Historic Incentives Support Specialist at State of Utah Office of the Governor

Salt Lake City, Utah, United States -

Full Time

Start Date

Immediate

Expiry Date

14 Jul, 26

Salary

26.0

Posted On

15 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Data entry, Salesforce, Report creation, File management, Customer service, Communication skills, Project management, Grant administration, Google Workspace, Asana, Historic preservation, Organizational skills, Problem solving, Attention to detail

Industry

Description

Historic Incentives Support Specialist FT / PT Status – Full-Time Salary – $22.00 - $26.00 Hourly Wage Remote Work / In-Office – Hybrid Recruiter – Coral Ortega | caortega@utah.gov | 801-538-4624 Application Deadline – 4/30/2026 The Utah State Historic Preservation Office is seeking to hire a full-time Historic Incentives Support Specialist to provide administrative support for the Historic Tax Credit programs and Utah Main Street’s grant programs. It is anticipated that the hire will need on the job training, but they should have a foundational understanding of historic preservation as a field. There is long-term potential for this position to grow into oversight of one of the below programs. Key Responsibilities Historic Tax Credit Programs Data entry and administrative processing using Salesforce Report creation in Salesforce File management Oversee collection of review fees QA/QC for initial project submittals Main point of contact for interested program users/high level program inquiries If qualified, duties may include independently reviewing small rehabilitation projects for compliance with the Secretary of the Interior’s Standards for Rehabilitation Grant Programs - Utah Main Street Coordination between applicants & awardees, UMS staff, Department Finance, and the Federal Government when applicable Tracking different levels of review, project deadlines, status updates, payouts, etc. Review reimbursement requests and request payouts Create and submit required reporting to various agencies on time Assist with announcing grant cycles, application review, notifying awardees, etc. Prepare applications, paperwork, contracts, etc. Coordinate on social media and UMS email announcements Organize grant materials for easy distribution and review among team Other Duties As Assigned The State Historic Preservation Office is a collaborative group of individuals who support each other's unique programs and projects. As time allows there may be opportunities to assist with historic preservation or archaeological projects and events, research, cemetery preservation, and more. Qualifications Minimum Qualifications: Strong computer skills Strong organizational skills and attention to detail Strong customer service and communication skills (both verbal and written) Ability to manage multiple projects simultaneously, prioritize tasks, and meet deadlines A collaborative work ethic with the ability to work effectively independently and as part of a team Comfortable learning and navigating new software, programs, systems, and processes Willingness to ask questions, take initiative, and problem solve Familiarity with or strong interest in historic preservation and/or historic downtown revitalization Preferred Qualifications: Bachelor’s Degree in Historic Preservation, Architectural History, Public History, Preservation Planning, or closely aligned field Experience with Salesforce Experience with Google Workspace (Gmail, Sheets, Docs, etc.) Experience with ASANA Experience with State & Federal grant policies and procedures Experience in administering grant contracts Experience with the Secretary of the Interior’s Standards for Rehabilitation Meets the Secretary of the Interior’s Professional Qualifications Standards for Architectural History or Historic Architecture Working Conditions: This role is largely conducted in a typical office setting with access to standard office equipment, however: The role also requires periodic site visits to a variety of environments, such as active construction sites and walking along busy roads. This role also requires you to have a valid Utah Driver’s License and to drive agency vehicles on maintained roads. Submission Requirements: A cover letter is required for this application. To ensure your application is reviewed, please merge your cover letter and resume into a single PDF or Word document before uploading. About the Role Location – This position is based at 3760 South Highland Drive, Salt Lake City, UT. Our office will relocate to the Utah State Tax Commission Building (210 North 1950 West, Salt Lake City, UT) later this year. Please consider the commute to both locations when applying. Background Check Required – No Drug Test Required – No Schedule Code – TL - Time limited Why You Should Join Our Team In Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture. To find out more about WHY Utah, click here. Other benefits may include: Job Stability: Enjoy the security and reliability of employment within a well-established organization. Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization. Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals. Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support. The Agency The Utah Department of Cultural & Community Engagement isn't just another state agency. The programs we manage and the services we provide are the heart and soul of Utah. By working with local arts agencies, historical societies, volunteer organizations, libraries, museums, and other state and federal agencies, as well as the state's many indigenous and minority groups, the professionals in our department improve the lives of individuals and communities throughout Utah. The department provides a fast paced, collaborative, and energetic work environment that supports employees in balancing work and home life. We actively encourage flexible work schedules and telecommuting options where it makes sense. For more information about the Department of Cultural & Community Engagement, click here. For more information about the Utah Historic Preservation Office, click here. EEO Statement The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact (801) 957-9390.

Responsibilities

The specialist will provide administrative support for Historic Tax Credit and Utah Main Street grant programs, including data entry, report creation, and file management. They will also serve as a point of contact for program users and assist with grant cycle coordination and project compliance.