties as assigned Knowledge, Skills, and Abilities * Knowledge of HIPAA privacy policies * Excellent organizational skills * Excellent written, oral and collaborative communication skills * Excellent interpersonal skills * Excellent attention to detail and accuracy * Proficiency in MS Office: Outlook, Excel, Word * Ability to work independently with minimum supervision * Ability to work under pressure to meet deadlines * Ability to take initiative and utilize innovative techniques * Ability to interact with various departments throughout the organization * Ability to participate as a team player * Ability to plan, prioritize and coordinate daily tasks * Ability to bend, stoop, lift-up to 35 pounds, and sit for long periods of time Minimum Qualifications Education: * Associate's degree in health care related field or equivalent experience Experience: * 2-3 years of work experience in the administrative, business or healthcare field Licensures & Certifications: * Valid Driver’s License and proof of valid automobile insurance Summary of Physical Requirements * Walking, sitting, reaching, bending flexion/extension of arms/wrist * Carrying, hand dexterity to include gripping/grasping/typing, frequently * Requires frequent writing Intent and Function All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the duties of the position. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned as deemed appropriate. In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer.

Responsibilities

The HIM Coordinator manages hospice medical records by processing admissions, auditing documentation for compliance, and handling EMR database updates. They ensure the accuracy of certifications, physician orders, and care plans while facilitating medical records requests.