POSITION SUMMARY:

The HMIS Analyst is a key member of the HMIS team. The team works with the community to provide HMIS system administration, create reports and data extracts, conduct in-person training and provide technical assistance for users across the Chicago Continuum of Care (CoC). The HMIS Analyst helps ensure that HMIS is responsive to the application and data needs of the community. The responsibilities of the HMIS Analyst include providing technical expertise to the CoC community in utilization of the HMIS application, understanding the HMIS and other data sources utilized by the CoC, translating report and data requests into specifications, and testing and validation of the results.
Position responsibilities and work volume will be established and evaluated through ongoing supervision, annual reviews, and the development of an annual professional development plan.

Report and Data Request Analysis and Specification

• Provide solutions for report and data requests. Work with requesting partners to understand requests and document requirements. Collaborate with requestor and help desk/operations teams to ensure completeness of requirements
• Document any data anomalies, deficiencies, or other issues
• Document data sources and required joins and integrations among data sources
• Include report, spreadsheet, graph/chart, or data table mock-up
• Include expected results and test plan to verify results
• Pursue additional training or knowledge as needed to accomplish the above activities
• Proactively identify consistent barriers or data quality issues and work with the Senior Manager of Information Services to identify solutions
• Train internal and external users on reports and data extracts

Manage report and data source inventory

• Remain knowledgeable about current Data Standards, HMIS application and data changes, CoC-specific uses of data, and other relevant topics through independent study, relevant workshops, and conferences
• Update reports and data requests based on HUD Data Standards Changes
• Prepare and maintain data dictionary for common data definitions for the CoC
• Prepare and maintain a catalog of data sources and fields used for data selection and content, and the use cases for such data
• Prepare and maintain a catalog of reports and data requests
• Ensure verification and validation of all data sources and data transforms
• Produce and provide documentation on content, context, and proper use of reports and data requests

Administration & Support

• Assist Help Desk as necessary to address more complex support requests
• Perform advanced administration and maintenance of HMIS application
• Evaluate system updates to determine impacts and make necessary preparations for implementation
• Administration of some internal and external data sources other than HMIS system
• Manage projects related to areas of responsibility
• Contribute to the development and maintenance of documentation related to application utilization, policy & procedure, privacy & security, and data use & disclosure

Other Tasks

• Keep current on trends and best practices in training and develop tools as needed
• Actively participate in staff and department meetings
• Other duties as assigned

Requirements:

Successful candidates will demonstrate commitment to preventing and ending homelessness in Chicago and will have the following:

• Minimum of a Bachelor’s Degree in Information Systems, Computing, Social Sciences or a related field.
• Prior experience with an HMIS system highly desirable
• Two years of experience in business analysis, preferably with internal and external requestors and with a focus on data requests, reporting, and visualization
• Experience in defining and performing quality assurance tasks including mass testing and validation of data results
• Good understanding and competency in relational database management systems
• Good working knowledge/skills with Microsoft Office products including, but not limited to Excel, Word, PowerPoint, Outlook, and Access
• Excellent communication skills; ability to convey information in a clear and concise manner
• Self-motivated with the ability to prioritize, meet deadlines and manage changing priorities
• This position may require out of state travel approximately two times a year