JOB SUMMARY

Please refer to Job Description

SUMMARY

The job holder will be responsible for managing the administrative processes within the People Hub, ensuring that staff are supported through training, detail and all Human resource processes.
This is a non-operational job with line management responsibilities.

PERSON SPECIFICATION

Please refer to Job Description

NATIONALITY REQUIREMENTS

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

RESPONSIBILITIES, ACTIVITIES AND DUTIES

The job holder will be required to carry out the following responsibilities, activities and duties:

• Manage the transactional activity associated with the People Hub and the administrative staff within this area. This includes ensuring the following paperwork is complete, checked, systems updated and ready for onward transmission where applicable:
• Training / Learning & Development
• Attendance Management
• Detail
• Payment Plus hours
• Staff availability for escorts
• Work Life Balance
• HR – Entry & Exit Processes
• Staff Engagement
• SPDR markings
• NVQ facilitation requests
• Staff Reward and Recognition
• Staff Leave
• Employee Relations
• Immunisation/First Aid co-ordination

Undertake other administrative management tasks including:

• Contribute towards the development of local policy, procedures and practice and ensure consistency of application
• Manage devolved budget in accordance with the financial procedures outlined in the budget delegation
• Manage the achievement of Service Delivery Indicators (SDIs) and standards within the work area, verifying and signing off documentation as appropriate
• Attend relevant unit meetings as and when required to provide feedback on good practice examples, to promote awareness for better and more efficient ways of working
• Analyse and act on data collected by the Hub and produce any relevant reports to show findings
• Ensure that data entered into local and national systems is accurate and in accordance with agreed timescales
• Monitor performance of the Hub
• Draft all external and internal communications on behalf of the Hub
• Provide Head of Function with management information relating to the relevant area
• Be responsible for the management of all staff within their area. This includes staff performance, development and annual appraisal through to sickness absence management
• Act as first point of contact for relevant external stakeholders
• Act as requisitioner or approver dependant on local policy

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder